Czech Republic Visa for Indians: Complete Jan 2026 Guide (Updated)

Key Facts at a Glance:

Yes, Indian citizens require a Schengen visa to enter the Czech Republic. There is no visa-on-arrival facility for Indian passport holders. All visa applications must be submitted and approved before traveling to the Czech Republic or any Schengen country.

Why Czech Republic Requires a Visa from Indians

The Czech Republic, officially known as Czechia, is a member of the Schengen Area—a zone comprising 27 European countries that have abolished passport control at their mutual borders. Indian citizens need a Schengen visa because India is not on the visa-exempt country list for the Schengen Area.

What is a Schengen Visa?

A Schengen visa allows you to travel freely within all 27 Schengen member states, including:

• Czech Republic
• Germany
• France
• Italy
• Spain
• Austria
• Netherlands
• And 20 other European countries

Important: You must apply for your Schengen visa at the embassy or consulate of your main destination country. If the Czech Republic is your primary destination or the first country you'll enter, you should apply for a Czech Schengen visa.

1. Short-Term Schengen Visa (Type C) - Up to 90 Days

This is the most common visa type for Indian travelers visiting the Czech Republic for tourism, business, or family visits.

Subcategories:

Tourist Visa

• Purpose: Leisure travel, sightseeing, tourism
• Duration: Up to 90 days within 180 days
• Validity: Single, double, or multiple entry
• Best for: Vacation, exploring Prague, visiting Czech attractions

Business Visa

• Purpose: Business meetings, conferences, seminars, trade fairs
• Duration: Up to 90 days within 180 days
• Requirements: Invitation letter from Czech company, business registration documents
• Best for: Corporate meetings, attending conferences, business negotiations

Visitor Visa (Family/Friends)

• Purpose: Visiting family members or friends in Czech Republic
• Duration: Up to 90 days within 180 days
• Requirements: Invitation letter from host, host's residence proof, relationship proof
• Best for: Meeting relatives, attending family events, social visits

Medical Treatment Visa

• Purpose: Receiving medical treatment in Czech Republic
• Duration: As per treatment duration (up to 90 days)
• Requirements: Medical documents, hospital confirmation, proof of payment
• Best for: Medical procedures, spa treatments, health consultations

Airport Transit Visa (Type A)

• Purpose: Transiting through Czech airport without entering Schengen area
• Duration: 24 hours maximum
• Requirements: Onward flight ticket, visa for final destination (if required)
• Best for: Flight connections through Prague Airport

2. Long-Term National Visa (Type D) - Over 90 Days

For stays exceeding 90 days, you need a long-term visa.

Categories:

Study Visa

• Purpose: Pursuing education at Czech universities or institutions
• Duration: Up to 1 year (renewable)
• Fee: 2,500 CZK (₹10,500 approx.)
• Requirements: University admission letter, proof of accommodation, financial means

Work Visa/Employment Card

• Purpose: Employment in Czech Republic
• Duration: As per employment contract (up to 1 year)
• Fee: 5,000 CZK (₹21,100 approx.)
• Requirements: Employment contract, work permit, employer invitation

Family Reunion Visa

• Purpose: Joining family members residing in Czech Republic
• Duration: Up to 1 year (renewable)
• Fee: 2,500 CZK (₹10,500 approx.)
• Requirements: Family relationship proof, sponsor's residence permit, accommodation proof

Business Long-Term Visa

• Purpose: Long-term business activities, establishing business
• Duration: Up to 1 year
• Fee: 5,000 CZK (₹21,100 approx.)
• Requirements: Business plan, company registration, financial statements

Official Consular Fees 

Additional Mandatory Charges

Total Cost Breakdown for Indian Applicants

For Adult Tourist Visa:

• Consular Fee: ₹9,200
• VFS Service Charge: ₹1,291
• Total Minimum Cost: ₹10,491

For Child (6-12 years) Tourist Visa:

• Consular Fee: ₹4,600
• VFS Service Charge: ₹1,291
• Total Minimum Cost: ₹5,891

For Child (Under 6 years) Tourist Visa:

• Consular Fee: ₹0
• VFS Service Charge: ₹1,291
• Total Minimum Cost: ₹1,291

Fee Exemptions

The following categories are exempt from visa fees (but must still pay VFS service charge):

1. Children under 6 years - Free consular fee
2. Students traveling for educational purposes - Free consular fee
3. Researchers traveling for scientific research - Free consular fee
4. Participants in youth exchange programs (under 25 years) - Free consular fee
5. Family members of EU/EEA citizens - May be exempt (case-by-case basis)
6. Diplomatic and service passport holders - Free consular fee

Payment Methods

At VFS Global Centers:

• Cash (Indian Rupees only)
• Debit/Credit Cards (Visa, Mastercard)
• Demand Draft in favor of "VFS Services India Pvt Ltd"

Important Notes:

• Visa fees are non-refundable, even if your application is rejected
• Fees are subject to change based on EUR to INR exchange rates
• Always check the latest fees on the official Czech Embassy website before applying
• Keep payment receipts for your records

Mandatory Documents for All Applicants

1. Visa Application Form

• Fully completed and signed Schengen visa application form
• Download from: VFS Global website or Czech Embassy website
• Must be filled in English or Czech language
• All fields must be completed accurately
• Signature must match passport signature
• Tip: Fill the form online and print it to avoid handwriting errors

2. Valid Passport

• Validity: Minimum 3 months beyond intended departure date from Schengen area
• Age: Issued within last 10 years
• Blank Pages: At least 2 blank pages for visa stamps
• Condition: No damage, tears, or water damage
• Copies: 2 photocopies of passport bio-data page
• Previous Passports: If you have old passports with previous Schengen visas, bring them

3. Passport-Size Photographs

• Quantity: 2 recent color photographs
• Size: 35mm x 45mm
• Background: White or light-colored background
• Specifications:
• Taken within last 6 months
• 70-80% face coverage
• Front-facing, neutral expression
• No glasses, hats, or head coverings (except religious reasons)
• High resolution, no pixelation
• Format: Matte or glossy finish
• Tip: Get professional photos at VFS center or photo studios familiar with Schengen requirements

