Belgium Visa for Indians 2025-2026: Complete Guide with Latest Updates

Recent Changes and Updates

1. Biometric Validity Extended

• Biometric data (fingerprints) now valid for 59 months (previously 48 months)
• If you've provided biometrics for any Schengen visa in the last 59 months, you may be exempt from providing them again

2. ETIAS Launch Delayed

• ETIAS (European Travel Information and Authorization System) launch postponed to late 2026
• Does not affect Indian travelers (ETIAS only for visa-exempt countries)

3. Digital Visa Platform (EU VAP)

• EU is developing a fully online visa application platform
• Expected to be operational by 2030
• Will allow complete online application and digital visa stickers

4. Increased Visa Fees

• Schengen visa fees increased from €80 to €90 for adults (effective 2024)
• Children's fees increased from €40 to €45

5. Enhanced Document Verification

• Stricter verification of financial documents
• Increased scrutiny of accommodation bookings
• More emphasis on travel history and ties to home country

Travel Advisory for Indians

COVID-19 Related

• No COVID-19 vaccination or testing requirements for Belgium (as of December 2025)
• Travel insurance should cover COVID-19 related medical expenses
• Check latest health requirements before travel

Safety and Security

• Belgium is generally safe for Indian tourists
• Exercise normal precautions in crowded areas
• Register with Indian Embassy in Brussels upon arrival (recommended)

Cultural Tips

• Belgium has three official languages: Dutch, French, and German
• English is widely spoken in tourist areas
• Tipping is not mandatory but appreciated (5-10%)
• Public transport is excellent and punctual

Indian citizens require a Schengen visa to visit Belgium for tourism, business, or family visits. Here are the key facts:

• Visa Type: Short-stay Schengen (Type C) for stays up to 90 days
• Visa Fee: €90 for adults (approximately ₹7,500-₹8,500) + ₹2,263 VFS service charge
• Processing Time: 15 working days (can extend to 30-60 days in complex cases)
• Application Window: 6 months to 15 days before travel
• Validity: 90 days within any 180-day period
• Multiple Entry: Allows travel to all 27 Schengen countries

Yes, Indian passport holders must obtain a visa before traveling to Belgium. India does not have a visa-waiver agreement with the Schengen Area, which means all Indian citizens require a valid Schengen visa regardless of the purpose or duration of their visit.

Key Points About Belgium Visa for Indians:

✅ Mandatory for all Indian citizens - No visa-free entry available
✅ Schengen visa benefits - One visa allows travel to 27 European countries
✅ Must apply in advance - No visa on arrival option
✅ In-person application required - Biometric data collection mandatory
✅ ETIAS not applicable - Indians need a full Schengen visa (ETIAS is only for visa-exempt countries starting late 2026)

What About ETIAS for Indians?

The European Travel Information and Authorization System (ETIAS) will launch in late 2026, but it does NOT apply to Indian citizens. ETIAS is only for travelers from visa-exempt countries (like the USA, Canada, Australia). Indians will continue to require a full Schengen visa.

Belgium offers different visa categories based on the purpose and duration of your stay. Here's a detailed breakdown:

1. Short-Stay Schengen Visa (Type C)

Most common visa for Indian tourists, business travelers, and family visitors

• Duration: Up to 90 days within any 180-day period

• Purpose: Tourism, business meetings, family visits, conferences, medical treatment

• Validity: Single-entry, double-entry, or multiple-entry

• Fee: €90 for adults

• Schengen Access: Travel freely across all 27 Schengen countries

Sub-categories of Type C Visa:

a) Tourist Visa

• For sightseeing, leisure travel, and exploring Belgium

• Requires hotel bookings, travel itinerary, and return tickets

• Most popular visa type for Indian travelers

b) Business Visa

• For attending meetings, conferences, trade fairs, or business negotiations

• Requires invitation letter from Belgian company

• Additional documents: business registration, tax returns

c) Family/Friend Visit Visa

• For visiting relatives or friends residing in Belgium

• Requires invitation letter and sponsor documents

• Host must provide proof of accommodation and financial support

d) Medical Treatment Visa

• For receiving medical treatment in Belgium

• Requires medical documents, hospital appointment confirmation

• Proof of payment for medical services

2. Long-Stay National Visa (Type D)

For stays exceeding 90 days

• Duration: More than 90 days (up to 1 year)

• Purpose: Work, study, family reunification, long-term medical treatment

• Fee: €180

• Processing Time: 3 weeks to 6-9 months depending on category

• Note: Requires additional documentation specific to purpose

Sub-categories of Type D Visa:

a) Work Visa

• Requires work permit or single permit from Belgian employer

• Processing time: 3 weeks for single permit holders

• Additional documents: employment contract, employer NOC

b) Student Visa

• For higher education in Belgium

• Requires admission letter from recognized Belgian institution

• Processing time: 3 weeks for higher education students

• Proof of financial means: €670 per month

c) Family Reunification Visa

• For joining family members residing in Belgium

• Processing time: 3 weeks to 6 months

• Requires proof of relationship and sponsor documents

3. Transit Visa (Type A/B)

For travelers passing through Belgium

• Type A: Airport transit only (not leaving international zone)

• Type B: Short transit stay (1-5 days) while traveling to another destination

• Fee: €80

• Requirements: Valid visa for final destination, confirmed onward tickets

To successfully obtain a Belgium Schengen visa, Indian applicants must submit a complete set of documents. Here's the comprehensive checklist:

Mandatory Documents for All Applicants

1. Valid Passport

• Validity: Must be valid for at least 3 months beyond your planned departure from the Schengen Area
• Issue Date: Issued within the last 10 years
• Blank Pages: Minimum 2 blank pages required
• Condition: No damage, tears, or water damage
• Previous Passports: Submit if available (shows travel history)

2. Visa Application Form

• Completion: Fill online at www.visaonweb.diplomatie.be
• Signature: Must be signed by applicant (or parent/guardian for minors)
• Accuracy: All information must match supporting documents
• Photo: One recent passport-size photograph (35mm x 45mm, white background)

3. Photographs

• Quantity: 1 recent color photograph
• Size: 35mm x 45mm (standard passport size)
• Background: Plain white background
• Quality: Clear, high-resolution, no shadows
• Specifications: Face must cover 70-80% of photo, neutral expression, no glasses

4. Travel Insurance

• Coverage: Minimum €30,000 (approximately ₹27 lakhs)
• Validity: Must cover entire duration of stay in Schengen Area
• Coverage Areas: All Schengen countries
• Inclusions: Medical emergencies, hospitalization, repatriation, death
• Approved Providers: Check Belgium embassy website for approved insurance companies

Recommended Insurance Providers for Indians:

• ICICI Lombard Schengen Travel Insurance
• Bajaj Allianz Schengen Insurance
• HDFC ERGO Schengen Travel Insurance
• Reliance Travel Insurance
• AXA Schengen Insurance

5. Flight Itinerary

• Requirement: Round-trip flight reservation (not full payment)
• Details: Must show entry and exit dates from Schengen Area
• Flexibility: Booking confirmation sufficient (don't buy tickets before visa approval)
• Tip: Use flight reservation services or airline hold options

6. Accommodation Proof

• Hotel Bookings: Confirmed reservations for entire stay
• Invitation Letter: If staying with family/friends in Belgium
• Details Required: Name, address, contact details of host
• Alternative: Airbnb bookings, hostel reservations

If Staying with Host in Belgium:

• Invitation letter from host (notarized)
• Copy of host's ID/residence permit
• Proof of host's accommodation (rental agreement/property documents)
• Host's recent utility bills

7. Financial Proof

• Bank Statements: Last 3-6 months showing regular transactions
• Minimum Balance: €95 per day for hotel stays, €45 per day for hosted stays
• For 10-day trip: Approximately ₹60,000-₹80,000 minimum balance
• Salary Slips: Last 3 months (for employed individuals)
• Income Tax Returns: Last 2-3 years (if available)

Financial Requirements by Category:

Employed Individuals:

• Bank statements (last 6 months)
• Salary slips (last 3 months)
• Employment letter with NOC (No Objection Certificate)
• Income tax returns

Self-Employed/Business Owners:

• Business registration documents
• Company bank statements (last 6 months)
• Income tax returns (last 2-3 years)
• GST registration certificate
• Professional license (if applicable)

Students:

• Parents' bank statements
• Parents' salary slips and employment letters
• Sponsorship letter from parents
• School/college ID and bonafide certificate
• NOC from educational institution

Retired Individuals:

• Pension statements
• Bank statements showing pension deposits
• Property documents (if applicable)
• Investment statements

8. Cover Letter

• Purpose: Explain reason for visit, itinerary, and intent to return
• Length: 1-2 pages maximum
• Content: Personal details, travel purpose, financial means, ties to India
• Format: Formal business letter format
• Signature: Must be signed and dated

Cover Letter Must Include:

• Your personal information (name, passport number, contact details)
• Purpose of visit to Belgium
• Detailed day-by-day itinerary
• Proof of ties to India (job, family, property)
• Declaration of intent to return before visa expiry
• Financial means to support the trip

9. Proof of Legal Residence in India

• Aadhaar Card: Most commonly accepted
• Voter ID: Alternative option
• Driving License: Can be used as supplementary proof
• Utility Bills: Recent bills in your name

10. Employment/Occupation Proof

For Employed Individuals:

• Employment letter on company letterhead
• No Objection Certificate (NOC) from employer
• Leave approval letter
• Company registration certificate

For Self-Employed:

• Business registration documents
• Professional license
• GST certificate
• Client contracts (if applicable)

For Students:

• Student ID card
• Bonafide certificate from institution
• NOC from school/college
• Proof of enrollment

For Retired:

• Retirement certificate
• Pension documents

11. Additional Documents (If Applicable)

For Married Applicants:

• Marriage certificate (original + copy)
• Spouse's employment/income proof

For Minors (Under 18):

• Birth certificate
• Both parents' passports (original + copies)
• Consent letter signed by both parents (notarized)
• Parents' valid Schengen visas (if traveling together)
• School NOC and bonafide certificate

For Sponsored Travel:

• Sponsorship letter from sponsor
• Sponsor's bank statements (last 6 months)
• Sponsor's income proof
• Relationship proof with sponsor

Document Legalization and Translation

Important Note for Indian Applicants:

• Official Documents: Marriage certificates, birth certificates, death certificates, diplomas, police clearance certificates must be legalized before submission
• Translation: Documents not in English must be translated by a sworn translator into English, French, Dutch, or German
• Apostille: Some documents may require apostille certification from MEA (Ministry of External Affairs)

Documents Requiring Legalization:

• Birth certificates
• Marriage certificates
• Educational certificates
• Police clearance certificates
• Affidavits

Understanding the complete cost structure helps you budget accurately for your Belgium visa application.

