Greece Business Visa for Indians: Requirements, Fees & Application Process (2026)

A Greece business visa is a short-stay Schengen Type C visa that allows Indian citizens to enter Greece and other Schengen countries for business-related activities. This visa permits stays of up to 90 days within any 180-day period and is specifically designed for professionals engaging in commercial activities, business meetings, conferences, trade fairs, and contract negotiations.

Key Features of Greece Business Visa

Validity Period: Maximum 90 days within a 180-day period
Visa Type: Schengen Type C (Short-stay)
Entry Options: Single-entry, double-entry, or multiple-entry
Coverage: Valid for all 27 Schengen countries
Purpose: Business meetings, conferences, trade exhibitions, contract signing

What Activities Are Permitted?

With a Greece business visa, Indian citizens can:

• Attend business meetings and negotiations with Greek companies
• Participate in trade fairs, exhibitions, and conferences
• Sign business contracts and agreements
• Conduct market research and business development activities
• Attend training sessions and workshops
• Explore business opportunities and partnerships
• Meet with potential clients, suppliers, or distributors
• Participate in board meetings or corporate events

Important Note: A business visa does NOT permit you to work in Greece or receive salary from Greek companies. For employment purposes, you need a separate work permit and long-stay visa (Type D).

• All Indian passport holders require a Schengen visa to enter Greece for business purposes. Unlike citizens of visa-exempt countries (such as the USA, UK, Canada, Australia), Indian nationals must obtain prior visa approval before traveling to Greece.

  Who Should Apply?

  • Business Owners and Entrepreneurs: Exploring business opportunities, partnerships, or investments
  • Corporate Executives: Attending meetings, conferences, or corporate events
  • Sales and Marketing Professionals: Meeting clients, attending trade shows
  • Consultants and Freelancers: Providing business consultancy services
  • Delegates and Representatives: Attending conferences, seminars, or training programs
  • Investors: Exploring investment opportunities in Greece

  Exemptions

  Indian citizens holding diplomatic or official passports may be exempt from visa requirements. Additionally, if you hold a valid residence permit from another Schengen country, you may travel to Greece without a separate visa.

1. Short-Stay Business Visa (Type C)

This is the most common business visa for Indian citizens visiting Greece for short-term business activities.

Duration: Up to 90 days within 180 days
Entry Types:

• Single Entry: One entry into the Schengen area
• Double Entry: Two entries into the Schengen area
• Multiple Entry: Unlimited entries during validity period

Visa Fee: €80 (approximately ₹7,200)
Processing Time: 15 working days (can extend to 45 days)

2. Long-Stay Business Visa (Type D)

For business activities exceeding 90 days, such as long-term projects, establishing a business, or extended assignments.

Duration: 90 days to 365 days
Purpose: Long-term business projects, company establishment, extended assignments
Requirements: Additional documentation including business plan, company registration, financial statements
Processing Time: 30-60 days

Note: This guide primarily focuses on the short-stay Type C business visa, which is most commonly required by Indian business travelers.

Proper documentation is critical for visa approval. Missing or incorrect documents are the primary reason for visa rejections. Here's a comprehensive checklist of all required documents for Indian citizens applying for a Greece business visa:

1. Visa Application Form

• Fully completed and signed Greece Schengen visa application form
• Must be filled online through the official GVCW (Global Visa Center World) portal
• Print the completed form and sign in blue ink matching your passport signature
• Ensure all fields are accurately filled with no blank spaces

Pro Tip: Double-check all dates, passport numbers, and personal information before submission. Even minor errors can lead to delays or rejection.

2. Passport Requirements

Original Passport:

• Valid for at least 3 months beyond your intended departure from the Schengen area
• Issued within the last 10 years
• Must contain at least 2 blank visa pages (consecutive pages preferred)
• In good physical condition (no tears, water damage, or significant wear)

Photocopies:

• 2 clear photocopies of the passport bio-data page
• 1 photocopy of all pages containing previous visas and stamps
• If you have a previous passport with Schengen visas, include photocopies of those pages

Important: If your passport is expiring within 6 months, consider renewing it before applying to avoid complications.

3. Passport-Size Photographs

• 2 recent identical color photographs
• Dimensions: 5 cm × 5 cm (as per Schengen specifications)
• White background, matte or semi-matte finish
• Taken within the last 3 months
• Face must occupy 70-80% of the photograph
• Neutral facial expression, mouth closed
• No glasses, hats, or head coverings (unless for religious reasons)
• High-quality print (no pixelation or blurriness)

Common Mistakes to Avoid:

• Using old photographs (older than 3 months)
• Incorrect dimensions or background color
• Wearing glasses or accessories
• Poor lighting or shadows on face

4. Travel Insurance

Mandatory Schengen Travel Insurance covering:

• Minimum coverage: €30,000 (approximately ₹27 lakhs)
• Valid for the entire Schengen area (all 27 countries)
• Coverage period: Must cover your entire stay plus a few extra days
• Must include: Medical emergencies, hospitalization, repatriation, emergency evacuation

Recommended Insurance Providers in India:

• ICICI Lombard Schengen Travel Insurance
• Bajaj Allianz Schengen Travel Insurance
• HDFC ERGO Schengen Travel Insurance
• Tata AIG Schengen Travel Insurance
• Reliance General Schengen Travel Insurance

Cost: Typically ₹500-₹1,500 for 15-30 days coverage

Pro Tip: Purchase insurance from reputable providers recognized by Schengen authorities. Ensure the policy clearly states "Valid for Schengen Countries."

