japan business visa

Japan Business Visa - Definitive Guide

The economy of Japan is a developed one. Member of the G7, ranking in the highest nominal GDP and purchasing power parity, and among others, Japan truly becomes an ideal nation to do business in. Well, a Japan business visa is what allows the businessmen across the world to avail this opportunity.

What is Japan Business Visa?

japan business visa

There are different kinds of business activities that are done when you have business bonds in different countries. In order to be able to enter Japan for carrying out any of the business activities, you will have to acquire a business visa to Japan. There are several benefits to this permit. With this visa, you can visit Japan to attend business meetings, exhibitions and conferences, business meetings for a branch of your own company or a sister company, or attend client meetings and other business errands. The validity offered by this visa is of 3 months and you can stay in the country for 15 days per visit. It even allows you multiple-entry to Japan.

How to apply for Japan Tourist Visa?

Before going ahead with the application process, make sure that you have everything you need to issue a business visa to Japan. There are certain parameters set by the Japan Embassy to differentiate between applicants of different kinds of visas. The procedure for the visa application is given as follows:

  1. Download the Japan business visa application form from the official website of the visa application centre.
  2. Fill out all the required information on the form and go through the checklist provided.
  3. Fulfil all the requirements that are asked by the authorities.
  4. Attach all the supporting documents along with the photographs as per the specifications.
  5. Submit the application form to your nearest branch of the visa application centre.
  6. Pay the fee at the time of submission.
  7. Collect your passport after the processing of the visa.

When you are filling out the form, you must make sure that you fill out all the correct information. The information provided must match the details on the passport and other documents. If in case, any issues are found with the application, there are chances that your visa may get refused. A visa refusal can affect applications for your further business visa for Japan applications or any other visa to any country. To avoid the same, it is safe to acquire a professional visa consultation.

Eligibility of Japan Tourist Visa

When applying for the visa, there are eligibility criteria that you need to match. The criteria vary depending on the type of visa. The requirements for the business visa to Japan are given as follows:

  • You must have proof of business ownership and purpose of visit
      1. You must have proper proof of your business enterprise to show it to the authorities.
      2. If you have been invited to a business conference or to attend a business or client meeting, an invitation letter from the company must be provided to the embassy.
  • You must meet the health requirements
      1. You must be healthy enough to travel to Japan.
      2. You must perform a medical test before travelling to the country and provide a relevant documentary proof.
    • You must meet the character requirements
      1. You must be of good character and have genuine intentions behind doing business in Japan.
      2. You need to provide a relevant documentary proof for the same as well (if asked) in the form of a Police Clearance Certificate (PCC).
  • You must have sufficient funds
    1. You must possess or have access to sufficient funds to be able to cover your stay and other expenses in Japan.
    2. Bank statement or any equivalent document is to be submitted as well as proof of the same.

Japan Business Visa Requirements

There are specific documents required as per the type of the visa. They may even vary from applicant to applicant depending on their visa history and the type of passport. The common Japan business visa requirements for Indian citizens are listed as follows:

  • Original passport with validity at least 6 months ahead of the date of travel
  • Completely filled visa application form
  • Two photos as per the photo specifications
  • Cover letter from the invitee company
  • Proof of confirmed travel dates 
    1. Air tickets
  • Proof of sufficient funds to support your stay in Japan
    1. Travel requisition by employer
    2. Letter of mission
    3. Latest Income Tax Returns
    4. Bank Statement
  • Proof of accommodation
    1. Invitation letter
    2. Hotel reservation

Japan Business Visa Photo Requirements

The Japan business visa photo requirements are as follows:

japan business visa photo requirements

  • Two copies must be provided
  • Photo size: 35mm x 45 mm.
  • Coloured copy must be provided.
  • The face must cover about 60-70% of the frame - 32mm x 36mm.
  • Head should well-centred.
  • A gap of 2mm to 6mm must be kept between the top of the head and the frame.
  • The picture must not be older than 6 months.
  • The background must be white
  • Neutral expressions
  • Glasses are not permitted.
  • Headgears are not allowed except for religious reasons.
  • Clothing shouldn’t match the background.

Japan Business Visa Processing Time

The processing time required for the issuance of the business visa to Japan is about 5 to 7 working days. The time will still vary depending on certain factors like the workload at the embassy office, the staff availability, whether the documents are complete or the rest of the documents are yet to be submitted and others. The time increases and decreases affected by these parameters.