4. Travel Medical Insurance

• Coverage: Minimum €30,000 (₹28 lakh approx.)
• Validity: Must cover entire duration of stay in Schengen area
• Coverage Area: All Schengen countries
• Inclusions:
• Medical emergencies
• Hospitalization
• Emergency medical evacuation
• Repatriation of remains
• Providers: AXA Schengen, ICICI Lombard, HDFC Ergo, Bajaj Allianz, etc.
• Cost: ₹500-2,000 for 15-30 days coverage
• Tip: Buy insurance only after visa appointment is confirmed

5. Flight Itinerary/Reservation

• Required: Round-trip flight booking showing entry and exit from Schengen area
• Important: Do NOT purchase confirmed tickets before visa approval
• Acceptable:
• Flight reservation/dummy ticket from travel agents
• Hold booking from airlines (valid for 48-72 hours)
• Flight itinerary showing travel dates
• Must Include:
• Passenger name (as per passport)
• Flight numbers
• Departure and arrival dates
• Departure and arrival airports
• Tip: Many travel agencies provide dummy tickets for ₹200-500

6. Accommodation Proof

• Option 1: Hotel Bookings
• Confirmed hotel reservations for entire stay
• Must show hotel name, address, dates, booking reference
• Bookings from Booking.com, Agoda, Hotels.com (with free cancellation)

• Option 2: Invitation Letter (if staying with family/friends)
• Formal invitation letter from host
• Host's passport copy or residence permit
• Host's address proof (utility bill, rental agreement)
• Proof of relationship (if applicable)
• Host's financial documents

• Option 3: Rental Agreement
• If renting apartment/Airbnb
• Rental contract with landlord details
• Payment proof

7. Proof of Financial Means

• Minimum Requirement: €42.50 (₹3,400) per day of stay
• For 30-day trip: Minimum €1,274 (₹1,00,000 approx.)
• For trips over 30 days: €1,274 + €170 per additional month

Acceptable Documents:

For Salaried Employees:

• Last 6 months' bank statements (original, stamped by bank)
• Salary slips for last 3 months
• Income Tax Returns (ITR) for last 2 years
• Employment certificate/letter from employer
• Leave approval letter from employer

For Self-Employed/Business Owners:

• Last 6 months' bank statements (business and personal)
• Business registration certificate
• GST registration certificate
• Income Tax Returns for last 2-3 years
• Company bank statements
• Audited financial statements
• Business license

For Students:

• Last 6 months' bank statements (parent's/sponsor's account)
• Sponsorship letter from parents
• Parent's income proof (salary slips, ITR)
• Student ID card
• No Objection Certificate (NOC) from college/university
• Leave approval from institution

For Retired Persons:

• Pension statements for last 6 months
• Bank statements showing regular pension credits
• Retirement proof/certificate
• Income Tax Returns

For Sponsored Travelers:

• Sponsorship letter (notarized)
• Sponsor's bank statements (6 months)
• Sponsor's income proof
• Relationship proof with sponsor
• Sponsor's passport copy

Important Banking Requirements:

• Statements must be original with bank stamp and signature
• Must show consistent balance (no sudden large deposits)
• Account should be at least 6 months old
• Closing balance should meet minimum requirements
• All transactions should be visible

8. Cover Letter

• Purpose: Explain your travel purpose, itinerary, and intent to return to India
• Length: 1-2 pages
• Format: Formal business letter format
• Must Include:
• Your personal details
• Purpose of visit
• Detailed day-by-day itinerary
• Accommodation details
• Financial arrangements
• Employment/study details in India
• Strong ties to India (family, property, job)
• Declaration of intent to return
• Tip: Be honest, clear, and concise. Avoid generic templates.

9. Travel Itinerary

• Detailed day-by-day plan of your trip
• Places you'll visit in Czech Republic and other Schengen countries
• Dates and duration at each location
• Activities planned
• Transportation between cities
• Tip: Be realistic and specific. Show genuine travel plans.

10. Proof of Civil Status

• For Married Applicants: Marriage certificate
• For Divorced Applicants: Divorce decree
• For Widowed Applicants: Death certificate of spouse
• For Minors: Birth certificate
• Tip: Provide notarized copies if originals are not in English

Additional Documents Based on Purpose

For Tourist Visa:

• Tour package booking (if applicable)
• Travel agency confirmation
• Sightseeing plans
• Museum/attraction bookings

For Business Visa:

• Invitation letter from Czech company (must include company details, purpose, duration, financial responsibility)
• Company registration certificate of Czech host
• Business registration certificate of Indian company
• Previous business correspondence
• Conference/trade fair registration (if applicable)
• Company profile and brochure

For Visiting Family/Friends:

• Invitation letter from host (notarized)
• Host's passport copy or residence permit
• Host's address proof
• Proof of relationship (photos, correspondence, family tree)
• Host's employment/income proof
• Host's accommodation proof

For Medical Treatment:

• Medical reports from Indian doctors
• Appointment confirmation from Czech hospital/clinic
• Treatment cost estimate
• Proof of payment or financial guarantee
• Medical history documents
• Doctor's recommendation letter

For Students (Short Courses/Conferences):

• Admission letter from institution
• Course details and duration
• Fee payment receipt
• Student ID card
• NOC from current institution in India
• Scholarship letter (if applicable)

Documents for Minors (Under 18 Years)

If traveling with both parents:

• Birth certificate
• Parents' passports
• Parents' visa copies

If traveling with one parent:

• Birth certificate
• Notarized consent letter from non-traveling parent
• Non-traveling parent's passport copy
• Parents' marriage certificate

If traveling alone or with guardian:

• Birth certificate
• Notarized consent letter from both parents
• Both parents' passport copies
• Guardian's authorization letter (if applicable)
• Proof of relationship with guardian

Document Preparation Tips

1. Organization: Arrange documents in the order of the checklist
2. Copies: Make 2 sets of photocopies of all documents
3. Translation: All non-English documents must be translated by certified translator
4. Originals: Carry originals for verification (they'll be returned)
5. Folder: Use a clear folder or file to organize documents
6. Checklist: Print the official VFS checklist and tick off each document
7. Verification: Double-check all documents before appointment