5. Flight Reservation

• Round-trip flight booking or detailed flight itinerary
• Must show entry into Greece and exit from the Schengen area
• Should match your visa application dates
• Booking confirmation with your name, flight numbers, dates, and destinations

Important: Do NOT purchase non-refundable tickets before visa approval. Use:

• Dummy flight reservations (available from visa service providers)
• Refundable flight bookings
• Flight itinerary from travel agents

Cost of Dummy Booking: ₹500-₹1,000 (valid for 2-4 weeks)

6. Accommodation Proof

You must provide evidence of where you'll stay during your business trip:

Option A: Hotel Reservation

• Confirmed hotel booking for your entire stay
• Must include: Hotel name, address, booking dates, confirmation number
• Should be refundable or flexible booking until visa approval

Option B: Invitation Letter with Accommodation

• If your Greek business partner is providing accommodation
• Letter must state they will accommodate you at their address
• Include host's full address, contact details, and relationship

Option C: Multiple Accommodations

• If traveling to multiple cities, provide bookings for each location
• Ensure dates are consecutive with no gaps

Recommended Booking Platforms:

• Booking.com (offers free cancellation options)
• Hotels.com
• Agoda
• Direct hotel bookings with flexible cancellation

7. Invitation Letter from Greek Company

This is the most critical document for a business visa application.

The invitation letter must include:

1. Company Details:
• Full legal name of the Greek company
• Complete business address
• Company registration number (GEMI number)
• Tax identification number (AFM)
• Contact details (phone, email, website)
2. Applicant Details:
• Your full name (as per passport)
• Passport number
• Date of birth
• Nationality
• Current position/designation
3. Purpose of Visit:
• Clear explanation of business purpose
• Specific activities planned (meetings, negotiations, site visits)
• Names and positions of people you'll meet
4. Visit Details:
• Exact dates of visit (arrival and departure)
• Duration of stay
• Cities/locations to be visited in Greece
5. Financial Responsibility:
• Statement of who bears the expenses (company or applicant)
• If company is sponsoring: "All expenses including accommodation, meals, and local transportation will be borne by [Company Name]"
6. Accommodation Details:
• Where you will stay (hotel name or company address)
• Complete address with contact information
7. Signatory Details:
• Must be signed by an authorized company representative
• Include signatory's name, designation, and contact details
• Company stamp/seal is mandatory

Format: Printed on company letterhead with official logo and contact information

Pro Tip: Request the invitation letter well in advance (at least 3-4 weeks before your application) to allow time for corrections if needed.

8. Cover Letter from Applicant

A personal cover letter explaining your business trip in your own words.

What to Include:

1. Personal Introduction:
• Your full name, passport number, date of birth
• Current occupation and employer details
• Purpose of writing the letter
2. Business Trip Details:
• Purpose of visit to Greece
• Business activities planned
• Companies/organizations you'll meet
• Expected outcomes of the trip
3. Travel Itinerary:
• Detailed day-by-day plan (if possible)
• Cities you'll visit
• Duration of stay in each location
4. Financial Means:
• How you'll finance the trip
• Your monthly income and savings
• Statement of financial stability
5. Intent to Return:
• Strong ties to India (family, property, business, employment)
• Reasons why you will return to India
• Ongoing commitments in India
6. Previous Travel History:
• Mention previous Schengen or international travel (if any)
• Compliance with previous visa conditions

Format:

• Typed on plain paper or personal letterhead
• Addressed to: "The Visa Officer, Embassy of Greece, New Delhi"
• Signed and dated
• Length: 1-2 pages maximum

Sample Opening: "I, [Your Name], holder of Indian Passport No. [Number], am writing to apply for a Greece Business Visa to attend business meetings with [Company Name] in Athens from [Date] to [Date]. The purpose of my visit is to discuss potential business collaboration and explore partnership opportunities..."

9. Employment Documents

For Salaried Employees:

1. Employment Letter/NOC (No Objection Certificate):
• On company letterhead with official stamp
• States your designation, employment duration, salary
• Confirms leave approval for travel dates
• Guarantees your position upon return
• Signed by HR manager or authorized signatory
2. Recent Salary Slips:
• Last 3-6 months' salary slips
• Should show consistent income
• Must include company name, your name, designation, salary breakdown
3. Employment Contract:
• Copy of your current employment contract (if available)
• Shows job stability and commitment

For Self-Employed/Business Owners:

1. Business Registration Documents:
• Company registration certificate
• GST registration certificate
• Shop and Establishment license
• Partnership deed (if applicable)
2. Business Bank Statements:
• Last 6 months' business account statements
• Should show regular business transactions
• Healthy closing balance
3. Income Tax Returns (ITR):
• Last 2-3 years' ITR with acknowledgment
• Form 16 or tax computation
• Proof of tax payment
4. Business Profile:
• Company profile or brochure
• Details of business activities
• Client list or major projects (if relevant)

For Retired Individuals:

1. Pension Statements:
• Last 6 months' pension slips
• Pension passbook or bank statements showing pension credit
2. Retirement Documents:
• Retirement letter or certificate
• Proof of pension scheme enrollment

10. Financial Documents

Proof of sufficient financial means is crucial to demonstrate you can support yourself during the trip.