Official Visa Fees (Embassy Fees)

Note: EUR to INR conversion rates fluctuate. Check current exchange rates at the time of application.

VFS Global Service Charges

In addition to the embassy visa fee, applicants must pay VFS Global service charges:

• VFS Service Fee: ₹2,263 (inclusive of taxes)
• This fee is mandatory for all applicants, even those exempt from visa fees
• Non-refundable: Service fee is not refunded even if visa is rejected

Total Cost Breakdown for Indian Applicants

Example: Adult Tourist Visa

• Embassy Visa Fee: €90 (≈ ₹7,500)
• VFS Service Charge: ₹2,263
• Total: Approximately ₹9,763 - ₹10,763

Additional Costs to Consider:

1. Travel Insurance: ₹500 - ₹2,000 (depending on coverage and duration)
2. Photographs: ₹50 - ₹200
3. Document Printing/Photocopies: ₹200 - ₹500
4. Translation Services (if required): ₹500 - ₹2,000 per document
5. Courier Services (optional): ₹300 - ₹500
6. Travel to VFS Center: Variable

Total Estimated Cost: ₹11,000 - ₹16,000 per person

Fee Exemptions

Certain categories of applicants are exempt from visa fees (but still pay VFS service charge):

✅ Children under 6 years of age
✅ Students traveling for educational purposes
✅ Researchers traveling for scientific research
✅ Participants under 25 years traveling with non-profit organizations
✅ Diplomatic and official passport holders (for official visits)
✅ Family members of EU/EEA citizens (under specific conditions)

Payment Methods

At VFS Global Centers:

• Cash (Indian Rupees)
• Debit/Credit Cards
• Demand Draft

Important: Visa fees are non-refundable, even if your application is rejected or you withdraw your application.

Follow this detailed step-by-step guide to ensure a smooth Belgium visa application from India:

Step 1: Determine Your Visa Type

Timeline: 2-3 months before travel

• Identify the purpose of your visit (tourism, business, family visit, etc.)
• Choose between short-stay (Type C) or long-stay (Type D) visa
• Check if you need single-entry, double-entry, or multiple-entry visa

Step 2: Gather Required Documents

Timeline: 6-8 weeks before travel

• Collect all mandatory documents from the checklist above
• Ensure passport validity (minimum 3 months beyond return date)
• Obtain travel insurance with €30,000 coverage
• Get bank statements, salary slips, and employment letters
• Prepare cover letter explaining purpose of visit
• Make photocopies of all documents

Pro Tip: Create a checklist and tick off each document as you collect it to avoid missing anything.

Step 3: Complete Online Application Form

Timeline: 4-6 weeks before travel

• Visit the official Belgium Visa on Web portal: www.visaonweb.diplomatie.be
• Create an account with your email address
• Fill out the Schengen visa application form (Type C or D)
• Provide accurate information matching your passport
• Upload digital photograph meeting specifications
• Review all information carefully before submission
• Submit the form electronically
• Print the completed application form with barcode
• Sign the printed form

Important: Keep your application reference number safe - you'll need it for tracking.

Step 4: Book VFS Global Appointment

Timeline: 4-6 weeks before travel

After submitting your online application on Visa on Web:

1. You'll be redirected to VFS Global booking portal
2. Log in using your email credentials
3. Select your nearest VFS Global center in India
4. Choose an available appointment date and time
5. Confirm your appointment
6. Receive appointment confirmation via email
7. Print the appointment confirmation letter

Appointment Booking Tips:

• Book early - slots fill up quickly during peak season (April-September)
• Morning appointments are usually less crowded
• Arrive 15 minutes before your scheduled time

Step 5: Pay Visa Fees

Timeline: Before or during VFS appointment

• Visa fee: €90 (adults) in INR equivalent
• VFS service charge: ₹2,263
• Payment methods: Cash, debit/credit card, demand draft
• Collect payment receipt (required for tracking)

Step 6: Attend VFS Appointment

Timeline: 4-6 weeks before travel

What to Bring:

• Printed appointment confirmation
• Completed and signed visa application form
• All original documents + photocopies
• Passport (original + copy of first and last pages)
• Payment receipt (if paid online)
• Previous passports (if available)

At the VFS Center:

1. Document Verification (5-10 minutes)
• VFS staff will check your documents against the checklist
• Missing documents may result in application rejection
2. Biometric Data Collection (5 minutes)
• Fingerprints of all 10 fingers will be scanned
• Digital photograph will be taken
• Exemptions: Children under 12, persons with physical impossibility
• Note: If you've provided biometrics for a Schengen visa in the last 59 months, you may be exempt
3. Application Submission (5 minutes)
• Submit all documents
• Receive acknowledgment receipt with tracking number
• Keep this receipt safe for tracking your application

Total Time at VFS: 15-20 minutes (may vary based on crowd)

Step 7: Track Your Application

Timeline: After submission

You can track your Belgium visa application status through:

Method 1: VFS Global Website

• Visit: visa.vfsglobal.com/ind/en/bel
• Enter your reference number and last name
• Check application status

Method 2: Belgium Immigration Office

• Visit: dofi.ibz.be/en/mon-dossier/follow-visa-application
• Enter visa application reference number
• Select the embassy/consulate