Step 1: Determine Your Visa Type and Eligibility

Before starting your application:

1. Identify your main destination:
• If Czech Republic is your only destination → Apply for Czech visa
• If visiting multiple Schengen countries → Apply at embassy of country where you'll spend most days
• If equal days in multiple countries → Apply at embassy of first entry country
2. Check your eligibility:
• Valid Indian passport
• Genuine purpose of visit
• Sufficient financial means
• Intent to return to India
• No previous visa violations
3. Choose visa type:
• Tourist, Business, Family Visit, Medical, Transit, or Long-term

Step 2: Gather All Required Documents

Timeline: 2-3 weeks before appointment

1. Create a checklist using the document requirements above
2. Collect documents systematically:
• Personal documents (passport, photos)
• Financial documents (bank statements, ITR)
• Travel documents (flight, hotel bookings)
• Purpose-specific documents
3. Get translations for non-English documents
4. Make photocopies of all documents (2 sets)
5. Organize in folder following VFS checklist order

Pro Tip: Start collecting documents early, especially bank statements and ITR, as these take time.

Step 3: Book Visa Appointment at VFS Global

Timeline: 1-2 months before travel

Important: New appointment slots are released on the second Monday of every month for the following month.

Online Booking Process:

1. Visit VFS Global Website:
• Go to: https://visa.vfsglobal.com/ind/en/cze/
• Select "Book an Appointment"
2. Create Account:
• Register with email ID and phone number
• Verify email through confirmation link
• Set password
3. Fill Application Form:
• Select visa type (Schengen short-stay)
• Select visa category (Tourism, Business, etc.)
• Fill personal details accurately
• Enter passport information
• Provide travel details
• Review and submit
4. Select Appointment:
• Choose VFS center nearest to you
• Select available date and time slot
• Confirm appointment
5. Pay VFS Service Fee:
• Pay ₹1,291 online
• Payment methods: Credit/Debit card, Net banking
• Save payment receipt
6. Receive Confirmation:
• Appointment confirmation email
• Appointment reference number
• Checklist of required documents
• VFS center address and timings

Alternative Booking Methods:

By Phone:

• Call VFS Global helpline: 022-6786-6013
• Available: Monday-Friday, 9 AM - 6 PM
• Provide personal details and preferred dates

Walk-in (Limited):

• Some VFS centers accept walk-ins (check availability)
• Arrive early (before 9 AM)
• Expect longer waiting times

Pro Tips for Booking:

• Book appointment 4-6 weeks before travel
• Avoid peak season (May-August, December-January)
• Monday mornings have fewer crowds
• Set reminders for second Monday slot releases
• Have multiple date options ready

Step 4: Complete Visa Application Form

Timeline: 1 week before appointment

Online Form Filling:

1. Download Form:
• Get Schengen visa application form from VFS website
• Or fill online at: https://visa.vfsglobal.com
2. Fill Carefully:
• Use CAPITAL LETTERS
• Fill in English or Czech
• Provide accurate information matching passport
• Don't leave any field blank (write "N/A" if not applicable)
3. Key Sections:
• Personal Information: Name, date of birth, place of birth, nationality
• Travel Document: Passport number, issue date, expiry date
• Residence: Current address in India
• Occupation: Employment details, employer name, address
• Purpose of Visit: Tourism, business, family visit, etc.
• Duration of Stay: Entry and exit dates
• Schengen States: Countries you plan to visit
• Accommodation: Hotel or host details
• Financial Means: How you'll support yourself
• Family in Schengen: Any relatives in EU countries
4. Sign and Date:
• Sign in the designated box
• Signature must match passport
• Date the form (DD/MM/YYYY format)
• For minors: Parent/guardian must sign
5. Print:
• Print on A4 size paper
• Single-sided printing
• Clear, readable print
• No corrections or overwriting

Common Mistakes to Avoid:

• Incorrect passport number
• Wrong travel dates
• Incomplete employment details
• Missing signature
• Illegible handwriting (if filled manually)
• Leaving fields blank

Step 5: Attend Visa Appointment at VFS Global

Timeline: On appointment date

Before Appointment:

• Arrive 15 minutes before scheduled time
• Carry appointment confirmation email/SMS
• Bring all original documents + 2 photocopies
• Dress formally (business casual recommended)
• Switch off mobile phone

At VFS Global Center:

1. Security Check (5 minutes)

• Security screening at entrance
• No electronic devices allowed inside (except phones)
• Bags will be checked

2. Token Collection (5 minutes)

• Show appointment confirmation
• Receive token number
• Wait in designated area

3. Document Verification (15-20 minutes)

• Submit all documents at counter
• VFS staff will verify completeness
• Missing documents will be noted
• Pay visa fee (if not paid online)
• Pay VFS service charge

4. Biometric Data Collection (10 minutes)

• Fingerprint scanning (all 10 fingers)
• Digital photograph
• Exemptions: Children under 12, persons with physical disabilities

5. Interview (5-10 minutes)

• Brief interview with VFS officer
• Questions about travel purpose, itinerary, finances
• Be honest and confident
• Answer clearly and concisely

6. Receipt Collection

• Receive acknowledgment receipt
• Note application reference number
• Get tracking details
• Estimated processing time information

Total Time at VFS: 45-60 minutes (may vary based on crowd)

Sample Interview Questions:

• What is the purpose of your visit?
• How long will you stay in Czech Republic?
• Where will you stay?
• Who is sponsoring your trip?
• What do you do for a living?
• Have you traveled to Europe before?
• Do you have family in Czech Republic?
• When will you return to India?
• What are your ties to India?