Required Financial Documents:

1. Personal Bank Statements:
• Last 6 months' bank statements (original, stamped by bank)
• Should show regular transactions (not just lump sum deposits)
• Recommended minimum balance: ₹50,000-₹1,00,000 per person
• Higher balance increases approval chances
• Must be from a savings or current account
2. Income Tax Returns (ITR):
• Last 2-3 years' ITR with acknowledgment receipt
• Form 16 (for salaried individuals)
• Computation of income and tax paid
3. Fixed Deposits/Investments:
• FD certificates, mutual fund statements
• Property documents (if applicable)
• Shows additional financial stability
4. Sponsorship Documents (if applicable):
• If Greek company is sponsoring: Sponsorship letter stating they'll cover all expenses
• If family member is sponsoring: Their bank statements, ITR, and sponsorship affidavit

Financial Red Flags to Avoid:

• Sudden large deposits just before application
• Insufficient balance or irregular transactions
• Borrowing money temporarily to show balance
• Inconsistent income sources

Pro Tip: Maintain a healthy bank balance for at least 3-6 months before applying. Regular salary credits and consistent transactions demonstrate financial stability.

11. Additional Supporting Documents

To Strengthen Your Application:

1. Previous Passport (if applicable):
• If you have a previous passport with Schengen or international visas
• Shows positive travel history and compliance
2. Property Documents:
• Property ownership papers (house, land, commercial property)
• Demonstrates strong ties to India
3. Family Ties Documents:
• Marriage certificate
• Children's birth certificates
• Shows family commitments in India
4. Business Cards:
• Your professional business card
• Business cards of Greek contacts (if available)
5. Conference/Event Registration:
• If attending a conference or trade fair
• Registration confirmation, event brochure, invitation
6. Previous Business Correspondence:
• Emails or letters exchanged with Greek company
• Shows genuine business relationship
7. Company Profile:
• Your company's profile or brochure
• Demonstrates legitimacy of your business

Document Submission Checklist Summary

Before your appointment, ensure you have:

✅ Completed and signed visa application form
✅ Original passport + 2 photocopies
✅ 2 recent passport-size photographs
✅ Travel insurance certificate (€30,000 coverage)
✅ Round-trip flight reservation
✅ Hotel booking or accommodation proof
✅ Invitation letter from Greek company
✅ Personal cover letter
✅ Employment letter/NOC
✅ Last 3-6 months' salary slips
✅ Last 6 months' bank statements (original, stamped)
✅ Last 2-3 years' ITR with acknowledgment
✅ Business registration documents (if self-employed)
✅ Previous passport with visas (if applicable)
✅ Visa fee payment receipt

Important: Carry both original documents and photocopies. The visa officer may retain photocopies and return originals after verification.

Applying for a Greece business visa from India involves several steps. Follow this detailed process to ensure a smooth application:

Step 1: Determine Your Visa Type and Eligibility

• Confirm you need a short-stay business visa (Type C)
• Verify your travel dates fall within the 90-day limit
• Ensure your passport meets validity requirements
• Check if you have all necessary documents

Timeline: 1-2 days

Step 2: Obtain Invitation Letter from Greek Company

• Contact your Greek business partner/host company
• Request an official invitation letter on company letterhead
• Verify the letter includes all required information
• Request company registration and tax documents

Timeline: 1-2 weeks (allow extra time for international correspondence)

Pro Tip: Provide your Greek contact with a template or checklist of required information to avoid back-and-forth corrections.

Step 3: Gather All Required Documents

• Collect all documents from the checklist above
• Obtain bank statements (request stamped originals from bank)
• Get employment letter/NOC from your employer
• Purchase travel insurance
• Make flight and hotel reservations

Timeline: 1-2 weeks

Important: Start this process early. Some documents (like bank statements, ITR) may take time to obtain.

Step 4: Complete Online Visa Application

Official Portal: https://in-gr.gvcworld.eu/en

1. Create Account:
• Visit the official GVCW website
• Click "Apply Online" or "Online Visa Application"
• Create a new account with email and password
• Verify your email address
2. Fill Application Form:
• Select "Business" as purpose of travel
• Fill all mandatory fields accurately
• Provide details about your trip, accommodation, employment
• Enter information about your Greek host company
• Double-check all information before submission
3. Upload Documents (if required):
• Some fields may require document uploads
• Ensure files are in correct format (PDF, JPG)
• File size should be within limits
4. Submit Application:
• Review all information carefully
• Submit the application electronically
• Print the completed application form
• Sign the printed form in blue ink

Timeline: 1-2 hours

Important Notes:

• Application must be submitted at least 15 working days before travel
• You can apply up to 6 months in advance
• Save your application reference number for tracking

Step 5: Pay Visa Fee

Visa Fee Structure (2025):

Additional Optional Services:

• Courier service for passport return: ₹700
• SMS updates: ₹150
• Premium lounge service: ₹1,500
• Photo service: ₹200

Payment Methods:

• Cash (at VFS center)
• Demand Draft
• Credit/Debit Card
• Online payment (if available)

Important: Visa fees are non-refundable, even if your application is rejected.

