Vietnam Business Visa for Indians Jan 2026 Updated: Complete Guide with Latest Requirements & Fees

Yes, absolutely. Indian citizens are not on Vietnam's visa exemption list and must obtain a valid visa to enter Vietnam for any purpose, including business activities. This requirement applies regardless of whether you hold a valid long-term visa from other countries (such as a US visa or Schengen visa). Vietnam maintains strict visa requirements for Indian passport holders, and entry without proper documentation will result in denial of entry at immigration checkpoints.

According to the official Vietnam Immigration Department and the Indian Embassy in Hanoi (as of December 2025), all Indian nationals require a valid visa before traveling to Vietnam. The visa requirement applies to all categories of travel: tourism, business, employment, family visits, or any other purpose.

Vietnam offers several visa categories for business travelers, each designed for specific purposes and durations. Understanding which visa type suits your needs is crucial for a smooth application process.

1. Business E-Visa (Electronic Visa)

The Business E-Visa is the fastest and most convenient option for short-term business visits. This is an electronic visa issued entirely online through the official Vietnam Immigration Department portal.

Key Features:

• Validity: Up to 90 days from the date of issue
• Entry Type: Single entry or multiple entries
• Processing Time: 3-7 business days
• Cost: USD 25 (single entry) or USD 50 (multiple entries)
• Application Method: Entirely online via evisa.gov.vn
• Approval Format: Digital document received via email
• Entry Points: Valid at 42 designated international border gates, including all major airports

Best For: Indian business professionals attending meetings, conferences, or short-term negotiations lasting less than 90 days.

2. Business Visa on Arrival (VOA)

The Visa on Arrival is a popular option that combines convenience with flexibility. You receive a pre-approved visa approval letter and complete the visa stamping process upon arrival at a Vietnamese airport.

Key Features:

• Validity: 1 month to 12 months (depending on your request)
• Entry Type: Single or multiple entries
• Processing Time: 2-5 working days for approval letter + stamping at airport
• Cost: USD 25-135 (government stamping fee) + USD 90-270 (service fee for approval letter)
• Application Method: Online through authorized agencies
• Approval Format: Physical approval letter sent via email (printed and presented at airport)
• Stamping Location: Any international airport in Vietnam

Best For: Indian business travelers who want flexibility in their travel dates and prefer to complete visa formalities upon arrival.

3. Business Visa at Embassy/Consulate (Sticker Visa)

The traditional sticker visa is issued directly by Vietnamese embassies and consulates. This method involves submitting physical documents and receiving a visa stamp in your passport.

Key Features:

• Validity: 1 month to 12 months (multiple entry)
• Entry Type: Single or multiple entries
• Processing Time: 3-7 working days (standard) or 1-4 days (expedited)
• Cost: INR 3,000-12,000 (approximately USD 36-145) depending on duration and entry type
• Application Method: In-person or by mail to Vietnamese embassy/consulate
• Approval Format: Physical visa stamp in passport
• Locations: Vietnamese Embassy in New Delhi or Consulates in Mumbai, Kolkata, Chennai, Bangalore

Best For: Indian business professionals who prefer traditional visa processing or need longer validity periods (6-12 months).

4. DN1 vs. DN2 Business Visas (Legal Classification)

Vietnamese business visas are legally classified into two categories:

DN1 Visa: Issued to foreign nationals working for a Vietnamese business or organization with legal personality. This visa is for employees or representatives of Vietnamese companies.

DN2 Visa: Issued to foreign nationals entering Vietnam to offer services, establish commercial presence, or engage in activities under international agreements. This visa is for business owners, consultants, and service providers.

Both DN1 and DN2 visas are typically issued for 3 months in practice, though they can be extended up to 12 months maximum under Vietnamese law (Law No. 47/2014/QH13).

Who Can Apply for a Vietnam Business Visa?

Indian nationals are eligible to apply for a Vietnam business visa if they meet the following conditions:

Basic Requirements:

• Hold a valid Indian passport with at least 6 months validity beyond your intended stay in Vietnam
• Have at least 2 blank visa pages in your passport (not including endorsement pages)
• Possess a valid reason for business travel to Vietnam
• Have sufficient financial means to support your stay
• Not fall under any prohibited entry categories as per Vietnamese law

Business-Specific Requirements:

• Have a Vietnamese company or organization willing to sponsor your visa application
• Provide documentation proving the business purpose of your visit
• Submit an invitation letter from your Vietnamese business partner or host company
• Provide a business letter from your Indian company (if applicable)

Prohibited Entry Categories: According to Article 21 of Vietnam's Law on Entry, Exit, Transit, and Residence of Foreigners, you cannot be granted a business visa if you:

• Have been convicted of serious crimes
• Are involved in activities threatening Vietnam's national security
• Have been deported from Vietnam previously
• Have violated Vietnamese immigration laws
• Are subject to international arrest warrants

Complete Checklist for Vietnam Business Visa Application

Preparing accurate and complete documentation is critical for visa approval. Missing or incorrect documents are the primary reason for visa rejections. Here's the comprehensive checklist organized by application method:

Required Documents (All Methods)

1. Valid Passport

• Original passport (not a photocopy)
• Must be valid for at least 6 months beyond your intended departure date from Vietnam
• Must have at least 2 blank visa pages (amendments and endorsement pages don't count)
• Passport should not be frayed, torn, or showing signs of damage
• Photocopy of the personal information page (first page with your photo and details)

2. Passport-Size Photographs

• 2-4 recent color photographs (depending on visa type)
• Size: 4cm x 6cm or 3cm x 4cm
• White background (no colored or patterned backgrounds)
• Direct frontal view (looking straight at camera)
• No sunglasses, hats, or head coverings
• Taken within the last 6 months
• Clear facial features visible
• Professional quality (not selfies or casual photos)