Method 3: Email/SMS Updates

• VFS sends automatic updates to your registered email/phone
• Enable notifications during application

Application Status Meanings:

• "Application received": VFS has received your documents
• "Under process": Embassy is reviewing your application
• "Processed": Decision has been made
• "Ready for collection": Passport available for pickup

Step 8: Collect Your Passport

Timeline: 15-30 days after submission

Once your application is processed:

Option 1: Self-Collection from VFS

• Visit the same VFS center where you applied
• Bring your acknowledgment receipt and ID proof
• Collect passport during VFS working hours

Option 2: Courier Delivery

• Opt for courier service during application (additional fee: ₹300-₹500)
• Passport will be delivered to your registered address
• Tracking number provided

Check Your Visa Carefully:

• Verify all personal details (name, passport number, dates)
• Check visa validity dates
• Confirm number of entries (single/multiple)
• Report any errors immediately to VFS

Step 9: Prepare for Travel

After receiving your visa:

✅ Make copies of your visa and passport
✅ Keep travel insurance documents handy
✅ Carry proof of accommodation and return tickets
✅ Keep financial documents (bank statements) for immigration
✅ Download Schengen Calculator app to track your 90/180 days
✅ Familiarize yourself with Belgium entry requirements

Understanding processing timelines helps you plan your application strategically.

Standard Processing Time

Normal Cases: 15 working days (approximately 3 weeks)

This is the standard processing time for straightforward applications with complete documentation.

Extended Processing Time

Complex Cases: Up to 30 calendar days

Applications may take longer if:

• Additional document verification is required
• Background checks are needed
• Application is referred to Belgium Immigration Office
• High volume of applications during peak season

Exceptional Cases: Up to 45-60 calendar days

In rare situations, processing can extend to 60 days when:

• Detailed document verification is necessary
• Previous visa refusal history exists
• Security clearances are required
• Incomplete or questionable documentation

Factors Affecting Processing Time

1. Application Completeness
• Complete applications process faster
• Missing documents cause delays
2. Peak Season
• Summer (April-September): Longer processing times
• Winter (October-March): Relatively faster
3. Travel History
• Good Schengen travel history: Faster processing
• First-time applicants: May take longer
• Previous visa refusals: Extended scrutiny
4. Purpose of Visit
• Tourist visas: Standard processing
• Business/work visas: May require additional verification
• Family visit visas: Depends on sponsor documentation
5. VFS Center Location
• Major cities (Delhi, Mumbai): Higher volume, possible delays
• Smaller cities: Generally faster processing

When to Apply

Recommended Timeline:

• Ideal: 6-8 weeks before intended travel date
• Minimum: 15 days before travel (not recommended)
• Maximum: 6 months before travel (9 months for seafarers)

Best Practice for Indian Applicants:

✅ Apply 2 months in advance for stress-free processing
✅ Avoid peak season (April-September) if possible
✅ Submit complete documentation to avoid delays
✅ Book refundable accommodations until visa is approved
✅ Don't book non-refundable flights before visa approval

Processing Time by Visa Type

Can You Get Urgent/Fast-Track Belgium Visa?

No, Belgium does not offer expedited or fast-track visa processing for Indian applicants.

• Emergency situations may be considered on a case-by-case basis
• Medical emergencies require supporting documentation
• No guaranteed fast-track service available
• Plan ahead to avoid last-minute applications

Understanding why visas get rejected helps you avoid common pitfalls. Here are the top reasons for Belgium visa rejection for Indian applicants:

1. Insufficient Financial Proof

Why it happens:

• Bank balance below required minimum (€95/day for hotels, €45/day for hosted stays)

• Irregular bank transactions or sudden large deposits

• No proof of stable income

• Insufficient funds to cover entire trip

How to avoid:

• Maintain minimum balance of ₹60,000-₹80,000 for 10-day trip

• Show 6 months of regular bank transactions

• Provide salary slips and employment proof

• Avoid sudden large deposits just before application

2. Incomplete or Incorrect Documentation

Why it happens:

• Missing mandatory documents

• Photocopies instead of originals

• Expired documents (passport, insurance)

• Information mismatch between documents

• Unsigned application form

How to avoid:

• Use the official checklist and tick off each document

• Double-check all documents before submission

• Ensure consistency across all documents

• Sign all required forms and declarations

• Submit clear, legible copies

3. Lack of Travel Insurance

Why it happens:

• No travel insurance submitted

• Insurance coverage below €30,000

• Insurance not valid for all Schengen countries

• Insurance doesn't cover entire trip duration

How to avoid:

• Purchase insurance with minimum €30,000 coverage

• Ensure validity for all Schengen countries

• Coverage must include entire stay + buffer days

• Use approved insurance providers

4. Unclear Purpose of Visit

Why it happens:

• Vague or poorly written cover letter

• No clear itinerary provided

• Conflicting information about travel purpose

• Suspicious travel plans

How to avoid:

• Write detailed, honest cover letter

• Provide day-by-day itinerary

• Include hotel bookings for entire stay

• Explain purpose clearly and convincingly

5. Weak Ties to India

Why it happens:

• No proof of employment or business

• No family ties in India

• No property ownership

• Previous overstay in Schengen area

• Suspicion of immigration intent

How to avoid:

• Provide strong employment proof with NOC

• Show family ties (marriage certificate, children's documents)

• Include property documents if available

• Demonstrate intent to return (job, business, family)

6. Previous Visa Refusals or Overstays

Why it happens:

• Previous Schengen visa rejection

• Overstayed previous visa

• Violated visa conditions

• Provided false information in past applications

How to avoid:

• Be honest about previous refusals

• Provide explanation letter if previously rejected

• Show changed circumstances

• Never provide false information

7. Invalid or Insufficient Passport

Why it happens:

• Passport validity less than 3 months beyond return date

• Passport issued more than 10 years ago

• Less than 2 blank pages

• Damaged passport

How to avoid:

• Renew passport if validity is insufficient

• Ensure minimum 6 months validity (recommended)

• Check for adequate blank pages

• Replace damaged passports

8. Suspicious Travel History

Why it happens:

• No previous international travel

• Frequent visa applications to different countries

• Long gaps in employment with extensive travel

• Travel patterns suggesting immigration intent

How to avoid:

• Build travel history gradually

• Provide explanations for travel patterns

• Show stable employment between trips

• Be consistent in your travel narrative

9. Inadequate Accommodation Proof

Why it happens:

• No hotel bookings provided

• Bookings don't cover entire stay

• Fake or unverified bookings

• Invitation letter without proper documentation

How to avoid:

• Book hotels for entire duration

• Use reputable booking platforms

• If hosted, provide complete sponsor documents

• Ensure accommodation matches itinerary

10. Inconsistent Information

Why it happens:

• Discrepancies between application form and documents

• Different information in cover letter vs. itinerary

• Conflicting dates or details

• Suspicious or illogical travel plans

How to avoid:

• Cross-check all information before submission

• Ensure consistency across all documents

• Provide logical, realistic travel plans

• Be truthful in all declarations

What to Do If Your Visa is Rejected

If your Belgium visa application is rejected:

1. Understand the Reason

• Check the rejection letter for specific reasons

• Identify which documents or criteria failed

2. Right to Appeal

• You can appeal the decision within 30 days

• Submit appeal to Belgian embassy with additional evidence

• Appeal process can take 2-3 months

3. Reapply with Corrections

• Address all issues mentioned in rejection letter

• Strengthen weak areas of your application

• Provide additional supporting documents

• Write explanation letter addressing previous rejection

4. Seek Professional Help

• Consider consulting visa experts or lawyers

• Get professional review of your documents

• Understand your specific case better

Important: Visa fees are non-refundable even if rejected. You'll need to pay again for reapplication.

Belgium visa applications from India are processed through VFS Global centers located across major cities. Here's the complete list:

1. New Delhi

VFS Global Visa Application Centre - New Delhi

📍 Address: Shivaji Stadium Metro Station, Gate No. 2, Baba Kharak Singh Marg, Connaught Place, New Delhi - 110001

📞 Contact: +91-11-4929-8900

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

🚇 Nearest Metro: Shivaji Stadium Metro Station (Blue Line)

Jurisdiction: Delhi, Haryana, Himachal Pradesh, Jammu & Kashmir, Punjab, Rajasthan, Uttar Pradesh, Uttarakhand, Chandigarh

2. Mumbai

VFS Global Visa Application Centre - Mumbai

📍 Address: 247 Park, LBS Marg, Vikhroli West, Mumbai - 400083

📞 Contact: +91-22-6793-5500

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

🚇 Nearest Metro: Vikhroli Metro Station

Jurisdiction: Maharashtra, Goa, Gujarat, Madhya Pradesh, Chhattisgarh

3. Bengaluru (Bangalore)

VFS Global Visa Application Centre - Bengaluru

📍 Address: Gopalan Innovation Mall, Bannerghatta Road, Sarakki Industrial Layout, 3rd Phase, J.P. Nagar, Bengaluru - 560078

📞 Contact: +91-80-4191-5500

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

🚇 Nearest Metro: Jayanagar Metro Station

Jurisdiction: Karnataka, Kerala, Tamil Nadu (except Chennai), Andhra Pradesh, Telangana, Puducherry

4. Chennai

VFS Global Visa Application Centre - Chennai

📍 Address: TOWERS-C, 2nd Floor, Ethiraj Salai, Egmore, Chennai - 600008

📞 Contact: +91-44-4213-5500

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

🚇 Nearest Metro: Egmore Metro Station

Jurisdiction: Tamil Nadu (Chennai and surrounding areas)

5. Kolkata

VFS Global Visa Application Centre - Kolkata

📍 Address: 5A, Russell Street, 2nd Floor, Kolkata - 700071

📞 Contact: +91-33-4006-3600

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

🚇 Nearest Metro: Park Street Metro Station

Jurisdiction: West Bengal, Bihar, Jharkhand, Odisha, Assam, Northeast States

6. Hyderabad

VFS Global Visa Application Centre - Hyderabad

📍 Address: 1st Floor, Aurobindo Galaxy, Nanakramguda, Gachibowli, Hyderabad - 500032

📞 Contact: +91-40-4850-5500

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

🚇 Nearest Metro: Nanakramguda Metro Station

Jurisdiction: Telangana, Andhra Pradesh (alternative to Bengaluru)

7. Pune

VFS Global Visa Application Centre - Pune

📍 Address: Cerebrum IT Park, Tower B1, 3rd Floor, Kumar City, Kalyani Nagar, Pune - 411014

📞 Contact: +91-20-6764-5500

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

Jurisdiction: Pune and surrounding areas (alternative to Mumbai)