Step 6: Schedule Appointment at Visa Application Center

Greece Visa Application Centers (GVCW) in India:

1. New Delhi
• Address: 2nd Floor, Jeevan Tara Building, 5, Parliament Street, New Delhi - 110001
• Phone: +91 22 6786 6011
• Email: info.ingr@gvc24assist.eu
2. Mumbai
• Address: 247 Park, LBS Marg, Vikhroli West, Mumbai - 400083
• Phone: +91 22 6786 6011
3. Bangalore
• Address: 4th Floor, Raheja Towers, MG Road, Bangalore - 560001
• Phone: +91 22 6786 6011
4. Chennai
• Address: 2nd Floor, Shafee Mohammed Building, 43 Whites Road, Chennai - 600014
• Phone: +91 22 6786 6011
5. Kolkata
• Address: 2nd Floor, 8 Middleton Street, Kolkata - 700071
• Phone: +91 22 6786 6011
6. Hyderabad
• Address: 6-3-1090/1/1, 2nd Floor, Rajbhavan Road, Somajiguda, Hyderabad - 500082
• Phone: +91 22 6786 6011
7. Ahmedabad
• Address: 3rd Floor, Devpath Building, Off CG Road, Ahmedabad - 380009
• Phone: +91 22 6786 6011
8. Pune
• Address: 2nd Floor, Sai Radhe Building, Bund Garden Road, Pune - 411001
• Phone: +91 22 6786 6011
9. Kochi
• Address: 2nd Floor, Chirag Centre, Kaloor, Kochi - 682017
• Phone: +91 22 6786 6011
10. Chandigarh
• Address: SCO 2-3, 2nd Floor, Sector 8C, Chandigarh - 160009
• Phone: +91 22 6786 6011

How to Schedule Appointment:

1. Visit the GVCW website: https://in-gr.gvcworld.eu/en
2. Click "Schedule an Appointment"
3. Select your nearest visa application center
4. Choose available date and time slot
5. Receive appointment confirmation via email
6. Print appointment letter

Timeline: Book appointment 2-4 weeks in advance (earlier during peak season)

Peak Season: May-September (summer travel season) - appointments fill quickly

Pro Tip: Apply for your appointment as soon as you have your documents ready. Appointment slots can be limited, especially in major cities.

Step 7: Attend Visa Appointment

What to Bring:

• Printed appointment confirmation letter
• Completed and signed visa application form
• All original documents + photocopies
• Passport and previous passports
• Visa fee payment (if not paid online)

At the Appointment:

1. Arrival:
• Arrive 15 minutes before your scheduled time
• Security check at entrance
• Token number will be issued
2. Document Verification:
• Submit all documents at the counter
• Officer will verify completeness
• May ask clarifying questions about your trip
• Photocopies will be retained; originals returned
3. Biometric Data Collection:
• Digital photograph will be taken
• Fingerprints (all 10 fingers) will be scanned
• Biometrics are valid for 5 years for subsequent Schengen applications
4. Fee Payment:
• Pay visa fee and service charges (if not paid online)
• Collect payment receipt
5. Acknowledgment:
• Receive acknowledgment receipt with application reference number
• This number is used for tracking your application

Duration: 30-60 minutes (depending on crowd)

Important Notes:

• Mobile phones and electronic devices are not allowed inside (lockers available)
• Dress formally or business casual
• Be polite and professional with visa officers
• Answer questions honestly and confidently

Common Questions Asked:

• Purpose of your business trip?
• How long have you been working with this Greek company?
• Who is paying for your trip?
• What is your monthly income?
• Have you traveled to Schengen countries before?
• When will you return to India?
• What are your ties to India?

Step 8: Interview at Greek Embassy (If Required)

In some cases, you may be called for a personal interview at the Greek Embassy in New Delhi.

Who May Be Called:

• First-time Schengen visa applicants
• Applicants with insufficient documentation
• Cases requiring additional verification
• Random selection for interview

If Called for Interview:

1. Notification:
• You'll receive an email or phone call
• Interview date and time will be specified
• Usually within 1-2 weeks of application submission
2. Preparation:
• Review your application and documents
• Prepare to explain your business trip in detail
• Bring all original documents
• Dress formally
3. Interview Questions:
• Detailed questions about your business purpose
• Your relationship with the Greek company
• Your financial situation and employment
• Your travel history
• Your ties to India
4. Tips for Interview:
• Be honest and consistent with your application
• Speak clearly and confidently
• Provide direct answers without over-explaining
• Maintain eye contact and professional demeanor
• Bring any additional supporting documents

Duration: 15-30 minutes

Important: Not all applicants are called for interviews. If you're not called, it doesn't indicate approval or rejection.

Step 9: Track Your Application

Tracking Methods:

1. Online Tracking:
• Visit: https://in-gr.gvcworld.eu/en
• Click "Track Your Application"
• Enter application reference number and passport number
• View current status
2. Email Updates:
• If you opted for SMS/email service
• Receive updates on application progress
3. Phone Inquiry:
• Call GVCW helpline: +91 22 6786 6011
• Provide reference number for status update

Application Status Stages:

• Application Submitted: Documents received at VAC
• Application Forwarded: Sent to Greek Embassy for processing
• Under Process: Embassy is reviewing your application
• Decision Made: Visa approved or rejected
• Ready for Collection: Passport available for pickup

Timeline: Check status after 10-15 days of submission

Step 10: Collect Your Passport

Collection Process:

1. Notification:
• Email/SMS notification when passport is ready
• Usually 15-20 working days after submission
2. Collection Options:
   Option A: Personal Collection
• Visit the same VAC where you submitted
• Bring original acknowledgment receipt
• Bring valid photo ID
• Collection timings: Usually 3:00 PM - 5:00 PM (check VAC timings)
3. Option B: Authorized Representative
• Send someone with authorization letter
• Representative must bring:
• Original authorization letter (signed by you)
• Your acknowledgment receipt
• Their valid photo ID
• Photocopy of your ID
4. Option C: Courier Service
• If you opted for courier service (₹700)
• Passport will be delivered to your address
• Requires signature on delivery
• Tracking number provided
5. Verify Visa Details:
• Check visa sticker carefully
• Verify: Name, passport number, validity dates, number of entries
• Report any errors immediately

Important: Passports are typically held for 3 months at VAC. If not collected, they're returned to the embassy.