3. Completed Visa Application Form

• Form must be filled out completely and accurately
• All information must match your passport exactly
• Available online at evisa.gov.vn or from the Vietnamese embassy
• Must be printed and signed (for embassy applications)
• Handwriting should be clear and legible
• No corrections or white-out allowed

4. Visa Approval Letter (for VOA and Embassy Methods)

• Issued by Vietnam Immigration Department
• Contains your full name, passport number, and travel dates
• Specifies visa type (business), duration, and entry type
• Must be printed and presented with other documents
• Valid for a specific period (usually 90 days from issue date)

Business-Specific Documents

5. Business Invitation Letter (Mandatory)

• Issued by your Vietnamese business partner, client, or host company
• Must be on official company letterhead
• Should include:
• Your full name and passport number
• Company name and registration number
• Purpose of your visit (meetings, negotiations, contract signing, etc.)
• Specific dates of your intended stay
• Your position/role in the business relationship
• Contact details of the Vietnamese company
• Signature of authorized company representative
• Letter must be in English or Vietnamese (if in Vietnamese, provide English translation)
• Should be dated within 3 months of your visa application

6. Business Letter from Indian Company (Highly Recommended)

• Issued by your employer or your own company in India
• Must be on official company letterhead
• Should include:
• Your full name, position, and employment status
• Company name, address, and registration details
• Purpose of your business travel to Vietnam
• Duration of your intended stay
• Confirmation that you will return to India after your visit
• Guarantee of sufficient financial support
• Signature of authorized company representative (preferably VP level or above)
• Letter must be in English
• Should be dated within 3 months of your visa application

7. Company Registration Documents

• Certified copy of your Indian company's registration certificate
• Certificate of Incorporation (if applicable)
• Business registration from the Registrar of Companies (ROC)
• For Vietnamese company: Certificate of Business Registration (CBR) or Decision Letter
• All documents must be in English or have certified English translations

8. Bank Statements

• Last 3 months of personal bank statements
• Shows sufficient financial means for your stay
• Account should show regular deposits and healthy balance
• Bank statements must be official (from bank letterhead)
• Helps demonstrate financial stability and ability to support yourself

9. Travel Itinerary

• Detailed schedule of your business activities in Vietnam
• Dates and locations of meetings/conferences
• Names and addresses of companies you'll visit
• Flight booking confirmation (not necessarily a paid ticket)
• Hotel reservation or accommodation details
• Contact information for your Vietnamese business partners

Additional Documents (If Applicable)

10. Loose-Leaf Visa Option

• If you prefer not to submit your original passport, you can apply for a loose-leaf visa
• Requires photocopy of passport information page instead of original
• Requires 2 additional photographs
• Visa is issued on a separate document that you must secure in your passport after receipt
• Available through Vietnamese embassies/consulates

11. Notarized Documents

• If sending application by mail, some documents may need notarization
• Particularly important for business letters and company registration documents
• Notarization should be done by a recognized notary public
• Certified English translations of non-English documents

12. Medical/Health Documents

• Generally not required for business visas
• However, Vietnam may request health certificates in case of epidemics or health emergencies
• COVID-19 vaccination certificates may be requested (check current requirements)

Document Preparation Tips

Critical Points for Success:

• • Accuracy is Essential: Every detail must match your passport exactly. Spelling errors, date discrepancies, or mismatched information will result in rejection.
  • Clear Photocopies: All photocopies must be clear, legible, and in color (not black and white).
  • English Translations: All documents not in English must have certified English translations. Use professional translation services.
  • Recent Documents: Business letters and invitation letters should be dated within 3 months of your application.
  • Original Signatures: All letters must have original signatures (not photocopied signatures).
  • Organized Submission: Arrange documents in the order specified by the visa authority. Use a folder or envelope clearly labeled with your name and passport number.

Method 1: Business E-Visa (Online Application)

The Business E-Visa is the fastest and most convenient method for Indian business travelers. The entire process is completed online through the official Vietnam Immigration Department portal.

Step-by-Step Process:

Step 1: Prepare Your Documents

• Gather your passport (scanned copy), recent photograph (digital), and business invitation letter
• Ensure all documents are in the correct format (PDF or JPG, under 5MB each)
• Have your passport number, date of birth, and travel dates ready

Step 2: Visit the Official E-Visa Portal

• Go to evisa.gov.vn (official government portal)
• Select "Business Activities" as your purpose of travel
• Choose "Single Entry" or "Multiple Entries" based on your needs
• Select your intended entry date

Step 3: Complete the Online Application Form

• Fill out all required fields accurately
• Provide your full name exactly as it appears in your passport
• Enter your passport number and date of issue/expiry
• Specify your entry and exit dates
• Describe your business purpose in detail
• Upload your passport scan and photograph
• Review all information for accuracy before submission

Step 4: Make Payment

• Pay the visa fee online using credit/debit card or bank transfer
• USD 25 for single-entry or USD 50 for multiple-entry
• Payment is non-refundable if your application is rejected
• You'll receive a payment confirmation and application reference number

Step 5: Wait for Processing

• Processing typically takes 3-7 business days
• You can check your application status on the evisa.gov.vn website using your reference number
• Status updates are available Monday to Friday (excluding Vietnamese holidays)
• You'll receive an email notification when your visa is approved

Step 6: Download and Print Your E-Visa

• Once approved, download your e-visa from the portal
• Print it on A4 white paper (color or black and white both acceptable)
• Keep both digital and printed copies
• The e-visa is valid for 90 days from the date of issue

Step 7: Present at Entry

• Present your printed e-visa and original passport at the immigration counter
• Entry is allowed through 42 designated international border gates
• All major airports in Vietnam accept e-visas
• Immigration officer will verify your documents and allow entry

Advantages of E-Visa:

• Fastest processing (3-7 days)
• Lowest cost (USD 25-50)
• Entirely online process (no need to visit embassy)
• Convenient for short-term business trips
• Valid at all major airports

Disadvantages of E-Visa:

• Limited to 90 days validity
• Cannot be extended from within Vietnam
• Single or multiple entry only (no longer durations)
• Requires internet access for application

Best For: Indian business professionals with short-term travel plans (under 90 days) who need quick visa approval.