Japan Business Visa Fees

The fee for business visa to Japan is paid at the time of submitting the application form. The fees for Indian citizens is also determined based on the procedure that is to be followed. The visa fee will differ as per the purpose and other parameters as well.

Entry Stay Duration Validity Fees
Single entry Normal 30 days 3 months 1160.0
Single entry Normal 30 days 3 months 1160.0
Single entry Normal 90 days 3 months 510.0
Single entry Normal 90 days 3 months 510.0
multiple entry Normal 30 days 3 months 510.0

After Submission

After you have submitted the Japan business visa application form along with your passport and other documents, -

  • You then have to do is wait for the processing before you can collect your passport.
  • You can choose any feasible branch of the visa application centre as per your reach.
  • Meet the checklist that is provided by the centre in order to get the visa sooner. 
  • If the documents are missing, it will only take time for the processing and verification of the same.
  • If there are any other requirements to be fulfilled or if there are any mistakes in the application, the embassy or the agency must be informed.
  • If there are any changes related to the application, for instance, change in marital status or birth of a child, you must inform the embassy/agency.
  • You can even check the status of the application and the processing in the meantime. 
  • If there is a change of plans, you can withdraw the application.
  • The visa fee is generally not refundable.

Check Visa Status

To carry out a visa status check, you can visit the official website of the visa application centre. You will need to enter your reference number and your date of birth to check the processing of the visa. Alternatively, you can call the helpline number provided by the visa application centre to know the status of your visa.

When you have the visa

After the successful submission of the visa application form and getting the business visa stamp for Japan on your passport, there are certain measures that are to be taken. You must -

  • Before you travel
      1. Make a note of the visa expiry date, as well as the number of entries permitted. You must not stay in the country beyond this period.
      2. You should travel to Japan within the validity of your visa.
      3. Make sure to carry a copy of your passport and other travel documents while you are in the country.
      4. Issue health insurance and travel insurance from a certified company.
  • At the Border
      1. Once you enter the country, make sure that you fill out the landing card.
      2. Get your documents checked and your passport verified.
      3. Obtain the entry stamp on your passport.
      4. Consult the airport authorities for any kind of assistance required.
      5. Check your visa copy for other guidelines and rules to be followed.
  • When you enter Japan
    1. Ensure not to get involved in any kind of employment. You can, however, do volunteer work.
    2. The business visa does not permit you to employ the residents or reside in the country.
    3. It is a permit that allows you to only perform business and business-related operations in the country. You are still permitted tourism.
    4. The tourist prohibited areas must be stayed out of.
    5. Make sure you don’t overstay and apply for the visa extension in time.

Frequently Asked Questions

How Can I Extend My Japan Business Visa?

In order to extend your visa, you first need legitimate reasons to get the extension. You can apply to the Japan Immigration Bureau for the extension. It must be noted that you should apply for the extension 90 days prior to the expiration of existing validity. Your request will be processed once you pay the required fee for the extension.

After Expiring My Japan Business Visa How Long Can I Stay?

You are not supposed to be staying in Japan after the expiration of your business visa. If you have to stay in the country for some reason, say you have unfinished business, you can apply for a visa extension.

What is the Medical Test for Japan Business Visa?

A medical test is a health examination performed by an authorized doctor to ensure that the applicant does not possess any kind of contagious diseases. These do not just include HIV/AIDS, but also other contagious diseases that can spread. However, this medical test is not necessarily required for all kinds of visa. These are mandated for the long term visas and may not be compulsory for all types of short term visas.

Can I Convert My Japan Business Visa into Work Visa?

No, you are not allowed to convert your business visa into a work permit. These two are totally different kinds of visas and there are rules that you agree to when you issue a business visa. One of the most important rules is that you are not allowed to carry out any kind of employment in the country and a work permit is issued for employment. If you require a work permit, you must apply separately. Although, with the application for this new visa, your previous visa will get cancelled.

How Much Bank Balance Required to Get Japan Business Visa?

The amount that is required in your savings bank account is not specified clearly by the Japan Embassy. There may be requirements as per the type of your visa and whether the visa is a long term or a short term visa. The requirements may change based on several factors. For a business visa, make sure that your enterprise has enough funds to be able to support your business trip to Japan.


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