Denmark Business Visa for Indian Passport Holders

Indian citizens require a visa to enter Denmark for business purposes, specifically a Business Visa (Visa de Negocios). This visa is typically issued as a single-entry permit with a validity of 1 to 3 months, though it may vary based on individual applications. The allowed stay duration is generally up to 90 days, subject to the visa issued. Processing times range from 5 to 15 working days. Visa applications for all Indian residents are handled by the Embassy of Denmark in New Delhi, as there is no consulate in Mumbai providing visa services.

• Indian Passport: Valid for at least 3 months beyond your planned departure date from the Schengen Area.
  
  
• Legitimate Business Purpose: You must have a genuine business reason for visiting Denmark.
  
  
• Sufficient Funds: Proof of financial means to support yourself during your stay (approximately €67.60 per day, but this can vary).
  
  
• Health Insurance: Coverage for the entire Schengen Area with a minimum of €30,000.
  
  
• No Threat to Public Policy: You must not pose a threat to public policy, internal security, public health, or the international relations of any of the Schengen countries.

Mandatory Documents

• Application Form:
  
  
• Fully completed and signed Schengen Visa application form (available on the Danish Immigration Service or VFS Global website).
• Ensure all information matches your passport.
  
  
  
• Passport:
  
• Original, valid Indian passport with at least two blank pages.
• Copies of all used pages in your current and previous passports (if applicable).
  
  
  
• Photographs:
  
  
• Two recent, passport-sized photos (35x45mm) with a white background.
• One photo to be attached to the application form, the other to be stapled to the form.
  
  
  
• Business Invitation:
  
  
• An invitation letter from the Danish company, including:
  
  
• Company’s name, address, and registration number (CVR number).
• Your name, position, and the purpose of the visit.
• Dates of the planned visit.
• Who will cover your expenses (if not yourself).
  
  

Supporting Documents

• Business Documents:
  
  
  • From the Indian Company:
    
    
    • Company registration documents (e.g., Certificate of Incorporation, GST Certificate).
    • Proof of your position in the company (e.g., ID card, letter from HR).
      
      
      
  • From the Danish Company (if applicable):
    
    
    • Company registration documents (if not already provided with the invitation).
      
      
      
• Financial Documents:
  
  

  • Proof of sufficient funds (bank statement for the last 3-6 months).

  • Income Tax Return (ITR) acknowledgement (if applicable).
    
    

• Health Insurance:
  
  

• • Policy document showing coverage for the Schengen Area with a minimum of €30,000.
    
    
    
• Flight Itinerary:
  
  
  • Confirmed flight tickets or a reservation (with the possibility to cancel or modify).
    
    
    
• Accommodation:
  
  
  • Hotel reservation or proof of other accommodation arrangements.
    
    

Additional Requirements (if applicable)

• Conference/Trade Fair Participation:
  
  
• Registration document or letter from the event organizer.
  
  
• Establishing Business Relationships:
  
  
• Detailed plan of the business activities.

Step 1: Gather All Documents

• Duration: Varies (dependent on document availability)
  
  

• Objective: Ensure you have all necessary documents ready for the application.
  
  

• Action Points:

• Review the Required Documents List:

• Refer to the detailed list provided earlier (Section 3: Detailed List of Required Documents).
  
  

• Collect Mandatory Documents:

• Passport

• Photographs

• Business Invitation

• Application Form (will be filled out in the next step)
  
  

• Gather Supporting Documents:

• Business Documents (from both Indian and Danish companies, if applicable)

• Financial Documents

• Health Insurance

• Flight Itinerary

• Accommodation Details
  
  

• Verify Document Authenticity and Completeness:

• Ensure all documents are original (unless specified that copies are acceptable).

• Check for any missing information or signatures.
  
  

Step 2: Fill Out the Application Form

• Duration: Approximately 30 minutes to 1 hour
  
  

• Objective: Accurately complete the Schengen Visa application form.
  
  

• Action Points:

• Download the Application Form:

• From the Danish Immigration Service Website: www.nyidanmark.dk

• Or from the VFS Global Website: www.vfsglobal.com/denmark/india/
  
  

• Choose the Correct Form:

• Ensure you select the "Schengen Visa Application Form" for business purposes.
  
  

• Fill Out the Form:

• Section 1-3: Personal details, travel information, and the purpose of the visit.

• Section 4-5: Travel history and accommodation information.

• Section 6-7: Family, work, and education details.

