Sweden Business Visa For Indian Passport Holders

The Sweden Business Visa, a Schengen C-Category visa, allows individuals to visit Sweden for business-related activities such as meetings, conferences, negotiations, trade fairs, and market research. It grants a stay of up to 90 days within any 180-day period; however, it does not permit employment or receiving a salary from a Swedish employer.

• Nationality: Indian
  
  
• Travel Document: Valid Indian Passport
  
  
• Purpose of Visit: Exclusively for business purposes (as defined above)
  
  
• Financial Means: Proof of sufficient funds for the stay
  
  
• Intent to Return: Must demonstrate intent to leave Sweden before the visa expires
  
  
• Health and Travel Insurance: Mandatory for the entire Schengen area

Mandatory Documents

• Valid Passport:
  
  
• Issued within the last 10 years
• Valid for at least three months beyond the intended stay
• At least two blank pages
  
  
• Schengen Visa Application Form:
  
  
• Fully completed and signed
• Download from the official Swedish Embassy/Consulate website
  
  
• Recent Photos:
  
  
• 2-3 passport-sized (35x45 mm)
• Follow Schengen photo requirements
  
  
• Flight Itinerary or Travel Plans:
  
  
• Confirmed return ticket or detailed travel itinerary
• Proof of onward travel (if applicable)
  
  
• Travel Insurance:
  
  
• Minimum coverage of €30,000
• Valid for all Schengen countries
• Covers medical, hospital, and repatriation expenses (including COVID-19)
  
  
• Proof of Accommodation:
  
  
• Hotel reservation with full details
• Rental agreement
• Letter of invitation from the host (if staying with someone)
  
  
• Proof of Financial Means:
  
  
• Bank statement (last 3-6 months)
• Approximately SEK 450 per day for the entire stay (may vary)
• Sponsorship letter and sponsor’s bank statement (if applicable)

Business-Related Documents

• Invitation Letter from the Swedish Company:
  
  
• Detailed purpose and duration of the visit
• Type of business relationship with the applicant
• Who bears the travel and living expenses

• Proof of Business Relationship (if applicable)
  
  
• Registration Certificate of the Inviting Company in Sweden
  
  
• Additional Documents for Representatives/Owners of Companies:
  
  
• Company Registration Certificate in India
• Tax Returns or proof of the company’s financial status

4.1 Check Eligibility: Ensure You Meet All the Criteria

• Step-by-Step Guide to Checking Eligibility:
  
  

• • Nationality: Confirm you are an Indian citizen.

• • Travel Document: Verify your passport is:

• • • Valid for at least three months beyond your intended stay in Sweden.

• • • Issued within the last 10 years.

• • • Has at least two blank pages.
      
      

• Purpose of Visit: Ensure your trip is exclusively for business purposes, such as:
  

• • Meetings

• • Conferences

• • Negotiations

• • Trade Fairs

• • Market Research

• Financial Means: Confirm you can provide proof of sufficient funds for your stay.
  
  

• Intent to Return: Reflect on your situation to demonstrate intent to leave Sweden before the visa expires.
  
  

• Health and Travel Insurance: Understand the requirement for insurance covering at least €30,000, valid for all Schengen countries.
  
  

• Tools to Help with Eligibility Check:

• • Official Swedish Government Website: www.government.se

• • Swedish Embassy/Consulate in India’s Website: Check for specific eligibility criteria and updates.

4.2 Gather Documents: Collect All Required Documents

• Document Checklist with Detailed Requirements:

• • Valid Passport

• • Issued within the last 10 years

• • Valid for at least three months beyond the intended stay

• • At least two blank pages

• • Schengen Visa Application Form

• • Fully completed and signed

• • Download from the official Swedish Embassy/Consulate website

• • Recent Photos

• • 2-3 passport-sized (35x45 mm)

• Follow Schengen photo requirements

• Flight Itinerary or Travel Plans

• Confirmed return ticket or detailed travel itinerary

• Proof of onward travel (if applicable)

• Travel Insurance

• Minimum coverage of €30,000

• Valid for all Schengen countries

• Covers medical, hospital, and repatriation expenses (including COVID-19)

• Proof of Accommodation

• Hotel reservation with full details

• Rental agreement

• Letter of invitation from the host (if staying with someone)

• Proof of Financial Means

• Bank statement (last 3-6 months)

• Approximately SEK 450 per day for the entire stay (may vary)

• Sponsorship letter and sponsor’s bank statement (if applicable)

• Business-Related Documents

• Invitation Letter from the Swedish Company

• Proof of Business Relationship (if applicable)

• Registration Certificate of the Inviting Company in Sweden

• Additional Documents for Representatives/Owners of Companies (if applicable)

• Tips for Gathering Documents:

• Start Early: To account for any delays in obtaining documents.

• Verify Each Document: Ensure all documents meet the specified requirements.

• Make Copies: Keep a set of photocopies for your records.