Method 2: Visa on Arrival (VOA)

The Visa on Arrival is a popular option that combines convenience with flexibility. You receive a pre-approved visa approval letter and complete the visa stamping at a Vietnamese airport.

Step-by-Step Process:

Step 1: Contact an Authorized Agency

• Identify a reputable visa agency authorized by Vietnam Immigration Department
• Provide your basic information (name, passport number, travel dates)
• Specify your desired visa duration (1 month to 12 months)
• Choose single or multiple entry option
• Confirm the total cost (service fee + government stamping fee)

Step 2: Submit Documents to Agency

• Provide scanned copies of your passport information page
• Submit 2 recent passport-size photographs (digital format)
• Provide business invitation letter from Vietnamese company
• Submit business letter from your Indian company
• Provide your travel itinerary and hotel booking

Step 3: Agency Applies for Approval Letter

• The agency submits your documents to Vietnam Immigration Department
• Processing typically takes 2-5 working days
• You'll receive updates from the agency on application status
• Once approved, you'll receive the approval letter via email

Step 4: Print and Prepare Documents

• Print the approval letter on A4 paper
• Prepare your original passport
• Arrange 2 passport-size photographs (physical prints)
• Have cash ready for the government stamping fee (USD 25-135 depending on visa type)
• Prepare your entry/exit form (available at airport)

Step 5: Arrive at Vietnamese Airport

• Go to the visa stamping counter at the airport immigration area
• Present your approval letter, passport, photographs, and entry form
• Pay the government stamping fee in cash (USD or Vietnamese Dong)
• Immigration officer will verify your documents

Step 6: Receive Your Visa

• Officer will stamp your visa in your passport
• You'll receive your passport with the business visa
• Keep your approval letter and receipt for your records
• Proceed to immigration clearance

Step 7: Enter Vietnam

• Present your stamped passport at the immigration counter
• Answer any questions about your business purpose
• Receive entry stamp in your passport
• Proceed to baggage claim and exit

Advantages of VOA:

• Flexible travel dates (can apply closer to travel date)
• Longer validity options (up to 12 months)
• Multiple entry options available
• Can be processed while you're still in India
• Faster than embassy processing

Disadvantages of VOA:

• Requires coordination with agency
• Service fees can be high (USD 90-270)
• Must complete stamping at airport (can be time-consuming)
• Requires cash payment at airport
• Less direct control over process

Best For: Indian business travelers who want flexibility in travel dates and prefer to complete visa formalities upon arrival.

Recommended Agencies:

• MyVietnamVisa.com
• Vietnam-Visa.com
• VisaRun.ai
• Local travel agencies in India

Method 3: Embassy/Consulate Visa (Sticker Visa)

The traditional sticker visa is issued directly by Vietnamese embassies and consulates in India. This method involves submitting physical documents and receiving a visa stamp in your passport.

Vietnamese Diplomatic Missions in India:

Embassy of Vietnam in New Delhi

• Address: 20-M, Niti Marg, Chanakyapuri, New Delhi 110021
• Phone: +91-11-4163-5000
• Email: sqdelhi@del3.vsnl.net.in
• Website: vietnamembassydelhi.in
• Consular Hours: 9:00 AM - 12:00 PM (Monday-Friday)

Consulate General of Vietnam in Mumbai

• Address: 5th Floor, Dalamal Tower, 211 Nariman Point, Mumbai 400021
• Phone: +91-22-6638-3852
• Email: cgtmumbai@gmail.com
• Consular Hours: 9:00 AM - 12:00 PM (Monday-Friday)

Consulate General of Vietnam in Kolkata

• Address: 1/1A, Alipore Road, Kolkata 700027
• Phone: +91-33-2479-3852
• Email: cgkolkata@gmail.com
• Consular Hours: 9:00 AM - 12:00 PM (Monday-Friday)

Consulate General of Vietnam in Chennai

• Address: 1st Floor, Nungambakkam High Road, Chennai 600034
• Phone: +91-44-2827-5852
• Email: cgchennai@gmail.com
• Consular Hours: 9:00 AM - 12:00 PM (Monday-Friday)

Consulate General of Vietnam in Bangalore

• Address: 3rd Floor, Prestige Meridian, 30 M.G. Road, Bangalore 560001
• Phone: +91-80-4141-5852
• Email: cgbangalore@gmail.com
• Consular Hours: 9:00 AM - 12:00 PM (Monday-Friday)

Step-by-Step Process:

Step 1: Prepare All Documents

• Gather all required documents as per the checklist above
• Make photocopies of all documents
• Arrange documents in the order specified by the embassy
• Prepare a cover letter with your name, passport number, and visa type requested

Step 2: Contact the Embassy

• Call or email the nearest Vietnamese embassy/consulate
• Confirm current visa fees and processing times
• Ask about any additional requirements or changes
• Inquire about office holidays and closures
• Confirm submission methods (in-person or by mail)

Step 3: Submit Your Application

• In-Person Submission:
• Visit the embassy/consulate during consular hours
• Submit your complete application package
• Receive a receipt with your application reference number
• Ask about expected collection date
• By Mail Submission:
• Prepare a complete application package
• Include a self-addressed, stamped envelope for return
• Send via registered mail or courier
• Keep tracking information for reference
• Include a cover letter with your contact details

Step 4: Pay the Visa Fee

• Standard processing: INR 3,000-12,000 (approximately USD 36-145)
• Expedited processing (1-4 days): Additional fee required
• Payment methods: Cash, credit card, or bank transfer (varies by embassy)
• Keep your payment receipt

Step 5: Wait for Processing

• Standard processing: 3-7 working days
• Expedited processing: 1-4 working days
• Processing time starts after all documents are received
• You can check status by calling or emailing the embassy
• Status updates are provided Monday to Friday

