Finland Business Visa for Indian Passport Holders

Issued for people travelling to the country for the purpose of taking part in business-related activities, this business permit is a type of the C type and is valid for a duration of 90 days in a 180-day period. Finland, being a part of the Schengen, issues the Schengen business visa. It is issued as single-entry, double-entry, or multiple-entry as per the requirements.

• Valid Travel Document (Passport): Issued within the last 10 years, valid for at least 3 months beyond the intended stay
  
  
• Legitimate Business Purpose: Clearly defined reason for the visit
  
  
• Sufficient Financial Means: To support yourself during the stay
  
  
• Health Insurance: Covering at least €30,000 for the entire Schengen area

Mandatory Documents

• Travel Document (Passport)
  

• Valid for at least 3 months beyond the intended stay
• Issued within the last 10 years
• At least two blank pages
  
  

• Filled and Signed Application Form
  

• Download from Finnish Immigration Service
• Ensure all sections are correctly filled
  
  

• Recent Photos
  

• 2 passport-sized, color photos
• Light background, clearly visible face
  
  

• Proof of Business Invitation
  

• From the Finnish company, on their letterhead with stamp and signature
• Including purpose, duration, and trip details
  
  

• Proof of Business or Employment
  

• For Employed Individuals:
• NOC from employer
• Employment contract or ID card
  
  
• For Business Owners:
• Business registration documents
• Tax returns or financial documents
  
  

• Proof of Financial Resources
  

• Bank statement showing sufficient funds (around €30 per day)
• Proof of income or salary slips
  
  

• Health Insurance
  

• Covering the entire Schengen area
• Minimum coverage of €30,000
• Valid for the entire stay
  
  
  
• Flight Itinerary
  
  
• Confirmed flight reservation or travel plans document
  
  

Additional Documents (May Be Requested)

• Detailed trip itinerary
  
  
• Previous business dealings with the Finnish company (if any)
  
  
• Hotel reservation or proof of accommodation
  
  
• Any additional supporting documents as requested

4.1 Check Latest Requirements

• Why: Requirements can change, and it’s crucial to have the most current information.

• How:

• Visit the Official Websites:
  
  
• Finnish Immigration Service: For the latest on visa policies and requirements.
• Finnish Embassy in New Delhi or Consulate General of Finland in Mumbai: For India-specific instructions.
  
  
• Verify:
  
  
• Visa application forms
• Required documents
• Processing times
• Fees
• Any specific instructions for Indian applicants
  
  

Example of What to Look for on Official Websites:

4.2 Gather All Documents

• Why: Incomplete applications can lead to delays or rejection.

• • How:

• • • Review the Requirements: Based on your research in step 4.1.
      
      

• Collect Each Document:

• • Mandatory Documents (e.g., passport, application form, photos, business invitation)

• • Additional Documents (if requested or to support your application, e.g., detailed itinerary, previous business dealings)
    
    

• Ensure Document Quality:

• • Legibility: Easy to read

• • Completeness: All required pages/forms included

• • Validity: Documents not expired (e.g., passport, health insurance)

• • Make Copies: Keep originals safe, but have copies ready for submission

Document Checklist Example:

4.3 Fill the Application Form

• Why: Accurate and complete forms are crucial for a successful application.

• • How:

• • • Download the Form: From the Finnish Immigration Service website.
      
      

• Fill the Form:

• • Electronically: If possible, to minimize errors

• • Print Clearly: If filling by hand, ensure legibility

• • Sign the Form: With your signature, as it appears in your passport

• • Date the Form: The current date

Tips for Filling the Application Form:

• Use the Latest Form Version

• Answer All Questions: Unless marked as optional

• Be Truthful: Inaccurate information can lead to application rejection

4.4 Submit Your Application

In Person at the Finnish Embassy or Consulate-General in India

• Why: Direct submission ensures clarity on any immediate issues.

• • How:

• • • Book an Appointment: If required, well in advance to avoid delays

• • • Visit the Embassy/Consulate:

• • • • Location: Verify the address (New Delhi or Mumbai)

• • • • Time: Be punctual for your appointment
        
        

• Submit Your Application:

• • Hand Over Documents: Ensure all are included

• • Pay the Application Fee: Currently €60, plus any service fees

• • Receive a Receipt: Confirming your application submission

Or Through an Authorized External Service Provider (If Applicable)

• Why: Convenience and potentially additional services.

