Denmark Business Visa - Definitive Guide

Also known as the Denmark Schengen business visa, the permit allows individuals to enter the country for performing business activities. These can include business meetings, conferences, signing contracts, and so on. Being a type of the C type short term Schengen, it is valid for a duration of 90 days in a 180-day period and is available as single-entry, double-entry, or even multiple entries.

As per recent changes, the application for all the permits to Denmark from India has to be made online. However, before starting the application, it is essential that you meet all the eligibility conditions. Once this is done, you must acquire all the necessary documents as required. You may then follow the procedure below to complete the application - 

1. Create an account at the ApplyVisa online portal of the Danish Ministry of Foreign Affairs.
2. Proceed to fill the online Denmark business visa application form. 
3. Proceed to pay the visa fees online.
4. Book an appointment at one of the Denmark authorized Visa Application Centres (VAC). You can do this by visiting the website of the VAC nearest to you, or by calling them.
5. Visit the VAC with the cover letter you receive via email, and the documents. You will have to submit your biometrics here as well.

Please note that if you are travelling to countries of the Faroe Islands and Greenland, you will have to mention these specifically in the application. These countries come under the kingdom of Denmark. 

Also, keep in mind that you can also book the visa appointment directly at the Denmark Embassy in New Delhi. Although, this process may cause unnecessary delay and is processed slower. For faster and easier accessibility, It is strongly advised to submit the application at a VAC or apply through a travel agent. Also, if you have submitted your biometrics in the past 5 years, you are not required to submit them again. 

Please ensure that you submit only genuine documents and the correct information. Submission of fake documents and wrong information can get your application rejected. A visa rejection is considered as a black mark in your travel record.

As mentioned earlier, you must meet a few eligibility conditions before you are applying for a business permit. These are as follows, 

1. You must be in your country of residence if you are applying there. If you are residing in a residence permit in a foreign nation, you may be able to apply it from there. 
2. You must possess a passport valid for at least 6 months from the date of travel.
3. Your sole purpose of the visit has to be to take part in business-related activities such as meetings, conferences, and so on. 
4. You must possess sufficient funds to cover your stay in the country.
5. You must apply for the permit only if -

1. • Denmark or one of its islands is your only destination, or
   • The kingdom of Denmark is one of your multiple Schengen destinations -  in which case you will be spending the majority of the time here, or, you are spending time in all the other destinations where Denmark is your port of entry.

As per the Denmark business visa requirements, you must submit the following documents while applying for the business permit - 

• A valid passport 
• 2 passport size photographs
• Covering letter from the Indian company/organization 
• Travel itinerary for the business trip 
• Proof of accommodation
• Confirmed round flight tickets
• Invitation letter from the Danish company/organisation
• Travel insurance covering expenses up to 30000 Euros
• Proof of sufficient funds to show that you can cover your expenses in the country

• Dimensions:  35mm X 45mm
• Colour: Coloured 
• Head must occupy the central position
• Must be recently captured within the last 3 months
• Background: Solid, plain white or grey
• 80% face coverage
• Neutral expression
• Glasses: Non-thick framed and prescription are permitted
• Headgears are allowed only for religious reasons
• Facial hair - permitted

The time taken to process a business permit application depends on several factors such as the number of entries, the volume of applications at the embassy or the VAC, express processing or fast processing options if any, and so on. It is usually processed in a minimum of 15 working days. Due to the variability of this, it is suggested that you apply for the permit well in advance.

The total fees for applying for the business permit depends on several factors such as the biometric charges, the entry type, the VAC service charges, as well as any other charges. It also varies as per the foreign exchange rates. As a result, it is suggested that you check the exact fees before applying.

Once you have submitted the application and biometrics and paid the fees, your application will start being processed. If additional verification or documentation is required, you will be contacted by the embassy. If your visa has been approved, you can either collect it directly from the VAC/Embassy, or you can have it delivered to your address for a fee.

While you are waiting for your status, you can track the application by visiting the online portal of the respective VAC and entering the application number and your name. Alternately, you may check it by sending an SMS to one of the designated numbers for tracking. You will also be notified of the status by SMS. You may also contact your travel agency directly as they can check the status for you.

Once you receive your business permit, you must keep in mind the following conditions - 

• Please note your visa expiry date and the number of entries. You must not stay in the country beyond the mentioned Denmark business visa duration. 
• Always carry a copy of your passport and other travel documents with you while you are travelling within the country. 
• While you are on a business permit, you cannot take part in any work-related activities.
• You cannot extend the permit unless in extreme unforeseeable circumstances such as a force majeure, unfavourable situation in the home country, etc. 
• You may visit any of the Schengen countries. However, in case you have been issued with the Limited Territorial Validity (LTV) permit, you are only allowed to visit the countries mentioned specifically on the sticker in your passport.