Interview Tips:

• Be confident and polite
• Answer only what is asked
• Don't volunteer unnecessary information
• Maintain eye contact
• Speak clearly
• Have your documents ready for reference
• Don't argue or get defensive

Step 6: Application Processing at Czech Embassy

Timeline: 15-45 days

What Happens:

1. VFS to Embassy Transfer (1-2 days)
• VFS forwards your application to Czech Embassy in New Delhi
• Documents are reviewed for completeness
2. Embassy Processing (10-30 days)
• Consular officer reviews application
• Verification of documents
• Background checks
• Financial assessment
• Travel history review
• May request additional documents
• May call for personal interview (rare)
3. Decision Making (1-3 days)
• Visa approved, rejected, or additional documents requested
• Passport stamped with visa sticker (if approved)
4. Return to VFS (1-2 days)
• Processed passport sent back to VFS center

Processing Times:

• Standard: 15 calendar days
• Peak Season: 30 calendar days (May-August, December-January)
• Complex Cases: Up to 45 calendar days
• Urgent Cases: 3-5 days (additional fee, only in exceptional circumstances)

Track Your Application:

• Online tracking: https://visa.vfsglobal.com/ind/en/cze/track-application
• Enter reference number and passport number
• SMS updates (if opted)
• Email notifications

Application Status:

• Submitted: Application received at VFS
• Under Process: At Czech Embassy for review
• Decision Made: Visa approved/rejected
• Ready for Collection: Passport available at VFS

Step 7: Collect Your Passport

Timeline: After decision is made

Collection Options:

Option 1: Self-Collection at VFS

• Visit VFS center during working hours
• Carry original receipt and ID proof
• Collect passport personally
• Check visa details before leaving

Option 2: Courier Delivery

• Opt for courier service (₹500-700)
• Passport delivered to your address
• Requires signature on delivery
• Track courier online

Option 3: Authorized Representative

• Send someone with authorization letter
• Provide original receipt
• Representative's ID proof
• Your ID proof copy

After Receiving Passport:

Check Visa Details Carefully:

• Your name (spelling)
• Passport number
• Visa type (C for short-stay)
• Number of entries (Single/Multiple)
• Validity dates (From-To)
• Duration of stay (Days)
• Remarks (if any)

If Details are Incorrect:

• Contact VFS immediately
• Do NOT travel with incorrect visa
• Request correction at embassy

If Visa is Rejected:

• Read rejection letter carefully
• Understand reasons for rejection
• You can reapply after addressing issues
• Or appeal the decision (within 15 days)

VFS Global Appointment System

Slot Release Schedule:

• Release Date: Second Monday of every month
• Release Time: 12:00 PM (noon) IST
• Booking Window: Slots for next month
• Example: Slots for January released on second Monday of December

How to Book Appointment Successfully

Strategy for Getting Slots:

1. Be Ready Before Release Time:
• Log in to VFS account 15 minutes early
• Keep all details ready (passport, travel dates)
• Have multiple date options
• Use fast internet connection
2. Book Immediately:
• Slots fill up within hours
• Popular centers (Delhi, Mumbai, Bangalore) fill fastest
• Morning slots go first
• Be flexible with dates and centers
3. Alternative Options:
• Check less popular VFS centers
• Consider nearby cities
• Afternoon slots have better availability
• Weekday appointments easier than weekends
4. Set Reminders:
• Calendar reminder for second Monday
• SMS/email alerts from VFS
• Check VFS website regularly

VFS Global Centers in India

Major VFS Centers for Czech Republic Visa:

1. New Delhi

• Address: Mezzanine Level, Shivaji Stadium Metro Station, Baba Kharak Singh Road, Connaught Place, New Delhi - 110001
• Phone: 022-6786-6013
• Email: info.incze@vfshelpline.com
• Timings: Monday-Friday, 8:00 AM - 3:00 PM
• Nearest Metro: Shivaji Stadium (Blue Line)

2. Mumbai

• Address: Visa Application Centre, Akruti Trade Centre, Road No. 7, MIDC, Andheri (East), Mumbai - 400093
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM
• Nearest Station: Andheri Railway Station

3. Bangalore

• Address: Visa Application Centre, 1st Floor, Raheja Towers, M.G. Road, Bangalore - 560001
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM
• Nearest Metro: M.G. Road Metro Station

4. Chennai

• Address: Visa Application Centre, 2nd Floor, Shafee Mohammed Building, 43 Whites Road, Royapettah, Chennai - 600014
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

5. Kolkata

• Address: Visa Application Centre, 5A, Russell Street, 3rd Floor, Kolkata - 700071
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

6. Hyderabad

• Address: Visa Application Centre, 1st Floor, Ashoka Bhoopal Chambers, S.P. Road, Secunderabad - 500003
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

7. Ahmedabad

• Address: Visa Application Centre, 3rd Floor, Devpath Building, Off C.G. Road, Navrangpura, Ahmedabad - 380009
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

8. Pune

• Address: Visa Application Centre, 2nd Floor, Sai Radhe Building, Bund Garden Road, Pune - 411001
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

9. Kochi

• Address: Visa Application Centre, 2nd Floor, Chilavannoor Building, Panampilly Nagar, Kochi - 682036
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

10. Chandigarh

• Address: Visa Application Centre, SCO 2-3, 2nd Floor, Sector 8C, Chandigarh - 160009
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

11. Jaipur

• Address: Visa Application Centre, 2nd Floor, Ganpati Plaza, M.I. Road, Jaipur - 302001
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

12. Jalandhar

• Address: Visa Application Centre, 1st Floor, BMC Chowk, Jalandhar - 144001
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

13. Goa

• Address: Visa Application Centre, 1st Floor, EDC House, Dr. Atmaram Borkar Road, Panaji, Goa - 403001
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

14. Puducherry

• Address: Visa Application Centre, 1st Floor, Jawaharlal Nehru Street, Puducherry - 605001
• Phone: 022-6786-6013
• Timings: Monday-Friday, 8:00 AM - 3:00 PM

Note: All VFS centers are closed on Indian public holidays and Czech national holidays.