Step 11: Pre-Travel Preparation

After Receiving Your Visa:

1. Verify Visa Details:
• Visa type (C - Business)
• Validity dates (from-to dates)
• Duration of stay (number of days)
• Number of entries (single/multiple)
• Schengen states valid for (should say "Schengen States")
2. Make Final Travel Arrangements:
• Book confirmed flight tickets
• Confirm hotel reservations
• Arrange travel insurance (if not already done)
• Inform your Greek business contacts of arrival
3. Prepare Travel Documents:
• Passport with visa
• Travel insurance certificate
• Flight tickets (print and digital)
• Hotel confirmations
• Invitation letter from Greek company
• Business documents
• Emergency contact information
4. Register with Indian Embassy:
• Register at Indian Embassy in Greece for consular services
• Website: https://www.indiaingreece.gov.in/
5. Currency and Finances:
• Exchange some Euros for initial expenses
• Inform your bank about international travel
• Carry international credit/debit cards
• Keep emergency cash
6. Health Preparations:
• Check if any vaccinations are required
• Carry prescription medications with doctor's note
• Keep travel insurance details handy

Pro Tip: Make photocopies and digital scans of all important documents (passport, visa, insurance, tickets). Store them separately and email them to yourself for emergency access.

• Detailed Fee Structure (2025)

  1. Schengen Visa Fee (Consular Fee):

  Applicant Category	Visa Fee (EUR)	Visa Fee (INR Approx.)
  Adults (12+ years)	€80	₹7,200
  Children (6-12 years)	€40	₹3,600
  Children (under 6 years)	Free	Free

  2. VFS Service Fee (Mandatory):

  Service	Fee (INR)
  Standard Service Fee	₹2,730
  (includes 18% GST)

  3. Optional Services:

  Service	Fee (INR)
  Courier Return of Passport	₹700
  SMS Updates	₹150
  Premium Lounge	₹1,500
  Photo Service	₹200
  Photocopy Service	₹50 per page
  Form Filling Assistance	₹1,000

  Total Estimated Cost:

  • Adult Applicant: ₹9,930 (visa fee + service fee)
  • With Courier: ₹10,630
  • With All Optional Services: ₹12,530

  Additional Costs to Consider:

  • Travel Insurance: ₹500-₹1,500
  • Flight Reservation (dummy booking): ₹500-₹1,000
  • Hotel Reservation: Variable
  • Document Preparation (notary, translations): ₹500-₹2,000
  • Travel to VAC: Variable

  Total Budget: ₹15,000-₹20,000 per applicant

  Processing Time

  Standard Processing:

  • Normal Cases: 15 working days (approximately 3 weeks)
  • Complex Cases: Up to 45 calendar days (approximately 6-7 weeks)
  • Additional Time for Non-Delhi Applicants: Add 5 extra days

  Factors Affecting Processing Time:

  1. Application Volume:
  • Peak season (May-September): Longer processing
  • Off-season (October-April): Faster processing
  2. Completeness of Documents:
  • Complete applications: Standard 15 days
  • Incomplete applications: Delays for additional documents
  3. Verification Requirements:
  • First-time applicants: May take longer
  • Applicants with previous Schengen visas: Usually faster
  4. Consultation with Other Schengen Countries:
  • If you've applied for visas in other Schengen countries
  • May require inter-country verification (extends to 45 days)
  5. Interview Requirement:
  • If called for interview: Add 1-2 weeks
  6. Location of Application:
  • New Delhi VAC: Fastest (direct to embassy)
  • Other cities: Add 5 days for document transfer

  Processing Timeline Breakdown:

  Stage	Duration
  Document submission at VAC	Day 0
  Transfer to Greek Embassy (if outside Delhi)	1-2 days
  Initial document verification	2-3 days
  Detailed review and background checks	7-10 days
  Decision making	1-2 days
  Visa sticker printing and passport return	1-2 days
  Transfer back to VAC	1-2 days
  Total	15-20 working days

  When to Apply

  Recommended Timeline:

  • Earliest: 6 months before travel (9 months for seafarers)
  • Latest: 15 working days before travel (not recommended)
  • Ideal: 4-6 weeks before travel

  Application Timeline Planning:

  Your Travel Date	Recommended Application Date
  January-March	November-December (previous year)
  April-June	February-March
  July-September	May-June
  October-December	August-September

  Important Notes:

  1. Minimum Advance: Applications submitted less than 15 days before travel will be rejected
  2. Peak Season: Apply 6-8 weeks in advance during summer months
  3. Business Urgency: If urgent, mention in cover letter (doesn't guarantee faster processing)
  4. No Express Processing: Greece does not offer expedited visa processing for business visas

  Visa Validity and Duration of Stay

  Understanding Your Visa:

  1. Validity Period:
  • The dates between which you can enter the Schengen area
  • Example: Valid from 01/06/2025 to 30/08/2025
  2. Duration of Stay:
  • Maximum number of days you can stay
  • Usually matches your requested stay (up to 90 days)
  • Example: "Duration of stay: 30 days"
  3. Number of Entries:
  • Single entry: One entry only
  • Double entry: Two entries allowed
  • Multiple entry: Unlimited entries during validity

  Important Rules:

  • 90/180 Rule: Maximum 90 days within any 180-day period
  • Overstay Penalties: Serious consequences including bans
  • Entry/Exit: Must enter and exit within validity dates
  • First Entry: Must be made to Greece (or country that issued visa)

  Example Scenario:

  • Visa validity: 01/06/2025 to 30/08/2025
  • Duration of stay: 30 days
  • Number of entries: Multiple

  What this means:

  • You can enter the Schengen area anytime between June 1 and August 30
  • You can stay for a maximum of 30 days total
  • You can enter and exit multiple times
  • Your 30 days can be split across multiple trips
  • All stays must be within the June 1 - August 30 window

• Understanding why visas get rejected helps you avoid common pitfalls. Here are the most frequent reasons for rejection and how to prevent them:

  1. Insufficient Financial Proof

  Why It's Rejected:

  • Bank balance too low to support the trip
  • Sudden large deposits just before application
  • Irregular income or transactions
  • No proof of stable income source

  How to Avoid:

  • Maintain minimum ₹50,000-₹1,00,000 balance for 6 months
  • Show regular salary credits or business income
  • Provide consistent 6-month bank statements
  • Include additional financial documents (FDs, investments)

  Red Flags:

  • ❌ Borrowing money temporarily to show balance
  • ❌ Large cash deposits without explanation
  • ❌ Inconsistent income patterns
  • ❌ Insufficient funds for trip duration

  2. Incomplete or Incorrect Documentation

  Why It's Rejected:

  • Missing mandatory documents
  • Photocopies instead of originals (where required)
  • Expired documents (passport, insurance)
  • Unsigned application form
  • Incorrect or mismatched information

  How to Avoid:

  • Use the complete checklist provided in this guide
  • Double-check all documents before submission
  • Ensure all documents are current and valid
  • Verify information matches across all documents
  • Sign all required forms and letters

  Common Mistakes:

  • ❌ Forgetting to sign the application form
  • ❌ Providing bank statements without bank stamp
  • ❌ Missing invitation letter from Greek company
  • ❌ Insufficient passport validity
  • ❌ Wrong photograph specifications

  3. Weak or Suspicious Invitation Letter

  Why It's Rejected:

  • Generic or vague invitation letter
  • Missing company registration details
  • Unclear business purpose
  • Suspicious or unverifiable company information
  • Dates don't match application

  How to Avoid:

  • Ensure invitation letter includes all required details
  • Verify Greek company is legitimate and registered
  • Request company registration and tax documents
  • Ensure dates are consistent across all documents
  • Get letter on official company letterhead with stamp

  Red Flags:

  • ❌ Invitation from newly registered company (less than 6 months)
  • ❌ Company address is residential
  • ❌ No verifiable online presence
  • ❌ Vague business purpose
  • ❌ Invitation from individual instead of company

  4. Lack of Strong Ties to India

  Why It's Rejected:

  • No proof of employment or business in India
  • No family ties or dependents
  • No property ownership
  • Weak reasons to return to India
  • Previous overstays or visa violations

  How to Avoid:

  • Provide strong employment proof (NOC, contract)
  • Include family documents (marriage certificate, children's birth certificates)
  • Submit property ownership documents
  • Show ongoing business commitments
  • Demonstrate social and economic ties to India

  Strong Ties Include:

  • ✅ Stable employment with good salary
  • ✅ Ownership of property or business
  • ✅ Family members (spouse, children, parents) in India
  • ✅ Ongoing projects or commitments
  • ✅ Educational enrollment (if student)

  5. Unclear or Inconsistent Travel Purpose

  Why It's Rejected:

  • Business purpose not clearly explained
  • Inconsistencies between documents
  • Mismatch between stated purpose and supporting documents
  • Suspicious or unclear business relationship

  How to Avoid:

  • Clearly explain business purpose in cover letter
  • Ensure all documents support the stated purpose
  • Provide evidence of business relationship (emails, contracts)
  • Be consistent in all documents and interviews
  • Include relevant business documents

  Consistency Check:

  • Cover letter matches invitation letter
  • Flight dates match visa application dates
  • Hotel booking matches travel dates
  • Business purpose aligns with your profession

  6. Previous Visa Violations or Overstays

  Why It's Rejected:

  • Previous overstay in Schengen area
  • Visa violations in any country
  • Deportation history
  • False information in previous applications
  • Banned from Schengen area

  How to Avoid:

  • Always comply with visa conditions
  • Never overstay your visa
  • Provide accurate information in all applications
  • If you have previous violations, address them honestly
  • Wait for ban period to expire before reapplying

  Important: Visa violations are recorded in the Schengen Information System (SIS) and shared across all Schengen countries.