• Section 8: Signature (yours and, if applicable, your representative’s).
  
  

• Print the Form:

• Once completed, print the form on A4-sized paper.
  
  

• Sign the Form:

• Your signature is required in the designated area.
  
  

Step 3: Book an Appointment (if required)

• Duration: Approximately 15-30 minutes
  
  

• Objective: Secure a submission appointment, if necessary.
  
  

• Action Points:

1. Check Appointment Requirements:

• Danish Immigration Service Website: www.nyidanmark.dk

• VFS Global Website: www.vfsglobal.com/denmark/india/
  
  

2. Book Your Appointment Online:

• For Danish Embassy/Consulate-General:

• Visit their website for the booking link.
  
  

• For VFS Global:

• Go to www.vfsglobal.com/denmark/india/, select "Schedule an Appointment".
  
  

3. Print or Save Your Appointment Confirmation:

• You will receive a confirmation email or have the option to print the appointment details.
  
  

Step 4: Submit Your Application

• Duration: Approximately 30 minutes to 1 hour (dependent on the submission location's efficiency)
  
  

• Objective: Successfully submit your application.
  
  

• Action Points:

• Visit the Designated Submission Location:
  
  

• At the Appointed Time (if an appointment was booked):

• Danish Embassy/Consulate-General

• VFS Global Application Centre
  

• Without an Appointment (if walk-ins are allowed):

• Check the submission location’s policy in advance.
  
  

• Submit Your Documents:

• Hand over all gathered documents to the submission officer.
  
  

• Provide Biometric Data (if required):

• Fingerprint Scanning:

• If you haven’t provided biometric data in the last 59 months for a Schengen visa.

• Facial Image Capture:

• A digital photograph will be taken.
  
  

Step 5: Pay the Application Fee

• Duration: Approximately 10-15 minutes
  
  

• Objective: Complete the payment for your application.
  
  

• Action Points:

• Current Application Fee:

• Approximately ₹4,600 (subject to change, check the latest fee on the Danish Immigration Service or VFS Global website).
  
  

• Additional Service Fee (if using VFS Global):

• Check the VFS Global website for the current service fee.
  
  

• Payment Methods:

• At the Danish Embassy/Consulate-General:

• Typically, cash, credit/debit cards, or bank drafts (check with them in advance).

• At VFS Global:

• Cash, credit/debit cards, or online payment (if booking and paying for services through their website).
  
  

• Collect Your Payment Receipt:

• Ensure you receive a receipt for your payment as proof of transaction.

• Schengen Visa Application Fee: Approximately ₹4,600 (subject to change).
  
  
  
• VFS Global Service Fee (if applicable): Varies, check the VFS Global website.
  
  
  
• Bank Transaction Charges (for online payments): As per the bank’s policy.

• Typical Processing Time: 15 calendar days.
  
  
• Maximum Processing Time: Up to 30 or 60 days in some cases.
  
  
• Status Tracking:
  
  
• Online through the VFS Global website (with your Reference Number and Date of Birth).
  
  
• Contacting the VFS Global helpline (check their website for the number).

• Once the Decision is Made:
  
  
• If Approved: Collect your passport with the visa sticker.
  
  
• If Rejected: Receive your passport with a refusal letter explaining the reasons.
  
  
  
• Collection Location: The same location where you submitted your application, unless otherwise informed.

• Royal Danish Embassy:
  
  
• Address: 11, Aurangzeb Road, New Delhi 110011
  
  
• Phone: +91 (11) 4209 0700
  
  
  
• Royal Danish Consulate-General:
  
  
• Address: Indiabulls Finance Centre, Tower 2, 6th Floor, Senapati Bapat Marg, Elphinstone Road (West), Mumbai 400013
  
• Phone: +91 (22) 6113 6000
  
  
  
• VFS Global Locations: Check the VFS Global Website for the nearest application center in cities like New Delhi, Mumbai, Bengaluru, Chennai, and Kolkata.

• Apply Early: At least 2 weeks before your planned trip.
  
  
• Double-Check Documents: Ensure all documents are complete and as per the requirements.
  
  
• Be Prepared for the Interview (if scheduled): Have clear, concise answers about your business trip.

Need more clarity on the Denmark business visa? Check out helpful resources below

Denmark Visa Requirement
Denmark Tourist Visa Requirement
Denmark Work Visa Requirement
Denmark Embassies and Consulates
Common Reasons for Visa Rejection