Step 6: Collect Your Visa

• Collect your passport with the visa stamp
• Verify all details are correct (name, passport number, dates, validity)
• Check that the visa stamp is clear and legible
• Receive your receipt and any supporting documents

Step 7: Verify Your Visa

• Check visa validity dates
• Confirm entry type (single or multiple)
• Verify your name and passport number match
• Ensure the visa is properly affixed in your passport

Advantages of Embassy Visa:

• Longer validity options (up to 12 months)
• Multiple entry options available
• Direct interaction with official authorities
• Visa is physically stamped in passport
• Can request expedited processing
• Suitable for frequent business travelers

Disadvantages of Embassy Visa:

• Longer processing time (3-7 days standard)
• Requires in-person visit or mailing documents
• Higher fees compared to e-visa
• Limited office hours and holidays
• Less convenient for urgent travel

Best For: Indian business professionals who need longer validity periods (6-12 months) or frequent travel to Vietnam.

Complete Breakdown of Vietnam Business Visa Costs for Indians (2025-2026)

Understanding the exact costs involved is crucial for budgeting your business trip. Visa fees vary significantly depending on the application method, visa duration, and entry type.

E-Visa Costs

*Approximate conversion at 1 USD = 81.8 INR (December 2025 rates)

E-Visa Cost Breakdown:

• Government visa fee: USD 25-50
• No additional service charges
• No processing fees
• Payment method: Online credit/debit card or bank transfer
• Total cost: USD 25-50 only

Best Value: E-Visa offers the most affordable option for short-term business visits.

Visa on Arrival (VOA) Costs

VOA Cost Breakdown Example:

• For a 1-month multiple entry visa:
• Service fee: USD 90-270
• Government stamping fee: USD 50
• Total: USD 140-320 (approximately ₹11,452-26,176)

Processing Time Options:

• Normal processing (5-7 days): USD 90 service fee
• Urgent processing (2-3 days): USD 180 service fee
• Emergency processing (1-2 days): USD 270 service fee

Best Value: VOA is cost-effective for longer stays (6-12 months) when amortized over the duration.

Embassy/Consulate Visa Costs

*Approximate conversion at 1 USD = 81.8 INR

Embassy Visa Cost Breakdown:

• Visa application fee: INR 3,000-20,000
• No additional service charges (paid directly to embassy)
• Expedited processing: Additional INR 2,000-5,000
• Payment method: Cash, credit card, or bank transfer (varies by embassy)

Processing Time Options:

• Standard processing (3-7 days): Base fee
• Expedited processing (1-4 days): Additional fee required
• Emergency processing (same day): Additional fee required

Best Value: Embassy visa offers competitive pricing for longer validity periods, especially for frequent travelers.

Cost Comparison Summary

Money-Saving Tips:

1. Choose E-Visa for short trips: If your business visit is under 90 days, e-visa is the most economical option.
2. Apply for multiple entry if needed: Multiple entry visas cost only 2x the single entry fee but provide unlimited entries.
3. Plan ahead: Standard processing is cheaper than expedited or emergency processing.
4. Use authorized agencies: Compare fees from multiple agencies for VOA to get the best rate.
5. Consider annual visa: If you travel to Vietnam frequently, a 12-month visa may be more cost-effective than multiple short-term visas.

Timeline Expectations for Each Application Method

Understanding processing times is crucial for planning your business trip. Processing times vary significantly depending on the application method and current demand.

E-Visa Processing Timeline

E-Visa Processing Details:

• Applications are processed Monday to Friday (excluding Vietnamese holidays)
• Status can be checked on evisa.gov.vn using your reference number
• Approved visas are valid for 90 days from the date of issue
• You must enter Vietnam within the 90-day validity period
• Once you enter Vietnam, the visa is activated and you can stay for the duration specified

Fastest Option: E-visa is the fastest method, typically approved within 3-7 business days.

Visa on Arrival (VOA) Processing Timeline

VOA Processing Details:

• Normal processing: 5-7 working days
• Urgent processing: 2-3 working days
• Emergency processing: 1-2 working days
• Processing time starts after agency receives your documents
• Approval letter is valid for 90 days from issue date
• You must enter Vietnam within the 90-day validity period
• Visa is stamped upon arrival at the airport

Flexibility Advantage: VOA allows you to apply closer to your travel date and complete visa formalities upon arrival.

Embassy/Consulate Visa Processing Timeline

Embassy Processing Details:

• Standard processing: 3-7 working days
• Expedited processing: 1-4 working days (additional fee)
• Emergency processing: Same day (additional fee)
• Processing time starts after all documents are received
• You can check status by calling or emailing the embassy
• Visa is valid from the date of issue
• You must enter Vietnam before the visa expiry date

Longest Option: Embassy processing takes the longest but offers the most flexibility in visa duration.

Holiday Impact on Processing Times

Vietnamese Public Holidays (2025-2026):

• Christmas: December 25, 2025
• New Year's Day: January 1, 2026
• Vietnamese New Year (Tet): February 16-17, 2026
• Hung Kings' Festival: April 18, 2026
• Reunification Day: April 30, 2026
• International Labor Day: May 1, 2026
• National Day: September 2-3, 2026

Indian Public Holidays (Relevant for Embassy Processing):

• Republic Day: January 26, 2026
• Holi: March 14-15, 2026
• Good Friday: April 10, 2026
• Eid ul-Fitr: April 10-11, 2026
• Independence Day: August 15, 2026
• Diwali: October 29-30, 2026

Impact on Processing:

• Applications submitted during holidays may experience delays
• Processing times may extend by 2-3 days during holiday periods
• Plan your application at least 2 weeks before your travel date
• Avoid submitting applications immediately before major holidays

Recommended Timeline for Planning

For E-Visa:

• Apply 2-3 weeks before your travel date
• Allows buffer time for approval and any issues
• Provides time to arrange other travel details

For VOA:

• Apply 1-2 weeks before your travel date
• Allows time for approval letter to be issued
• Provides time to arrange airport stamping

For Embassy Visa:

• Apply 3-4 weeks before your travel date
• Allows time for standard processing
• Provides buffer for any document requests

For Urgent Travel:

• E-Visa: Can be approved within 3-7 days
• VOA: Expedited processing available (2-3 days)
• Embassy: Expedited processing available (1-4 days)

Complete Guide to Applying for Vietnam Business Visa

This section provides detailed, step-by-step instructions for each application method to ensure you don't miss any critical steps.