Czech Embassy Contact Information

Embassy of the Czech Republic in New Delhi

• Address: 50-M, Niti Marg, Chanakyapuri, New Delhi - 110021
• Phone: +91-11-2415-5200
• Email: newdelhi@embassy.mzv.cz
• Visa Section Email: newdelhi.visa@mzv.gov.cz
• Website: https://www.mzv.cz/newdelhi
• Consular Hours: Monday-Friday, 9:00 AM - 12:00 PM (by appointment only)

Czech Consulate in Mumbai

• Address: Honorary Consulate of the Czech Republic, Mumbai
• Phone: +91-22-2204-3706
• Email: mumbai@honorary.mzv.cz
• Note: Limited consular services; visa applications through VFS only

Standard Processing Timeline

Application to Decision:

Total Processing Time:

• Standard: 15 calendar days (most common)
• Peak Season: 30 calendar days (May-August, December-January)
• Complex Cases: Up to 45 calendar days
• Exceptional Cases: Up to 60 days (very rare)

Factors Affecting Processing Time

Faster Processing:

• Complete documentation
• Clear travel purpose
• Strong financial profile
• Previous Schengen visa history
• Off-peak season application
• No background verification needed

Slower Processing:

• Incomplete documents
• Additional verification required
• Peak travel season
• First-time Schengen applicant
• Complex travel itinerary
• Multiple Schengen countries
• Embassy requests additional documents

Visa Validity Period

Short-Term Schengen Visa (Type C):

Validity Types:

1. Single Entry Visa
• Validity: As per travel dates
• Stay: Up to 90 days
• Usage: One entry into Schengen area
• Best for: First-time travelers, single trip
2. Double Entry Visa
• Validity: As per travel dates + buffer
• Stay: Up to 90 days total
• Usage: Two entries into Schengen area
• Best for: Travelers with planned two trips
3. Multiple Entry Visa
• Validity: 6 months to 5 years
• Stay: 90 days within any 180-day period
• Usage: Unlimited entries
• Best for: Frequent travelers, business travelers

Validity Examples:

Example 1: Tourist Visa

• Travel dates: January 15 - January 30, 2026
• Visa validity: January 15 - January 30, 2026
• Type: Single entry
• Stay: 15 days

Example 2: Business Visa

• Travel dates: March 1 - March 20, 2026
• Visa validity: March 1 - May 30, 2026 (3 months)
• Type: Multiple entry
• Stay: 90 days within 180 days

Example 3: Multiple Entry Visa

• First trip: June 2026
• Visa validity: June 2026 - June 2027 (1 year)
• Type: Multiple entry
• Stay: 90 days within any 180-day period

90/180 Day Rule Explained

What is the 90/180 Rule?

The Schengen visa allows you to stay in the Schengen area for a maximum of 90 days within any 180-day period.

How it Works:

1. 180-Day Window: A rolling period of 180 days counting backwards from your last day in Schengen
2. 90-Day Limit: You can stay maximum 90 days within this 180-day window
3. Continuous Counting: The 180 days are counted backwards from each day of your stay

Example Calculation:

• First Visit: January 1-30, 2026 (30 days used)
• Second Visit: March 1-20, 2026 (20 days used)
• Total Used: 50 days out of 90
• Remaining: 40 days available
• Next Possible Visit: After ensuring 180-day window compliance

Important Notes:

• Days of entry and exit both count as stay days
• Rule applies to entire Schengen area, not individual countries
• Overstaying can result in fines, deportation, and future visa bans
• Use Schengen calculator tools to track your days

When to Apply

Recommended Timeline:

Ideal Application Window:

• Earliest: 6 months before travel
• Latest: 15 days before travel
• Recommended: 2-3 months before travel

Application Timeline:

3 Months Before Travel:

• ✅ Best time to apply
• ✅ Sufficient processing time
• ✅ Time for reapplication if rejected
• ✅ Better appointment availability
• ✅ Less stress

2 Months Before Travel:

• ✅ Good time to apply
• ✅ Adequate processing time

1 Month Before Travel:

• ⚠️ Risky but possible
• ⚠️ Tight processing timeline
• ⚠️ No time for reapplication
• ⚠️ Peak season may cause delays

Less than 15 Days:

• ❌ Not allowed
• ❌ Applications not accepted
• ❌ Emergency cases only (with proof)

Pro Tips:

• Apply during off-peak months (September-November, February-April)
• Avoid applying during Indian holidays (Diwali, Christmas)
• Book flights only after visa approval
• Keep buffer time for unexpected delays
• Consider travel insurance with cancellation coverage

Minimum Financial Proof Required

Official Requirements (Czech Ministry of Foreign Affairs):

Daily Subsistence Amount:

• Minimum: 1,100 CZK (€42.50 / ₹3,400) per day

For Trips Up to 30 Days:

• Minimum Total: 33,000 CZK (€1,274 / ₹1,00,000)
• Calculation: €42.50 × 30 days = €1,275

For Trips Over 30 Days:

• Base Amount: 33,000 CZK (€1,274)
• Plus: 4,400 CZK (€170) for each additional month
• Example (60 days): €1,274 + €170 = €1,444 (₹1,15,000)

Acceptable Proof of Financial Means

1. Bank Statements

Requirements:

• Duration: Last 6 months
• Type: Savings or current account
• Format: Original statements with bank stamp and signature
• Balance: Must show consistent balance meeting minimum requirements
• Transactions: All credits and debits visible
• Account Age: Preferably 6+ months old

Red Flags to Avoid:

• ❌ Sudden large deposits just before application
• ❌ Irregular or suspicious transactions
• ❌ Account opened recently
• ❌ Insufficient closing balance
• ❌ Frequent overdrafts
• ❌ Unexplained large withdrawals

Ideal Bank Statement:

• ✅ Consistent monthly income
• ✅ Regular salary credits
• ✅ Stable balance throughout 6 months
• ✅ Closing balance 2-3x minimum requirement
• ✅ No sudden large deposits
• ✅ Normal spending pattern

2. Salary Slips

Requirements:

• Duration: Last 3-6 months
• Format: Original or certified copies
• Details: Must show employer name, employee name, salary breakdown, deductions
• Consistency: Should match bank credits

What to Include:

• Basic salary
• Allowances (HRA, DA, etc.)
• Deductions (PF, tax, etc.)
• Net salary
• Company letterhead
• Authorized signature

3. Income Tax Returns (ITR)

Requirements:

• Duration: Last 2-3 years
• Format: Acknowledged copy with ITR-V
• Filing Status: Must be filed and verified
• Income: Should justify travel expenses

Documents to Submit:

• ITR Form 16 (for salaried)
• ITR Form 26AS (tax credit statement)
• Computation of income
• Acknowledgment receipt

4. Employment Certificate

Requirements:

• Format: On company letterhead
• Authorized: Signed by HR/Manager
• Date: Recent (within 1 month)

Must Include:

• Employee name and designation
• Date of joining
• Current salary
• Leave approval for travel dates
• Company contact details
• Authorized signature and stamp

5. Sponsorship Documents (If Sponsored)

Sponsor Requirements:

• Sponsor must be immediate family member (parent, spouse, sibling)
• Sponsor must have strong financial profile

Documents Required:

• Sponsorship Letter: Notarized letter stating sponsor will bear all expenses
• Sponsor's Bank Statements: Last 6 months
• Sponsor's Income Proof: Salary slips, ITR
• Relationship Proof: Birth certificate, marriage certificate, family photos
• Sponsor's ID: Passport copy, Aadhaar card
• Sponsor's Employment: Employment certificate or business proof

Sponsorship Letter Format:

To,

The Visa Officer

Embassy of the Czech Republic

New Delhi

Subject: Sponsorship Letter for [Applicant Name]

Dear Sir/Madam,

I, [Sponsor Name], holder of Indian Passport No. [Passport Number], hereby declare that I will sponsor the trip of [Applicant Name], my [Relationship], to the Czech Republic from [Start Date] to [End Date].

I will bear all expenses including travel, accommodation, food, and other costs during their stay in the Czech Republic. I have sufficient financial means to support this trip, as evidenced by my bank statements and income documents attached herewith.

I request you to kindly grant the visa to [Applicant Name].

Thank you.

Sincerely,

[Sponsor Name]

[Signature]

[Date]

[Contact Details]

6. Business Owners/Self-Employed

Documents Required:

• Business registration certificate
• GST registration certificate
• Company bank statements (6 months)
• Personal bank statements (6 months)
• Income Tax Returns (2-3 years)
• Audited financial statements
• Business license
• Company profile/brochure
• Client contracts (if applicable)

7. Students

Documents Required:

• Parent's/sponsor's bank statements (6 months)
• Parent's income proof (salary slips, ITR)
• Sponsorship letter from parents
• Student ID card
• Bonafide certificate from college
• NOC from college/university
• Previous semester mark sheets

8. Retired Persons

Documents Required:

• Pension statements (6 months)
• Bank statements showing pension credits
• Retirement certificate
• Income Tax Returns
• Property documents (if any)
• Investment statements (FD, mutual funds)

Financial Tips for Strong Application

1. Maintain Healthy Bank Balance:

• Keep 2-3x minimum requirement
• For 15-day trip: Maintain ₹1,50,000-2,00,000
• For 30-day trip: Maintain ₹2,00,000-3,00,000

2. Show Consistent Income:

• Regular salary credits
• Stable employment
• No gaps in income

3. Avoid Red Flags:

• Don't deposit large amounts suddenly
• Don't borrow money just for visa
• Don't show borrowed funds
• Don't use newly opened accounts

4. Multiple Accounts:

• Show multiple bank accounts if available
• Include savings, FD, investments
• Demonstrates financial stability

5. Property Ownership:

• Property documents strengthen application
• Shows ties to India
• Demonstrates financial stability

6. Credit Cards:

• Credit card statements (optional but helpful)
• Shows spending capacity
• International credit cards preferred

7. Travel History:

• Previous international travel shows financial capability
• Schengen visa history is big plus
• Stamped passport pages

How Much Money Should You Show?

Recommended Amounts by Trip Duration:

Note: These are approximate amounts. Actual requirements may vary based on:

• Travel itinerary
• Accommodation type
• Number of countries visiting
• Travel style (budget/luxury)
• Sponsorship status

Top 10 Reasons for Czech Visa Rejection

1. Insufficient Financial Proof

Why Applications Get Rejected:

• Bank balance below minimum requirement
• Sudden large deposits before application
• Irregular income pattern
• No proof of income source
• Borrowed money shown as own funds

How to Avoid:

• Maintain consistent bank balance for 6+ months
• Show regular income (salary/business)
• Provide genuine financial documents
• Don't deposit large amounts suddenly
• Show multiple income sources if possible

Solution:

• Build bank balance gradually over months
• Show salary slips matching bank credits
• Provide ITR for last 2-3 years
• Include FD, investments, property documents

2. Incomplete or Incorrect Documentation

Common Mistakes:

• Missing documents from checklist
• Photocopies instead of originals
• Unsigned application form
• Incorrect passport photos
• Expired documents
• Documents not in English/Czech

How to Avoid:

• Use official VFS checklist
• Double-check all documents before submission
• Carry originals + 2 photocopies
• Get professional passport photos
• Translate non-English documents
• Sign all required forms

Solution:

• Create personal checklist
• Verify each document
• Get documents reviewed by expert
• Keep extra copies

3. Unclear Travel Purpose

Why Applications Get Rejected:

• Vague travel itinerary
• No hotel bookings
• Conflicting information
• Unrealistic travel plans
• No proof of purpose

How to Avoid:

• Provide detailed day-by-day itinerary
• Book hotels for entire stay
• Show genuine travel purpose
• Provide supporting documents (tour bookings, conference registration)
• Be consistent in all documents

Solution:

• Create realistic travel plan
• Book refundable hotels
• Show tourist attractions you'll visit
• Provide activity bookings

4. Weak Ties to India

Why Applications Get Rejected:

• No proof of employment
• No family in India
• No property ownership
• Unemployed with no clear reason to return
• Previous overstay history

How to Avoid:

• Provide employment certificate
• Show family ties (marriage certificate, children's documents)
• Include property documents
• Demonstrate strong reasons to return
• Show ongoing commitments in India

Solution:

• Employment letter with leave approval
• Family photos and documents
• Property papers
• Business ownership proof
• Educational enrollment (for students)

5. Invalid or Insufficient Travel Insurance

Common Mistakes:

• Coverage below €30,000
• Insurance not covering all Schengen countries
• Validity dates not matching travel dates
• Insurance not covering medical emergencies
• Buying insurance after visa rejection

How to Avoid:

• Buy insurance with minimum €30,000 coverage
• Ensure coverage for all Schengen countries
• Match insurance dates with travel dates
• Include medical emergencies, evacuation, repatriation
• Buy from reputable providers

Solution:

• Use AXA Schengen, ICICI Lombard, HDFC Ergo
• Verify coverage details
• Get insurance certificate
• Keep extra copies

6. Previous Visa Violations

Issues:

• Overstayed previous Schengen visa
• Violated visa conditions
• Worked on tourist visa
• Provided false information
• Banned from Schengen area

How to Avoid:

• Never overstay visa
• Follow visa conditions strictly
• Don't work on tourist visa
• Provide truthful information
• Declare previous violations if any

Solution:

• If previous violation, wait for ban period to end
• Provide explanation letter
• Show changed circumstances
• Demonstrate compliance

7. Suspicion of Immigration Intent

Red Flags:

• Young, single, unemployed applicant
• No strong ties to India
• Applying for maximum 90 days
• Vague travel purpose
• Insufficient funds
• No return ticket

How to Avoid:

• Show strong employment
• Demonstrate family ties
• Apply for realistic duration
• Provide clear travel purpose
• Show sufficient funds
• Book return flight

Solution:

• Strengthen application with employment proof
• Show family responsibilities
• Provide property documents
• Demonstrate career prospects in India

8. Passport Issues

Common Problems:

• Passport validity less than 3 months after return
• Damaged passport
• No blank pages
• Passport issued more than 10 years ago
• Name mismatch in documents

How to Avoid:

• Renew passport if validity is low
• Ensure passport in good condition
• Have at least 2 blank pages
• Check passport issue date
• Ensure name consistency across documents

Solution:

• Renew passport well in advance
• Get new passport if damaged
• Verify all details before applying

9. Inconsistent Information

Issues:

• Different information in application form and documents
• Conflicting travel dates
• Mismatched employment details
• Incorrect financial information
• False declarations

How to Avoid:

• Provide consistent information everywhere
• Cross-check all forms and documents
• Be truthful
• Don't exaggerate or lie
• Verify details before submission

Solution:

• Review all documents for consistency
• Correct any discrepancies
• Provide explanation for any differences

10. Poor Interview Performance

Common Mistakes:

• Nervous or suspicious behavior
• Contradictory answers
• Unable to explain travel plans
• Lack of knowledge about destination
• Defensive or aggressive attitude

How to Avoid:

• Be confident and honest
• Know your travel itinerary
• Research Czech Republic
• Answer clearly and directly
• Maintain polite demeanor

Solution:

• Practice common interview questions
• Prepare travel details
• Stay calm and composed
• Be respectful

What to Do If Your Visa is Rejected

Step 1: Understand the Reason

• Read rejection letter carefully
• Identify specific reasons
• Understand what went wrong

Step 2: Assess Your Options

Option A: Reapply

• Address all rejection reasons
• Strengthen weak areas
• Provide additional documents
• Wait appropriate time before reapplying

Option B: Appeal

• File appeal within 15 days
• Provide additional evidence
• Explain circumstances
• Hire immigration lawyer if needed

Option C: Apply for Different Schengen Country

• If Czech visa rejected, try other Schengen countries
• Ensure genuine travel purpose
• Don't hide previous rejection

Step 3: Strengthen Your Application

• Improve financial documents
• Get better employment proof
• Show stronger ties to India
• Provide more detailed itinerary
• Get travel insurance
• Book refundable hotels

Step 4: Reapply

• Wait 2-3 months before reapplying
• Address all previous issues
• Provide explanation letter
• Submit stronger application

Rejection Statistics and Success Rates

Czech Republic Visa Statistics for Indians (2024-2025):

• Applications Received: ~50,000 per year
• Approval Rate: ~85-90%
• Rejection Rate: ~10-15%
• Most Common Rejection: Insufficient financial proof (35%)
• Second Most Common: Unclear travel purpose (25%)

Tips to Increase Approval Chances:

• Apply with complete documentation (95% success rate)
• Show strong financial profile (90% success rate)
• Have previous Schengen visa (95% success rate)
• Apply during off-peak season (higher success)
• Use visa consultant for first application (optional)

Before Application

1. Start Early

• Begin preparation 3-4 months before travel
• Collect documents systematically
• Build bank balance gradually
• Research Czech Republic thoroughly

2. Choose Right Travel Dates

• Avoid peak season (May-August, December-January)
• Apply during off-peak months for faster processing
• Consider shoulder season (April-May, September-October) for better weather and fewer crowds

3. Research Thoroughly

• Study Czech Republic attractions
• Plan realistic itinerary
• Know about places you'll visit
• Understand local culture and customs

4. Financial Preparation

• Maintain healthy bank balance for 6+ months
• Show consistent income
• Avoid sudden large deposits
• Keep 2-3x minimum requirement

5. Document Organization

• Create checklist from VFS website
• Arrange documents in order
• Make multiple photocopies
• Use clear folders

During Application

6. Fill Form Carefully

• Use capital letters
• Provide accurate information
• Don't leave fields blank
• Double-check before signing

7. Professional Photos

• Get photos from professional studio
• Follow Schengen specifications exactly
• White background, neutral expression
• Recent photos (within 6 months)

8. Book Smart

• Use refundable hotel bookings
• Get flight reservations (not confirmed tickets)
• Show realistic travel plans
• Include popular tourist attractions

9. Cover Letter Excellence

• Write personalized cover letter
• Explain travel purpose clearly
• Show strong ties to India
• Demonstrate intent to return
• Be honest and genuine

10. Insurance Selection

• Buy from reputable provider
• Ensure €30,000 minimum coverage
• Cover all Schengen countries
• Match travel dates exactly

At VFS Center

11. Arrive Prepared

• Reach 15 minutes early
• Carry all documents (originals + copies)
• Dress formally
• Keep mobile on silent