8. Ahmedabad

VFS Global Visa Application Centre - Ahmedabad

📍 Address: 3rd Floor, Devpath Building, Off C.G. Road, Navrangpura, Ahmedabad - 380009

📞 Contact: +91-79-4890-5500

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

Jurisdiction: Gujarat (alternative to Mumbai)

9. Chandigarh

VFS Global Visa Application Centre - Chandigarh

📍 Address: SCO 2-3, 2nd Floor, Sector 8C, Madhya Marg, Chandigarh - 160009

📞 Contact: +91-172-504-5500

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

Jurisdiction: Punjab, Haryana, Himachal Pradesh, Chandigarh (alternative to Delhi)

10. Kochi (Cochin)

VFS Global Visa Application Centre - Kochi

📍 Address: 3rd Floor, Carnival Infopark, Phase 1, Infopark SEZ, Kakkanad, Kochi - 682042

📞 Contact: +91-484-405-5500

🕐 Working Hours:

• Monday to Friday: 8:00 AM - 3:00 PM
• Closed on Saturdays, Sundays, and public holidays

Jurisdiction: Kerala (alternative to Bengaluru)

Important Notes for VFS Appointments

✅ Appointment Mandatory: Walk-ins not accepted
✅ Arrive Early: Reach 15 minutes before scheduled time
✅ Security Check: Electronic devices may not be allowed inside
✅ Dress Code: Formal or semi-formal attire recommended
✅ Language: Staff speak English and Hindi (local languages at regional centers)
✅ Accessibility: Most centers are wheelchair accessible

VFS Global Contact Information

Email Support:

• General Queries: info.inbel@vfshelpline.com
• Technical Issues: support.inbel@vfshelpline.com

Phone Support:

• India Toll-Free: 1800-103-2345
• International: +91-11-4929-8900

Website: visa.vfsglobal.com/ind/en/bel

While Belgium visa applications don't always require a formal interview, consular officers may ask questions during document submission or call you for clarification. Here's how to prepare:

Common Interview Questions

Personal Information

• What is your full name?

• What is your date of birth?

• What is your current occupation?

• Where do you live in India?

• What is your marital status?

Travel Purpose

• Why do you want to visit Belgium?

• How long do you plan to stay?

• Which cities will you visit?

• Have you been to Europe before?

• Who are you traveling with?

Financial Questions

• Who is sponsoring your trip?

• What is your monthly income?

• How will you finance your trip?

• Do you have sufficient funds for this trip?

• What is your bank balance?

Employment/Business

• What is your current job?

• How long have you been working there?

• What does your company do?

• Who will manage your work while you're away?

• When will you return to work?

Accommodation

• Where will you stay in Belgium?

• Have you booked hotels?

• Are you staying with someone?

• What is your host's relationship to you?

Return Intent

• Why will you return to India?

• What ties do you have to India?

• Do you own property in India?

• Do you have family in India?

• What are your future plans?

Interview Tips for Success

Before the Interview

✅ Know Your Application

• Memorize all details in your application form

• Review your itinerary thoroughly

• Understand your financial documents

✅ Prepare Documents

• Organize documents in order

• Keep originals and copies separate

• Have extra copies of important documents

✅ Research Belgium

• Know basic facts about Belgium

• Understand places you plan to visit

• Be aware of current events

During the Interview

✅ Be Confident and Honest

• Answer confidently but not arrogantly

• Never lie or provide false information

• If you don't know something, say so

✅ Be Concise

• Answer questions directly

• Don't volunteer unnecessary information

• Stay on topic

✅ Maintain Eye Contact

• Show confidence through body language

• Be polite and respectful

• Smile naturally

✅ Speak Clearly

• Use simple, clear English

• Avoid using jargon or complex terms

• If you don't understand, ask for clarification

✅ Show Strong Ties to India

• Emphasize your job, family, property

• Demonstrate intent to return

• Highlight your responsibilities in India

✅ Be Consistent

• Ensure your verbal answers match written application

• Don't contradict yourself

• Stick to your planned itinerary

What NOT to Do

❌ Don't be nervous or defensive

❌ Don't argue with the officer

❌ Don't provide conflicting information

❌ Don't show immigration intent

❌ Don't badmouth India or show desperation to leave

❌ Don't bring unauthorized persons to the interview

❌ Don't use your phone during the interview

Red Flags to Avoid

⚠️ Inconsistent Information: Conflicting details raise suspicion
⚠️ Vague Answers: Not knowing your itinerary or plans
⚠️ Overly Rehearsed: Sounding scripted or fake
⚠️ Defensive Attitude: Getting angry or argumentative
⚠️ Immigration Intent: Showing desire to stay permanently
⚠️ Insufficient Knowledge: Not knowing basic details about your trip

Sample Answer Framework

Question: "Why do you want to visit Belgium?"

Good Answer: "I'm planning a 10-day tourist trip to Belgium to explore its rich history and culture. I've always been fascinated by Belgian architecture, particularly the Grand Place in Brussels and the medieval buildings in Bruges. I've booked hotels in Brussels, Bruges, and Antwerp, and I plan to visit museums, try Belgian chocolates and waffles, and experience the local culture. I'll be traveling with my spouse, and we've saved for this trip over the past year. I work as a software engineer in Bangalore and have 15 days of approved leave. We'll return on [date] as I need to resume work."