E-Visa Application: Detailed Steps

Step 1: Gather Required Documents

• Scan your passport information page (first page with photo) in JPG or PDF format
• Take a recent color photograph (4cm x 6cm) with white background
• Ensure photograph is clear and shows your face directly
• Save both files on your computer
• Have your passport number and travel dates ready

Step 2: Access the Official Portal

• Open your web browser (Chrome, Firefox, or Edge recommended)
• Go to evisa.gov.vn
• Click on "Apply for E-Visa" or "New Application"
• Select your nationality: India
• Select visa type: Business Activities
• Click "Continue" or "Next"

Step 3: Fill Out the Application Form

• Personal Information Section:
• Full name (exactly as in passport)
• Date of birth (DD/MM/YYYY format)
• Nationality: India
• Passport number
• Passport issue date
• Passport expiry date
• Gender
• Marital status
• Occupation/Job title
• Contact Information Section:
• Email address (where you'll receive approval)
• Phone number (with country code +91)
• Current address in India
• City and postal code
• Visa Details Section:
• Purpose of visit: Business Activities
• Entry type: Single Entry or Multiple Entries
• Intended entry date
• Intended exit date
• Port of entry: Select your arrival airport (Hanoi, Ho Chi Minh City, Da Nang, etc.)
• Business Information Section:
• Company name (your Indian company)
• Company address
• Position in company
• Business purpose (meetings, negotiations, contract signing, etc.)
• Details of business activities in Vietnam
• Name of Vietnamese company/contact

Step 4: Upload Documents

• Click "Upload Passport Copy"
• Select your scanned passport information page (JPG or PDF, max 5MB)
• Click "Upload Photograph"
• Select your recent color photograph (JPG or PDF, max 5MB)
• Verify both files are uploaded successfully
• Check file sizes and formats

Step 5: Review Your Application

• Read through all information carefully
• Verify spelling of your name matches passport exactly
• Check all dates are correct
• Ensure email address is correct (you'll receive approval here)
• Look for any error messages or warnings
• Correct any mistakes before proceeding

Step 6: Accept Terms and Conditions

• Read the terms and conditions
• Check the box: "I confirm that all information provided is true and accurate"
• Check the box: "I understand that providing false information may result in visa denial"
• Click "I Agree" or "Accept"

Step 7: Make Payment

• Click "Proceed to Payment"
• Select payment method: Credit Card, Debit Card, or Bank Transfer
• Enter payment details:
• Card number
• Expiry date
• CVV code
• Cardholder name
• Review payment amount: USD 25 (single) or USD 50 (multiple)
• Click "Pay Now" or "Submit Payment"
• Wait for payment confirmation

Step 8: Receive Application Reference Number

• After successful payment, you'll receive a confirmation page
• Note your Application Reference Number (save this!)
• You'll also receive an email confirmation
• Save the reference number for tracking

Step 9: Track Your Application

• Go back to evisa.gov.vn
• Click "Check Application Status"
• Enter your Application Reference Number
• Enter your passport number
• Click "Search"
• View your application status (Pending, Approved, or Rejected)
• Status updates are available Monday-Friday

Step 10: Receive Your E-Visa

• Once approved, you'll receive an email notification
• Go to evisa.gov.vn and download your e-visa
• Print the e-visa on A4 white paper (color or black and white)
• Keep both digital and printed copies
• E-visa is valid for 90 days from issue date

Step 11: Prepare for Travel

• Keep printed e-visa with your travel documents
• Ensure your passport is valid
• Arrange your flight and accommodation
• Prepare other travel documents (flight tickets, hotel bookings, etc.)

Step 12: Present at Immigration

• Arrive at Vietnamese airport
• Go to immigration counter
• Present printed e-visa and original passport
• Answer any questions about your business purpose
• Receive entry stamp in your passport
• Proceed to baggage claim

Visa on Arrival: Detailed Steps

Step 1: Choose a Reputable Agency

• Research authorized visa agencies
• Check reviews and ratings
• Compare fees from multiple agencies
• Verify agency credentials
• Contact agency for current pricing

Step 2: Contact the Agency

• Email or call the agency
• Provide your basic information:
• Full name
• Passport number
• Date of birth
• Intended travel dates
• Desired visa duration (1-12 months)
• Entry type (single or multiple)
• Ask for total cost breakdown
• Confirm processing timeline
• Ask about payment methods

Step 3: Prepare Your Documents

• Scan passport information page (JPG or PDF)
• Take 2 recent color photographs (digital format)
• Prepare business invitation letter from Vietnamese company
• Prepare business letter from your Indian company
• Prepare travel itinerary
• Prepare hotel booking confirmation
• Prepare bank statements (last 3 months)

Step 4: Submit Documents to Agency

• Email scanned documents to agency
• Include all required documents in one email
• Use clear file names (e.g., "Passport_YourName.pdf")
• Request confirmation of receipt
• Keep copies of all documents you send

Step 5: Make Payment to Agency

• Agency will provide payment details
• Payment methods: Bank transfer, credit card, or online payment
• Pay the service fee (USD 90-270 depending on processing speed)
• Keep payment receipt and transaction reference
• Confirm payment with agency

Step 6: Agency Applies for Approval Letter

• Agency submits your documents to Vietnam Immigration Department
• Processing begins (2-5 days depending on option)
• Agency will update you on progress
• You may receive status updates via email