  7. Insufficient Travel Insurance

  Why It's Rejected:

  • Coverage less than €30,000
  • Insurance not valid for all Schengen countries
  • Coverage period doesn't match travel dates
  • Insurance from non-recognized provider

  How to Avoid:

  • Purchase insurance with minimum €30,000 coverage
  • Ensure it's valid for all Schengen countries
  • Coverage should extend beyond your travel dates
  • Use recognized insurance providers
  • Get insurance certificate in English

  8. Suspicious Travel History

  Why It's Rejected:

  • Multiple visa applications to different Schengen countries
  • Frequent short-term business trips (visa shopping)
  • Pattern of maximum stay usage
  • Unexplained gaps in travel history

  How to Avoid:

  • Apply to the country you'll spend most time in
  • Maintain genuine business relationships
  • Don't apply to multiple Schengen countries simultaneously
  • Provide clear explanation for frequent travel

  9. Inadequate Accommodation Proof

  Why It's Rejected:

  • No hotel booking or accommodation proof
  • Booking doesn't cover entire stay
  • Suspicious or fake hotel reservations
  • Accommodation doesn't match stated itinerary

  How to Avoid:

  • Provide confirmed hotel bookings for entire stay
  • Use reputable booking platforms
  • Ensure booking confirmation includes all details
  • If staying with host, get proper invitation with address

  10. Poor Interview Performance (If Called)

  Why It's Rejected:

  • Inconsistent answers
  • Inability to explain business purpose
  • Nervous or suspicious behavior
  • Contradicting written application
  • Lack of knowledge about Greek company

  How to Avoid:

  • Prepare thoroughly for potential interview
  • Review your application and documents
  • Be honest and confident
  • Provide clear, direct answers
  • Know details about your business trip

  What to Do If Your Visa Is Rejected

  Immediate Steps:

  1. Understand the Reason:
  • Rejection letter will state the reason
  • Common codes: Article 32(1)(a) to (f) of Visa Code
  • Understand what went wrong
  2. Review Your Application:
  • Identify the weakness or missing element
  • Gather additional supporting documents
  • Address the specific rejection reason
  3. Appeal Process:
  • You have the right to appeal
  • Appeal must be filed within 60 days
  • Submit appeal to Greek Embassy with additional evidence
  • Appeal fee may apply
  4. Reapplication:
  • If appeal is not feasible, reapply
  • Address all issues from previous rejection
  • Provide stronger documentation
  • Wait for appropriate time before reapplying

  Important: Visa fees are non-refundable even if rejected. However, you can reapply with corrected documents.

• Based on successful applications and visa officer insights, here are proven tips to maximize your approval chances:

  1. Start Early and Plan Ahead

  • Begin the process at least 6-8 weeks before travel
  • Gather documents systematically
  • Don't rush the application
  • Allow buffer time for unexpected delays

  Why It Matters: Rushed applications often have errors or missing documents, leading to rejection or delays.

  2. Be Honest and Consistent

  • Provide truthful information in all documents
  • Ensure consistency across application, cover letter, and invitation
  • Don't exaggerate or fabricate information
  • If asked questions, answer honestly

  Why It Matters: Inconsistencies raise red flags and can lead to immediate rejection. Visa officers are trained to spot discrepancies.

  3. Demonstrate Strong Financial Stability

  • Maintain healthy bank balance for 6+ months
  • Show regular income (salary or business)
  • Include additional financial proof (FDs, investments, property)
  • Avoid sudden large deposits

  Pro Tip: If your balance is low, include a sponsorship letter from your company or Greek host stating they'll cover expenses.

  4. Establish Genuine Business Relationship

  • Provide evidence of ongoing business relationship
  • Include previous correspondence (emails, contracts)
  • Show business cards, meeting minutes, or agreements
  • Demonstrate mutual business benefit

  Why It Matters: Visa officers need to see a legitimate business purpose, not just a disguised tourist trip.

  5. Prove Strong Ties to India

  • Emphasize your employment, business, or family commitments
  • Include property documents
  • Show ongoing projects or responsibilities
  • Demonstrate you have compelling reasons to return

  Strong Ties Examples:

  • Stable job with good salary
  • Own business with employees
  • Family dependents (spouse, children, elderly parents)
  • Property ownership
  • Educational enrollment

  6. Get a Comprehensive Invitation Letter

  • Request detailed invitation from Greek company
  • Include company registration and tax documents
  • Ensure letter is on official letterhead with stamp
  • Verify all dates and details are correct

  Pro Tip: Provide your Greek contact with a template or checklist to ensure nothing is missed.

  7. Prepare a Strong Cover Letter

  • Write a clear, concise cover letter (1-2 pages)
  • Explain your business purpose in detail
  • Highlight your qualifications and experience
  • Emphasize your intent to return to India
  • Mention previous international travel (if any)

  Cover Letter Structure:

  1. Introduction and purpose
  2. Business trip details
  3. Financial means
  4. Strong ties to India
  5. Previous travel history
  6. Conclusion and request

  8. Organize Documents Professionally

  • Arrange documents in the order of the checklist
  • Use paper clips (not staples) to group related documents
  • Label sections with sticky notes
  • Include a cover page with document index
  • Keep documents neat and legible

  Why It Matters: Well-organized applications are processed faster and create a positive impression.

  9. Double-Check Everything

  • Review application form for errors
  • Verify all dates are consistent
  • Check passport validity and blank pages
  • Ensure all documents are signed where required
  • Confirm photograph specifications

  Common Errors to Avoid:

  • Spelling mistakes in names
  • Wrong dates or passport numbers
  • Unsigned forms
  • Missing signatures on letters
  • Incorrect photograph size

  10. Dress Professionally for Appointment

  • Wear business or business-casual attire
  • Maintain professional appearance
  • Be polite and respectful to staff
  • Arrive on time (15 minutes early)

  Why It Matters: First impressions matter. Professional appearance demonstrates seriousness about your business trip.