Why it works:

• Specific and detailed

• Shows planning and preparation

• Demonstrates financial stability

• Clear return intent

• Mentions employment and ties to India

Obtaining a Belgium visa from India in 2025-2026 is a straightforward process when you understand the requirements and follow the correct procedures. The key to success lies in thorough preparation, complete documentation, and honest representation of your travel plans.

Key Takeaways:

✅ Start Early: Apply 6-8 weeks before your intended travel date
✅ Complete Documentation: Ensure all required documents are accurate and complete
✅ Financial Proof: Maintain adequate bank balance and show stable income
✅ Travel Insurance: Mandatory €30,000 coverage for all Schengen countries
✅ Strong Ties to India: Demonstrate clear intent to return
✅ Honest Application: Never provide false information
✅ Professional Presentation: Organize documents neatly and dress appropriately

Your Belgium Adventure Awaits

Belgium offers Indian travelers a perfect blend of medieval charm, world-class chocolates, stunning architecture, and rich cultural heritage. From the Grand Place in Brussels to the canals of Bruges, from Belgian waffles to world-famous beers, your Belgian experience will be unforgettable.

With this comprehensive guide, you're now equipped with all the information needed to successfully obtain your Belgium visa. Follow the steps carefully, prepare your documents thoroughly, and soon you'll be exploring the beautiful streets of Belgium!

Need Help?

Official Resources:

• Belgium Embassy in India: india.diplomatie.belgium.be

• VFS Global India: visa.vfsglobal.com/ind/en/bel

• Belgium Immigration Office: dofi.ibz.be

• Visa on Web Portal: visaonweb.diplomatie.be

Contact Information:

• Embassy Email: newdelhi.visa@diplobel.fed.be (Delhi)

• Embassy Email: mumbai.visa@diplobel.fed.be (Mumbai)

• VFS Helpline: 1800-103-2345 (India Toll-Free)

• VFS Email: info.inbel@vfshelpline.com

Disclaimer: Visa regulations can change without notice. Always verify current requirements through official belgium government sources before applying. This guide is for informational purposes only and does not constitute legal advice.

Last Updated: December 2025

Content Accuracy:  This comprehensive guide has been researched and compiled using official sources from the Belgian Embassy in India, VFS Global, European Commission, and verified travel resources. Information is regularly updated to reflect the latest visa requirements and procedures.

 

Expert Contributors: BTW Visas experts team with 15+ years of industry experience, with a 99% visa success rate, and have processed more than 4 lakh+ Visas.

General Questions

Q1: Do Indians need a visa for Belgium?

Yes, all Indian passport holders require a Schengen visa to enter Belgium, regardless of the purpose or duration of stay. There is no visa-free entry for Indians.

Q2: Can I apply for a Belgium visa online?

Partially. You must fill out the application form online at www.visaonweb.diplomatie.be, but you must submit documents and biometrics in person at a VFS Global center. Fully online visa applications are not yet available (expected by 2030 with EU VAP system).

Q3: How much bank balance is required for Belgium visa?

The minimum required is €95 per day if staying in hotels (approximately ₹8,000-₹9,000 per day) or €45 per day if staying with a host (approximately ₹4,000-₹4,500 per day). For a 10-day trip, maintain a minimum balance of ₹60,000-₹80,000.

Q4: Can I visit other European countries with a Belgium visa?

Yes! A Belgium Schengen visa allows you to travel freely across all 27 Schengen countries: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland, and Croatia.

Q5: What is the validity of a Belgium tourist visa?

A Belgium short-stay (Type C) visa allows stays of up to 90 days within any 180-day period. The visa validity depends on your application and can be single-entry, double-entry, or multiple-entry.

Application Process

Q6: How long does it take to get a Belgium visa from India?

Standard processing time is 15 working days (approximately 3 weeks). However, it can extend to 30 days in complex cases or up to 60 days in exceptional situations. Apply at least 6-8 weeks before your intended travel date.

Q7: Can I track my Belgium visa application?

Yes, you can track your application through:

• VFS Global website: visa.vfsglobal.com/ind/en/bel

• Belgium Immigration Office: dofi.ibz.be

• Email/SMS updates from VFS

Q8: Do I need to submit my original passport?

Yes, you must submit your original passport during the visa application. It will be returned with the visa sticker (if approved) or without it (if rejected).

Q9: Can someone else submit my visa application?

No, you must appear in person at the VFS center for document submission and biometric data collection (fingerprints and photograph). Exceptions: children under 12 years.

Q10: What if I don't have previous travel history?

First-time travelers can still get a Belgium visa. Focus on:

• Strong financial proof

• Stable employment

• Clear travel purpose

• Comprehensive documentation

• Demonstrating strong ties to India

Documents and Requirements

Q11: Is travel insurance mandatory for Belgium visa?

Yes, travel insurance with minimum €30,000 coverage is mandatory. It must:

• Cover all Schengen countries

• Be valid for entire trip duration

• Include medical emergencies, hospitalization, repatriation

Q12: Do I need to book flights before getting the visa?

No, don't buy non-refundable flight tickets before visa approval. Submit a flight reservation or itinerary showing your intended travel dates. Book actual tickets only after visa approval.

Q13: Can I use hotel bookings from Booking.com?

Yes, bookings from reputable platforms like Booking.com, Agoda, Hotels.com are accepted. Choose free cancellation options until visa is approved.

Q14: What if I'm staying with family/friends in Belgium?