Step 7: Receive Approval Letter

• Once approved, agency sends approval letter via email
• Download and print the approval letter on A4 paper
• Check all details are correct (name, passport number, dates)
• Keep both digital and printed copies
• Approval letter is valid for 90 days

Step 8: Prepare for Airport Arrival

• Print approval letter
• Prepare original passport
• Print 2 passport-size photographs (physical prints)
• Prepare entry/exit form (available at airport)
• Have cash ready for government stamping fee (USD 25-135)
• Arrange your flight to Vietnam

Step 9: Arrive at Vietnamese Airport

• Go to visa stamping counter (usually near immigration)
• Look for signs: "Visa on Arrival" or "Visa Stamping"
• Join the queue at the appropriate counter

Step 10: Submit Documents at Stamping Counter

• Present approval letter to officer
• Present original passport
• Present 2 passport-size photographs
• Present completed entry/exit form
• Officer will verify all documents
• Officer may ask questions about your business purpose

Step 11: Pay Government Stamping Fee

• Officer will inform you of the fee amount
• Pay in cash (USD or Vietnamese Dong)
• Fees: USD 25-135 depending on visa type
• Keep your receipt
• Officer will process your payment

Step 12: Receive Your Visa

• Officer will stamp your visa in your passport
• Visa will show:
• Your name and passport number
• Visa type (Business)
• Validity dates
• Entry type (single or multiple)
• Entry and exit stamps
• Verify all details are correct
• Keep your receipt and approval letter

Step 13: Proceed to Immigration

• Go to immigration counter with your stamped passport
• Present your passport with the new visa stamp
• Answer any questions about your visit
• Receive entry stamp
• Proceed to baggage claim and exit

Embassy Visa: Detailed Steps

Step 1: Prepare All Documents

• Gather all required documents (see documentation checklist)
• Make photocopies of all documents
• Arrange documents in order specified by embassy
• Prepare a cover letter with your details
• Organize everything in a folder

Step 2: Contact the Embassy

• Call or email the nearest Vietnamese embassy/consulate
• Confirm current visa fees and processing times
• Ask about any additional requirements
• Inquire about office holidays
• Confirm submission methods (in-person or by mail)
• Ask about visa collection procedures

Step 3: Prepare Your Application Package

• Original passport
• Completed visa application form (printed and signed)
• 2-4 passport-size photographs
• Photocopy of passport information page
• Business invitation letter from Vietnamese company
• Business letter from your Indian company
• Company registration documents
• Bank statements (last 3 months)
• Travel itinerary
• Hotel booking confirmation
• Cover letter with your contact details

Step 4: Submit Application In-Person (If Possible)

• Visit the embassy/consulate during consular hours
• Bring your complete application package
• Submit to the visa counter
• Receive a receipt with:
• Application reference number
• Expected collection date
• Total fee amount
• Payment details
• Ask about any additional requirements
• Confirm collection procedures

Step 5: Submit Application By Mail (If Necessary)

• Prepare your complete application package
• Include a self-addressed, stamped envelope for return
• Send via registered mail or courier (with tracking)
• Keep tracking information
• Include a cover letter with your contact details
• Send to the embassy address

Step 6: Pay the Visa Fee

• Standard processing: INR 3,000-12,000
• Expedited processing: Additional fee required
• Payment methods: Cash, credit card, or bank transfer
• If submitting in-person: Pay at the embassy counter
• If submitting by mail: Include payment with application
• Keep your payment receipt

Step 7: Wait for Processing

• Standard processing: 3-7 working days
• Expedited processing: 1-4 working days
• Processing time starts after all documents are received
• You can check status by calling or emailing the embassy
• Status updates are provided Monday-Friday

Step 8: Collect Your Visa

• On the expected collection date, go to the embassy
• Bring your receipt and reference number
• Present your ID for verification
• Receive your passport with the visa stamp
• Verify all details are correct:
• Your name and passport number
• Visa type (Business)
• Validity dates
• Entry type (single or multiple)
• Visa stamp is clear and legible

Step 9: Verify Your Visa

• Check visa validity dates
• Confirm entry type matches your request
• Verify your name and passport number
• Ensure visa is properly affixed in passport
• Keep your receipt and any supporting documents

Step 10: Prepare for Travel

• Keep your passport with the visa stamp safe
• Arrange your flight and accommodation
• Prepare other travel documents
• Inform your Vietnamese business partner of your arrival date
• Arrange ground transportation in Vietnam

Step 11: Present at Immigration

• Arrive at Vietnamese airport or border
• Go to immigration counter
• Present your passport with the visa stamp
• Answer any questions about your business purpose
• Receive entry stamp in your passport
• Proceed to baggage claim and exit

Critical Errors That Lead to Visa Rejection

Understanding common mistakes helps you avoid them and ensure smooth visa approval. Here are the most frequent errors made by Indian applicants:

Documentation Mistakes

1. Incorrect or Mismatched Information

• Mistake: Information on visa application doesn't match passport exactly
• Example: Name spelled differently, date of birth incorrect, passport number wrong
• Impact: Automatic rejection
• Solution: Triple-check all information against your passport before submitting
• Prevention: Use copy-paste from your passport scan to avoid typos

2. Expired or Invalid Passport

• Mistake: Passport has less than 6 months validity remaining
• Example: Passport expires in 3 months, but you're applying for a 6-month visa
• Impact: Visa application will be rejected
• Solution: Renew your passport before applying for visa
• Prevention: Check passport expiry date immediately

3. Insufficient Blank Pages

• Mistake: Passport doesn't have 2 blank visa pages
• Example: Only 1 blank page available, or pages are partially used
• Impact: Visa cannot be stamped, application rejected
• Solution: Renew your passport if you don't have enough blank pages
• Prevention: Count blank pages before applying