12. Be Organized

• Documents in order
• Easy access to frequently needed papers
• Passport and photos on top
• Payment ready

13. Interview Confidence

• Be honest and confident
• Answer clearly and directly
• Don't volunteer unnecessary information
• Maintain eye contact
• Stay calm

14. Biometric Cooperation

• Follow instructions carefully
• Clean hands before fingerprinting
• Look straight at camera
• Don't smile for photo

After Submission

15. Track Application

• Use VFS tracking system
• Check status regularly
• Respond promptly if documents requested
• Keep phone accessible

16. Don't Make Travel Plans

• Don't book confirmed flights
• Don't make non-refundable bookings
• Wait for visa approval
• Keep travel plans flexible

17. Prepare for Travel

• Once visa approved, verify all details
• Book flights and hotels
• Plan detailed itinerary
• Research local transportation

General Success Tips

18. Honesty is Key

• Never provide false information
• Don't use fake documents
• Be truthful in interview
• Declare previous rejections if any

19. Consistency Matters

• Information should match across all documents
• Travel dates should be consistent
• Financial details should align
• Employment information should match

20. Show Strong Ties

• Employment certificate with leave approval
• Family photos and documents
• Property ownership papers
• Ongoing commitments in India

21. Realistic Plans

• Don't apply for maximum 90 days if not needed
• Show genuine travel purpose
• Plan realistic itinerary
• Budget appropriately

22. Professional Presentation

• Well-organized documents
• Clean, clear photocopies
• Professional appearance
• Formal communication

23. Learn from Rejections

• If rejected, understand reasons
• Address all issues
• Strengthen weak areas
• Reapply with better preparation

24. Use Resources

• Official embassy website
• VFS Global website
• Travel forums and communities
• Visa consultant (if needed)

25. Stay Updated

• Check for latest requirements
• Follow embassy announcements
• Be aware of policy changes
• Subscribe to VFS updates

Common Mistakes to Avoid

❌ Don't:

• Apply at last minute
• Provide incomplete documents
• Show borrowed money
• Make sudden large deposits
• Book confirmed flights before visa
• Lie or provide false information
• Apply for wrong visa type
• Ignore rejection reasons
• Overstay previous visas
• Work on tourist visa

✅ Do:

• Apply 2-3 months in advance
• Submit complete documentation
• Show genuine financial capacity
• Maintain consistent bank balance
• Book refundable reservations
• Be honest and truthful
• Choose correct visa category
• Address rejection reasons
• Respect visa conditions
• Follow all rules

Insider Tips from Successful Applicants

Tip 1: "Show Travel History" Previous international travel (especially Schengen) significantly increases approval chances. If you have stamped passport pages, highlight them.

Tip 2: "Detailed Itinerary Wins" Don't just list cities. Show specific attractions, museums, restaurants you'll visit. Demonstrates genuine tourist intent.

Tip 3: "Multiple Bank Accounts" Show multiple accounts (savings, FD, investments) to demonstrate financial stability beyond minimum requirement.

Tip 4: "Employment Letter is Crucial" A strong employment letter with leave approval shows you have job to return to. This is one of the strongest ties to India.

Tip 5: "Family Photos Help" Include family photos in your application. Shows family ties and reasons to return to India.

Tip 6: "Property Documents" If you own property in India, include documents. Strong indicator of ties to home country.

Tip 7: "Travel Insurance from Day 1" Buy insurance covering from day 1 of travel, not just Schengen entry. Shows thorough planning.

Tip 8: "Explain Gaps" If there are employment gaps or unusual transactions, provide explanation letter. Don't leave room for doubt.

Tip 9: "Book Through Booking.com" Use Booking.com with free cancellation for hotel reservations. Widely accepted and easy to cancel if visa rejected.

Tip 10: "VFS Premium Lounge" If available, consider VFS premium lounge service for faster processing and comfortable experience.

Final Checklist Before Submission

✓ Documents:

•  Passport (valid 6+ months)
•  Visa application form (signed)
•  Photos (2, recent, correct size)
•  Travel insurance (€30,000+)
•  Flight reservation
•  Hotel bookings
•  Bank statements (6 months)
•  Salary slips (3 months)
•  ITR (2 years)
•  Employment certificate
•  Cover letter
•  Travel itinerary
•  All photocopies

✓ Verification:

•  All information consistent
•  Dates match across documents
•  Signatures match passport
•  Photos meet specifications
•  Financial documents sufficient
•  Insurance covers all dates
•  No missing documents

✓ Preparation:

•  VFS appointment confirmed
•  Payment ready
•  Know your itinerary
•  Prepared for interview
•  Originals + copies organized
•  Reached VFS on time

Obtaining a Czech Republic visa from India in 2026 is a straightforward process if you follow the guidelines, prepare complete documentation, and demonstrate genuine travel intent. With an 85-90% approval rate, most Indian applicants with proper preparation receive their visas successfully.

Key Takeaways:

1. Start Early: Apply 2-3 months before travel
2. Complete Documentation: Follow the checklist meticulously
3. Strong Financials: Show sufficient and consistent funds
4. Genuine Purpose: Demonstrate clear travel intent
5. Ties to India: Prove you will return after your trip
6. Honesty: Never provide false information
7. Professional Presentation: Organize documents well
8. Follow Rules: Respect visa conditions and timelines

The Czech Republic, with its stunning architecture, rich history, and vibrant culture, awaits your visit. Prague's medieval charm, Český Krumlov's fairy-tale beauty, and the country's world-famous beer culture make it a must-visit destination for Indian travelers.

Disclaimer: Visa regulations can change without notice. Always verify current requirements through official Czech Republic government sources before applying. This guide is for informational purposes only and does not constitute legal advice.

Content Accuracy:This comprehensive guide is compiled from official Czech Embassy sources, VFS Global guidelines, Ministry of Foreign Affairs regulations, and verified experiences of successful visa applicants. All information is cross-referenced with authoritative sources to ensure accuracy and reliability.

Expert Contributors: BTW Visas experts team with 15+ years of industry experience, with a 99% visa success rate, and have processed more than 4 lakh+ Visas.