4.3 Fill the Application Form: Download, Fill, and Sign

• Step-by-Step Guide to Filling the Application Form:

• Download the Form: From the official Swedish Embassy/Consulate website.

• Read Instructions Carefully: Before starting to fill the form.

• Fill the Form:

• Use a computer to fill the form (if possible) for clarity.

• Answer all questions completely and accurately.

• Ensure all names match those in your passport.

• Sign the Form:

• Sign in the designated area.

• Ensure your signature matches the one in your passport.

• Review and Edit:

• Double-check all information for accuracy.

• Make any necessary corrections before finalizing.

• Common Mistakes to Avoid:

• Incomplete forms

• Incorrect or inconsistent information

• Failure to sign the form

4.4 Book an Appointment: Schedule a Visit to the Swedish Embassy/Consulate or a VAC

• Step-by-Step Booking Process:

• Choose the Submission Location:

• Swedish Embassy in New Delhi

• Consulate General of Sweden in Mumbai

• Authorized Visa Application Center (VAC)

• Check Availability:

• Visit the official website of your chosen location.

• Use their online booking system (if available).

• Schedule Your Appointment:

• Select a date and time that suits you.

• Receive a confirmation (via email or SMS, depending on the system).

• Prepare for Your Appointment:

• Ensure all documents are ready.

• Plan to arrive early.

• Tips for Booking an Appointment:

• Book Early: To secure a slot that fits your travel plans.

• Be Flexible: Consider different dates if your preferred time is not available.

• Confirm the Details: Double-check the appointment time, date, and location.

4.5 Submit Application

In Person (with Biometric Data Collection)

• What to Expect:

• Arrival and Check-in:

• Arrive at least 15 minutes before your appointment.

• Present your appointment confirmation.
  2.Document Review:

• Submit your application and supporting documents.

• Ensure all documents are in order and complete.

• Biometric Data Collection:

• Provide your fingerprints (for applicants above 12 years, unless exempt).

• Facial image capture.

• Application Fee Payment:

• Pay the required fee (check the accepted payment methods).

• Receipt and Tracking Information:

• Receive a receipt for your application.

• Get information on how to track your application status.

Through a Trusted Friend/Relative (with Authorization)

• Requirements:

• Authorization Letter:

• Signed by you, authorizing the representative.

• Include the representative’s full name and your relationship.

• Representative’s ID:

• A valid government-issued ID.

• Application and Documents:

• Ensure everything is in order, as if submitting in person.

• Process:

• Representative’s Arrival:

• They arrive with all necessary documents and authorization.

• Document Review and Submission:

• Embassy/Consulate/VAC staff review the application.

• Application Fee Payment:

• The representative pays the fee on your behalf.

• Receipt and Tracking Information:

• The representative receives the receipt and tracking details.

4.6 Pay the Application Fee: As Per the Current Rates

• Fee Structure (Subject to Change):

• Adults: Approximately €60 (about INR 5,000, depending on the exchange rate)

• Children between 6-12 years: €35

• Children under 6 years and certain special cases: Free

• Payment Methods:

• Cash

• Credit/Debit Cards (check with the submission point for accepted cards)

• Tips:

• Verify the Fee: Before making the payment.

• Keep the Receipt: For your records and to track your application.

• Application Fee for Adults: Approximately €60 (about INR 5,000, depending on the exchange rate)
  
  
• Children between 6-12 years: €35
  
  
• Children under 6 years and certain special cases: Free
  
  
• Payment Methods: Typically cash, credit/debit cards (check with the submission point)

• Typical Processing Time: 15 calendar days
  
  
• Maximum Processing Time: Up to 30 or 60 days in exceptional cases
  
  
• Status Tracking:
  
  
• Online through the Embassy/Consulate’s website (if available)
  
  
• Contacting the submission point directly

• Notification: You will be informed if an interview is necessary
  
  
• Preparation:
  
  
• Review your application and supporting documents
• Prepare to discuss your business plans and trip in detail
  
  
• Conduct:
  
  
• Be honest and clear in your responses
• Ask for clarification if needed

• Approved:
  
  

• A visa sticker will be placed in your passport
  
  
• Collect your passport or have it returned via courier (if opted)
  
  

• Rejected:
  

• Receive a written explanation for the decision
  
  
• Option to appeal (within 3 weeks/21 days)

• Grounds for Appeal: Errors in the decision-making process or new evidence

• Procedure:
  
  
• Notification of Appeal: Within 3 weeks of receiving the decision
  
  
• Submit Appeal with supporting documents to the Swedish Embassy/Consulate
  
  
• Await the Appeal Decision

• Apply Early: To account for any unexpected delays
  
  
• Double-Check Documents: Ensure accuracy and completeness
  
  
• Stay Informed: Regularly check official websites for updates
  
  

Need more clarity on the Sweden business visa? Check out helpful resources below

Sweden Visa Requirement
Sweden Tourist Visa Requirement
Sweden Work Visa RequirementSweden Visit Visa Requirement
Sweden Embassies and Consulates
Common Reasons for Visa Rejection