4. Poor Quality Photographs

• Mistake: Photographs don't meet specifications
• Examples:
• Colored background instead of white
• Wearing sunglasses or hat
• Blurry or out of focus
• Taken more than 6 months ago
• Selfie or casual photo
• Impact: Application rejected, must resubmit with new photos
• Solution: Use professional photo services
• Prevention: Get photos taken at a professional studio

5. Incomplete Application Form

• Mistake: Leaving fields blank or providing vague information
• Example: "Business" instead of "Contract negotiation with ABC Company"
• Impact: Application rejected or delayed for clarification
• Solution: Fill out every field completely and accurately
• Prevention: Read instructions carefully before filling form

Business Documentation Mistakes

6. Missing or Invalid Invitation Letter

• Mistake: No invitation letter from Vietnamese company
• Example: Invitation letter from a non-business entity or personal letter
• Impact: Application rejected
• Solution: Obtain official invitation letter from your Vietnamese business partner
• Prevention: Request invitation letter well in advance

7. Vague Business Purpose

• Mistake: Not clearly explaining your business purpose
• Example: "Business meeting" without specifying what business
• Impact: Immigration officer may reject or request clarification
• Solution: Provide specific details about your business activities
• Prevention: Write detailed business purpose statement

8. Outdated Business Letters

• Mistake: Business letters dated more than 3 months ago
• Example: Letter from 6 months ago
• Impact: Application may be rejected as outdated
• Solution: Request fresh business letters dated within 3 months
• Prevention: Request letters close to your application date

9. Unverified Company Documents

• Mistake: Company registration documents not certified or translated
• Example: Non-English documents without English translation
• Impact: Application rejected
• Solution: Get documents certified and professionally translated
• Prevention: Use certified translation services

Application Process Mistakes

10. Submitting to Wrong Portal or Address

• Mistake: Applying through unofficial websites or wrong embassy
• Example: Using a scam website instead of evisa.gov.vn
• Impact: Money lost, visa not issued
• Solution: Always use official government portals
• Prevention: Verify URLs carefully (evisa.gov.vn is official)

11. Incorrect Payment

• Mistake: Paying wrong amount or to wrong account
• Example: Paying USD 25 for multiple entry (should be USD 50)
• Impact: Application rejected, payment not refunded
• Solution: Verify exact amount before payment
• Prevention: Double-check fee structure before paying

12. Missing Payment Confirmation

• Mistake: Not keeping payment receipt or reference number
• Example: Losing transaction reference number
• Impact: Cannot track application or prove payment
• Solution: Save all payment confirmations and reference numbers
• Prevention: Screenshot or print all confirmations

13. Applying Too Close to Travel Date

• Mistake: Applying just days before travel
• Example: Applying 2 days before flight
• Impact: Visa not approved in time, missed flight
• Solution: Apply at least 2-3 weeks before travel
• Prevention: Plan ahead and apply early

14. Not Checking Application Status

• Mistake: Not tracking application progress
• Example: Not knowing if application was rejected
• Impact: Missing deadline to reapply
• Solution: Check status regularly using reference number
• Prevention: Set reminders to check status

Travel-Related Mistakes

15. Entering Through Wrong Port

• Mistake: Entering Vietnam through different airport than specified
• Example: Specified Hanoi but entering through Ho Chi Minh City
• Impact: May be denied entry or face complications
• Solution: Enter through the port specified in your visa
• Prevention: Confirm your entry port before booking flights

16. Overstaying Your Visa

• Mistake: Staying in Vietnam longer than visa allows
• Example: Visa expires on March 15 but leaving on March 20
• Impact: Heavy fines, deportation, future visa denials
• Solution: Plan your departure before visa expiry
• Prevention: Mark visa expiry date on your calendar

17. Engaging in Prohibited Activities

• Mistake: Using business visa for activities not permitted
• Example: Working without a work permit, engaging in illegal activities
• Impact: Visa cancellation, deportation, future visa denials
• Solution: Only conduct activities specified in your visa
• Prevention: Understand visa restrictions before traveling

How to Avoid These Mistakes

Checklist Before Submitting:

•  All information matches passport exactly
•  Passport valid for at least 6 months
•  At least 2 blank visa pages available
•  Photographs meet all specifications
•  All form fields completed
•  Business invitation letter obtained
•  Business letter from Indian company included
•  All documents certified and translated if needed
•  Using official government portal/embassy
•  Correct fee amount paid
•  Payment confirmation saved
•  Application submitted at least 2-3 weeks before travel
•  Application status being tracked
•  Entry port matches visa specification
•  Visa expiry date noted

Obtaining a Vietnam business visa as an Indian citizen is a straightforward process when you understand the requirements and follow the proper procedures. Whether you choose the fast e-visa option, the flexible visa on arrival, or the traditional embassy visa, each method has distinct advantages depending on your specific business needs and timeline.

Key Takeaways:

1. Plan Ahead: Apply at least 2-3 weeks before your travel date
2. Choose the Right Method: E-visa for speed, VOA for flexibility, embassy visa for longer validity
3. Prepare Thoroughly: Ensure all documents are accurate and complete
4. Avoid Common Mistakes: Double-check information and follow instructions carefully
5. Stay Compliant: Respect visa terms and don't overstay

With proper preparation and attention to detail, you can secure your Vietnam business visa efficiently and focus on your business objectives in Vietnam. The Vietnamese government has streamlined visa processes for business travelers, making it easier than ever to conduct business in this dynamic Southeast Asian economy.

Q1: How long does it take to get a Vietnam business visa?

A: Processing time depends on the application method:

• E-Visa: 3-7 business days
• Visa on Arrival: 2-5 business days (plus airport stamping)
• Embassy Visa: 3-7 business days (standard) or 1-4 days (expedited)

For fastest approval, choose e-visa. For more flexibility, choose VOA or embassy visa.

Q2: Can I extend my business visa while in Vietnam?