  11. Be Prepared for Interview (If Called)

  • Review your application thoroughly
  • Prepare to explain your business purpose clearly
  • Know details about the Greek company
  • Practice answering common questions
  • Bring all original documents

  Common Interview Questions:

  • What is the purpose of your trip?
  • How long have you known the Greek company?
  • Who is paying for your trip?
  • What is your monthly income?
  • Why will you return to India?
  • Have you traveled abroad before?

  12. Show Previous Travel History

  • If you have previous Schengen visas, highlight them
  • Include stamps from other countries
  • Demonstrate you've complied with previous visa conditions
  • Show you're a responsible traveler

  Why It Matters: Positive travel history significantly increases approval chances.

  13. Get Travel Insurance from Reputable Provider

  • Use well-known insurance companies
  • Ensure policy clearly states "Valid for Schengen Countries"
  • Get coverage slightly beyond your travel dates
  • Keep insurance certificate in English

  Recommended Providers:

  • ICICI Lombard
  • Bajaj Allianz
  • HDFC ERGO
  • Tata AIG

  14. Maintain Realistic Travel Plans

  • Don't request maximum 90 days if your business only needs 10 days
  • Match your requested stay to your business purpose
  • Provide realistic itinerary
  • Don't appear to be "visa shopping"

  Why It Matters: Unrealistic requests raise suspicion about your true intentions.

  15. Follow Up Appropriately

  • Track your application online
  • Don't call repeatedly for status updates
  • Wait for the standard processing time
  • Only follow up if processing exceeds 20 days

  Important: Excessive follow-ups can be counterproductive and won't speed up processing.

  16. Consider Professional Assistance (If Needed)

  If you're unsure about the process or have a complex case, consider:

  • Visa consultancy services
  • Immigration lawyers
  • Travel agencies specializing in visa services

  When to Seek Help:

  • First-time applicant with no travel history
  • Previous visa rejection
  • Complex business arrangements
  • Tight timeline
  • Language barriers

  Cost: ₹5,000-₹15,000 for professional assistance

  17. Register with Indian Embassy in Greece

  After visa approval:

  • Register at Indian Embassy in Athens
  • Provides consular assistance if needed
  • Helps in emergencies
  • Free service

  Website: https://www.indiaingreece.gov.in/

  18. Keep Digital and Physical Copies

  • Scan all documents and save digitally
  • Email copies to yourself
  • Keep photocopies separate from originals
  • Store in cloud storage for emergency access

  Why It Matters: In case of lost documents during travel, you have backup copies.

  19. Understand Visa Conditions

  • Know your visa validity dates
  • Understand duration of stay
  • Be aware of entry/exit rules
  • Don't overstay even by one day

  Important: Overstaying can result in:

  • Fines and penalties
  • Deportation
  • Ban from Schengen area (1-5 years)
  • Difficulty getting future visas

  20. Maintain Communication with Greek Host

  • Stay in touch with your Greek business contact
  • Confirm meeting dates and arrangements
  • Get updated invitation if plans change
  • Keep all correspondence for reference

  Pro Tip: If your travel dates change after visa approval, you may need to reapply. Plan carefully to avoid this.

• Obtaining a Greece business visa as an Indian citizen requires careful preparation, complete documentation, and attention to detail. By following this comprehensive guide, you'll significantly increase your chances of approval and ensure a smooth application process.

  Key Takeaways:

  ✅ Start early: Begin the process 6-8 weeks before travel
  ✅ Complete documentation: Use the detailed checklist provided
  ✅ Strong financial proof: Maintain healthy bank balance for 6 months
  ✅ Genuine business purpose: Get comprehensive invitation letter
  ✅ Demonstrate ties to India: Show compelling reasons to return
  ✅ Be honest and consistent: Ensure all information matches across documents
  ✅ Professional presentation: Organize documents neatly and dress appropriately
  ✅ Follow up appropriately: Track application but don't harass officials

  Important Reminders:

  • Processing time: 15-20 working days (plan accordingly)
  • Visa fee: ₹9,930 (non-refundable)
  • Validity: Up to 90 days within 180-day period
  • Coverage: Valid for all 27 Schengen countries
  • No overstaying: Serious consequences including bans

  Need Help?

  If you're unsure about any aspect of the application or have a complex case, consider consulting:

  • Professional visa consultants
  • Immigration lawyers
  • Experienced travel agencies

  Official Resources:

  • Greek Embassy in India: https://www.mfa.gr/missionsabroad/en/india-en/
  • GVCW Visa Application Centers: https://in-gr.gvcworld.eu/en
  • Indian Embassy in Greece: https://www.indiaingreece.gov.in/

  Final Advice

  The Greece business visa process may seem complex, but with proper preparation and complete documentation, most applications are approved. Focus on demonstrating:

  • Genuine business purpose
  • Financial stability
  • Strong ties to India
  • Intent to return

  We wish you success with your Greece business visa application and a productive business trip to Greece!

Disclaimer: Visa regulations can change without notice. Always verify current requirements through official Greek government sources before applying. This guide is for informational purposes only and does not constitute legal advice.

Last Updated: December 2025

Content Accuracy: This comprehensive guide has been compiled based on extensive research of official government sources, verified travel information, and real experiences of Indian travellers who have successfully obtained Greece visas.

Expert Contributors: BTW Visas experts team with 15+ years of industry experience, with a 99% visa success rate, and have processed more than 4 lakh+ Visas.