You need:

• Invitation letter from host (notarized)

• Host's ID/residence permit copy

• Host's accommodation proof

• Host's financial documents

• Proof of relationship with host

Q15: Do I need to translate documents to English?

Documents not in English must be translated by a sworn translator into English, French, Dutch, or German. Official documents (birth certificates, marriage certificates) require legalization/apostille.

Visa Fees and Costs

Q16: How much does a Belgium visa cost for Indians?

• Adults: €90 (≈ ₹7,500-₹8,500)

• Children 6-12 years: €45 (≈ ₹3,750-₹4,250)

• Children under 6: Free

• VFS service charge: ₹2,263 (mandatory for all)

• Total: Approximately ₹9,763-₹10,763 per adult

Q17: Is the visa fee refundable if rejected?

No, visa fees are non-refundable regardless of the decision. You'll need to pay again if you reapply.

Q18: Are there any fee exemptions?

Yes, visa fees are waived for:

• Children under 6 years

• Students traveling for education

• Researchers for scientific research

• Participants under 25 with non-profit organizations

• Diplomatic/official passport holders (official visits)

Note: VFS service charge (₹2,263) still applies even if visa fee is waived.

Visa Validity and Travel

Q19: What is the 90/180 rule for Schengen visa?

You can stay in the Schengen Area for a maximum of 90 days within any 180-day period. Once you've used 90 days, you must leave the Schengen Area for at least 90 days before returning. Use the Schengen Calculator to track your days.

Q20: Can I extend my Belgium visa while in Belgium?

Extensions are only granted in exceptional circumstances:

• Medical emergencies

• Force majeure (natural disasters, flight cancellations)

• Serious personal reasons

Extensions are not guaranteed and must be applied for in Belgium before your visa expires. It's better to apply for the correct duration initially.

Q21: Can I work in Belgium on a tourist visa?

No, tourist visas (Type C) do not permit any form of employment, including remote work. For work purposes, you need a work visa (Type D) with appropriate work permit.

Q22: What is the difference between single-entry and multiple-entry visa?

• Single-entry: You can enter the Schengen Area once. After you leave, the visa becomes invalid.

• Multiple-entry: You can enter and exit the Schengen Area multiple times within the visa validity period, as long as you don't exceed 90 days in any 180-day period.

Rejection and Reapplication

Q23: What should I do if my visa is rejected?

1. Read the rejection letter carefully to understand reasons

2. You can appeal within 30 days with additional evidence

3. Or reapply after addressing all issues mentioned

4. Strengthen weak areas of your application

5. Consider professional consultation

Q24: Can I reapply immediately after rejection?

Yes, you can reapply immediately, but it's better to:

• Understand rejection reasons thoroughly

• Address all issues mentioned

• Gather additional supporting documents

• Wait until you have stronger documentation

Q25: Will a previous rejection affect my new application?

A previous rejection doesn't automatically disqualify you, but:

• You must declare previous rejections honestly

• Provide explanation letter addressing past issues

• Show changed circumstances

• Demonstrate stronger ties to India

Special Cases

Q26: Can pregnant women apply for Belgium visa?

Yes, pregnant women can apply. Additional requirements:

• Medical certificate stating fitness to travel

• Travel insurance covering pregnancy-related complications

• Clear return date before due date

• Letter from doctor approving travel

Q27: What documents do minors need for Belgium visa?

Minors (under 18) need:

• Birth certificate

• Both parents' passports (original + copies)

• Consent letter from both parents (notarized)

• Parents' Schengen visas (if traveling together)

• School NOC and bonafide certificate

• Parents' financial documents

Q28: Can senior citizens get Belgium visa easily?

Yes, senior citizens can apply. Requirements:

• Pension documents

• Bank statements showing pension deposits

• Medical fitness certificate

• Travel insurance (may be more expensive)

• Clear travel purpose and itinerary

Q29: Do I need a visa if I'm just transiting through Belgium?

If you're staying in the international transit area without entering Belgium, you may not need a visa (check your nationality). If you're leaving the airport or staying overnight, you need a transit visa (Type A/B).

Q30: What is ETIAS and does it apply to Indians?

ETIAS (European Travel Information and Authorization System) will launch in late 2026 for visa-exempt travelers. It does NOT apply to Indians as India is not a visa-exempt country. Indians will continue to require a full Schengen visa.

Practical Tips

Q31: When is the best time to apply for Belgium visa?

• Ideal: 6-8 weeks before travel

• Avoid: Peak season (April-September) when processing is slower

• Minimum: 15 days before travel (not recommended)

• Maximum: 6 months before travel

Q32: Which VFS center should I choose?

Choose the VFS center nearest to your place of residence. Major centers:

• Delhi: For North India

• Mumbai: For West India

• Bengaluru: For South India

• Chennai: For Tamil Nadu

• Kolkata: For East India

Q33: Can I apply for Belgium visa if I'm planning to spend more time in another Schengen country?

You should apply for a visa from the country where you'll spend the most time. If you're spending more time in France than Belgium, apply for a French Schengen visa, not Belgian.

Q34: What should I wear to the VFS appointment?

Dress formally or semi-formally. Avoid:

• Casual wear (shorts, flip-flops)

• Overly bright colors

• Sunglasses or hats (for biometric photo)

• Heavy jewelry

Q35: Can I use a credit card for financial proof?

Credit cards alone are not sufficient. You need:

• Bank statements showing regular income

• Salary slips

• Income tax returns

• Credit card statements can be supplementary proof