A: Yes, business visas can be extended in Vietnam, but with limitations:

• E-Visa: Cannot be extended from within Vietnam. You must leave and reapply.
• Business Visa (DN1/DN2): Can be extended once without leaving Vietnam
• Extension Process: Contact immigration office or use a visa agency in Vietnam
• Extension Cost: Approximately USD 50-100 depending on duration
• Processing Time: 3-5 working days

For longer stays, apply for a longer-duration visa initially rather than relying on extensions.

Q3: What's the difference between single entry and multiple entry visas?

A:

• Single Entry: Allows you to enter Vietnam once. Once you exit, the visa becomes invalid.
• Multiple Entry: Allows you to enter and exit Vietnam multiple times during the visa validity period.

Cost Difference:

• Single entry: USD 25 (e-visa) or INR 3,000 (embassy)
• Multiple entry: USD 50 (e-visa) or INR 5,500-6,000 (embassy)

Choose multiple entry if you plan to leave and re-enter Vietnam during your business trip.

Q4: Can I use a business visa for tourism activities?

A: Technically, a business visa is specifically for business purposes. However, in practice, you can engage in some tourism activities during your free time. The key is that your primary purpose must be business-related. Immigration officers may question you if your activities appear primarily touristic rather than business-related.

Best Practice: Keep your business activities as the primary focus and tourism as secondary.

Q5: What if my visa application is rejected?

A: If your application is rejected:

• E-Visa: You'll receive a rejection email with reasons. You can reapply immediately.
• VOA: Agency will inform you of rejection. You can reapply with corrected documents.
• Embassy: You'll be notified of rejection. You can reapply with corrected documents.

Common Rejection Reasons:

• Incomplete or incorrect information
• Invalid or expired passport
• Missing required documents
• Insufficient financial proof
• Unclear business purpose
• Previous visa violations

Solution: Identify the reason for rejection and correct it before reapplying.

Q6: Do I need a work permit in addition to a business visa?

A: No, a business visa is different from a work permit:

• Business Visa: Allows you to conduct business activities, attend meetings, negotiate contracts
• Work Permit: Required if you're employed by a Vietnamese company and receiving salary

If you're just visiting for business meetings or negotiations, a business visa is sufficient. If you're working for a Vietnamese company, you need both a business visa and a work permit.

Q7: Can I apply for a Vietnam business visa from outside India?

A: Yes, you can apply from anywhere:

• E-Visa: Can be applied from any country with internet access
• VOA: Can be applied from any country through authorized agencies
• Embassy Visa: Must be applied at a Vietnamese embassy/consulate in your country of residence

If you're outside India, apply at the nearest Vietnamese embassy/consulate in your current location.

Q8: What's the validity period of a business visa?

A: Validity depends on the visa type:

• E-Visa: 90 days from issue date (you must enter within this period)
• Business Visa (DN1/DN2): 1-12 months from issue date
• Visa on Arrival: 1-12 months depending on your request

Once you enter Vietnam, you can stay for the duration specified on your visa (typically 14-90 days per entry).

Q9: Can I apply for a business visa if I'm self-employed?

A: Yes, self-employed individuals can apply for a business visa. You'll need:

• Business registration certificate from your country
• Business letter from your own company
• Proof of business activities
• Invitation letter from Vietnamese business partner
• Bank statements showing business income

Self-employment is acceptable as long as you can prove your business legitimacy.

Q10: What should I do if I lose my passport after getting a visa?

A: If you lose your passport with a valid visa:

1. Report the loss to local police and get a police report
2. Apply for a new passport from the Indian embassy/consulate
3. Contact the Vietnamese embassy to transfer your visa to the new passport
4. Some visas may need to be reapplied for (check with embassy)
5. Keep your old visa approval letter as proof

Prevention: Keep your passport in a safe place and make photocopies.

Q11: Can I apply for a business visa on behalf of someone else?

A: Generally, no. Each person must apply for their own visa. However:

• E-Visa: You can help someone fill out the form, but they must submit it themselves
• VOA: An agency can help with the application process
• Embassy: You can submit documents on behalf of someone, but they must sign the application

The applicant is responsible for the accuracy of information provided.

Q12: What are the entry points for Vietnam business visas?

A: Business visas are valid at all major entry points:

Airports:

• Noi Bai International Airport (Hanoi)
• Tan Son Nhat International Airport (Ho Chi Minh City)
• Da Nang International Airport
• Phu Quoc International Airport
• Hai Phong International Airport

Land Borders:

• Mong Cai (China border)
• Lao Cai (China border)
• Lao Bao (Laos border)
• Cau Treo (Laos border)
• Vinh Xuan (Cambodia border)
• Moc Bai (Cambodia border)

Sea Ports:

• Haiphong Port
• Ho Chi Minh City Port

Ensure your visa specifies your intended entry point.

Q13: How much money should I have to prove financial capability?

A: There's no official minimum amount, but immigration officers typically expect:

• Short-term visit (1-3 months): USD 1,000-2,000 or equivalent
• Medium-term visit (3-6 months): USD 2,000-5,000 or equivalent
• Long-term visit (6-12 months): USD 5,000+ or equivalent

Proof of Funds:

• Bank statements showing regular deposits
• Savings account with healthy balance
• Credit card statements
• Sponsorship letter from employer
• Business income statements

Show consistent financial activity rather than just a large lump sum.

Q14: Can I bring my family on a business visa?

A: No, a business visa is for business purposes only. Your family members would need:

• Tourist Visa: For family members visiting for tourism
• Dependent Visa: If they're dependents of someone with a work permit
• Business Visa: If they have their own business purpose

Each family member must apply for their own appropriate visa.

Q15: What happens if I violate the terms of my business visa?

A: Visa violations can result in:

• Fine: USD 100-500 or equivalent
• Deportation: Immediate removal from Vietnam
• Ban: Future visa denials (5-10 years)
• Legal Action: Criminal charges for serious violations

Common Violations:

• Overstaying your visa
• Working without a work permit
• Engaging in illegal activities
• Violating immigration regulations

Prevention: Understand visa restrictions and comply with all regulations.