• • How:

• • • Identify the Provider: Check if Finland uses external providers in India (e.g., VFS Global)
      
      

• Submit Through the Provider:
  
  

• • Follow Their Guidelines: For document submission and fee payment

• • Additional Services: May include courier services for passport return

Comparison: In-Person vs. External Service Provider

4.5 Pay the Application Fee

• Amount: Currently €60 for a short-stay Schengen visa (subject to change)

• • Methods:

• • • Cash (at some application centres)

• • • Credit/Debit Card

• • • Bank Transfer (in some cases, check with the application centre)
      
      

• Additional Fees:

• • Service Fees (if using an external service provider)

• • Courier Fees (for passport return, if opted for)

Example of Fee Payment:

4.6 Wait for the Decision

• Typical Processing Time: 15 calendar days, but may vary

• What to Expect:

• • Approval: Your visa will be processed, and your passport will be ready for collection.

• Additional Documentation Required: You will be notified to provide more documents.

• Rejection: You will receive a decision explaining the reasons for the rejection.

Tracking Your Application Status:

• Through the Finnish Immigration Service Website (if applied directly)

• Through the External Service Provider’s Website or Contact (if applicable)

4.7 Collect Your Passport

• Once the Decision is Made:

• • Visit the Submission Point:

• • • Embassy/Consulate (if applied in person)

• • • External Service Provider’s Office (if used)
      
      

• Bring Required Documents:

• • Receipt or Token given during submission

• • Your ID
    
    

• Collect Your Passport:

• • With the Visa (if approved)

  • With a Rejection Letter (if not approved)

The photo specifications of Finland business visa -

• Dimensions:  35mm X 45mm
• Colour: Coloured
• Head must occupy a central position 
• It must have been captured in the last 3 months
• Background: Solid, plain white or grey with a matte finish
• 80% face coverage
• Neutral facial expression
• Glasses: Thin-framed and prescription glasses are permitted
• Headgears are allowed only for religious reasons
• Facial hair is permitted

• Application Fee: Currently €60 (check for updates)
  
  
• Payment Methods:
  
  
• Cash (at some application centres)
• Credit/Debit Card
• Bank Transfer (in some cases, check with the application centre)

• Typical Processing Time: 15 calendar days
  
  
• Status Update:
  
  
• Through the Finnish Immigration Service website (if applied directly)
• Through the external service provider’s website or contact (if applicable)

• Requirement: If not provided in the last 59 months for a Schengen visa
  
  
• Process: Fingerprint scanning at the application centre

• Notification: You will be informed if an interview is necessary
  
  
• Preparation:
  
  
• Review your application and supporting documents
• Be prepared to discuss your business plans and trip in detail

• Collection Point: The same location where you submitted your application
  
  
• Required Documents: Receipt or token given during submission, and possibly your ID

• Travel Within the Schengen Area: Allowed, but ensure you understand the 90/180 rule
  
  
• Registration in Finland: If staying beyond certain periods, check with local authorities for registration requirements

• Eligibility: Limited to exceptional cases (e.g., force majeure, humanitarian reasons)
  
  
• Application Process:
  
  
  • Apply at the Finnish Immigration Service
    
    
  • Provide justification and supporting documents
    
    
    • Pay the extension fee (if applicable)

• Common Reasons:
  

• Insufficient or unclear documentation
• Inadequate financial resources
• Unclear business purpose
  
  

• Tips for Success:
  

• Ensure all documents are complete and clear
• Provide detailed business plans and financials
• Apply well in advance of your trip

• Finnish Embassy in New Delhi
  

• Address: E-3, Nyaya Marg, Chanakyapuri, New Delhi 110021
• Phone: +91 11 4149 7500
• Email: sanomat.nde@formin.fi
  

• Consulate General of Finland in Mumbai
  

• Address: Nirmal Building, 11A, 11th Floor, Nariman Point, Mumbai 400021
• Phone: +91 22 2288 0500
• Email: sanomat.bom@formin.fi

Need more clarity on the Finland business visa? Check out helpful resources below

Finland Visa Requirement
Finland Tourist Visa Requirement
Finland Work Visa Requirement
Finland VIsit Visa Requirement
Finland Embassies and Consulates
Common Reasons for Visa Rejection