Japan Business Visa for Indians: Requirements, Fees & Application Process (2026)

The Japan Business Visa is a short-term stay visa designed specifically for Indian nationals who need to visit Japan for business-related activities. This visa category falls under the broader "Short-Term Stay" classification and is officially designated for business affairs, market research, conferences, cultural exchanges, and sports exchanges.

What Activities Are Permitted?

Under the Japan Business Visa, Indian citizens can engage in the following activities:

• Business meetings and negotiations with Japanese companies
• Market research and business surveys to explore opportunities
• Attending conferences, seminars, and trade fairs related to your industry
• Cultural or sports exchange programs organized by businesses
• Contract signing and business consultations with Japanese partners
• Factory visits and site inspections for business evaluation
• Training programs and workshops conducted by Japanese organizations

Important Note: This visa does NOT permit any form of paid employment or remunerative activities in Japan. If you intend to work for a Japanese company or receive compensation, you must apply for a different visa category such as the Work Visa or Business Manager Visa.

Key Features of Japan Business Visa

• Duration of Stay: Up to 90 days per visit
• Validity Period: Typically 3 months from date of issue for single entry; varies for multiple entry
• Entry Type: Available as both single-entry and multiple-entry visas
• No Visa-on-Arrival: Indian citizens must obtain the visa before traveling to Japan
• Processing Location: Japanese Embassy/Consulates in India or authorized VFS Global centers

• 1. Short-Term Business Visa (Most Common)

  This is the standard business visa for Indian nationals visiting Japan for short-term business activities. It's suitable for business trips lasting up to 90 days.

  Best For:

  • Business meetings and negotiations
  • Conference attendance
  • Market research trips
  • Short-term training programs

  Validity: Up to 90 days Cost: INR 450 (embassy fee) + INR 800 (VFS service charge)

  2. Multiple Entry Business Visa

  For Indian business professionals who need to make frequent trips to Japan, the multiple-entry business visa allows several visits within the visa's validity period.

  Best For:

  • Regular business travelers
  • Consultants with ongoing projects
  • Business owners with Japanese partnerships
  • Professionals attending multiple conferences

  Validity: Typically 1-5 years (subject to approval) Cost: INR 450 (embassy fee) + INR 800 (VFS service charge) Additional Requirement: Latest Income Tax Return (ITR) is mandatory

  3. Business Manager Visa (Long-Term Investment Visa)

  Important 2025 Update: The Business Manager Visa requirements have been significantly tightened. As of late 2025, applicants must meet the following criteria:

  • Minimum Investment: ¥30 million (approximately ₹1.65 crores or USD 200,000)
  • Employment Requirement: Must hire at least one full-time employee
  • Business Registration: Must establish a legitimate business entity in Japan

  Previous Requirements (Before 2025): The old requirement was only ¥5 million investment without mandatory employee hiring.

  Note: This visa is for those planning to establish and manage a business in Japan, not for short-term business visits.

• To qualify for a Japan Business Visa as an Indian citizen, you must meet the following criteria:

  Basic Requirements

  1. Valid Indian Passport
  • Must be valid for at least 6 months from the date of intended arrival in Japan
  • Must have at least 2 blank pages for visa stamps
  • Old passports (if any) should also be submitted
  2. Genuine Business Purpose
  • Must have a legitimate business reason for visiting Japan
  • Must provide invitation from a Japanese company or organization
  • Business activities must align with visa category
  3. Financial Stability
  • Must demonstrate sufficient funds to cover expenses during stay
  • Bank statements showing regular transactions
  • Proof of employment or business ownership in India
  4. Intent to Return
  • Must show strong ties to India (employment, property, family)
  • Must have confirmed return flight bookings
  • No intention to overstay or work illegally in Japan
  5. Clean Immigration Record
  • No previous visa violations or overstays
  • No criminal record
  • Compliance with immigration laws

  Who Can Apply?

  • Business Owners and Entrepreneurs visiting for partnerships or expansion
  • Corporate Employees traveling for meetings, training, or conferences
  • Consultants and Freelancers with business engagements in Japan
  • Researchers and Academics attending conferences or collaborative projects
  • Artists and Athletes participating in cultural or sports exchanges
  • Students (with parental/guardian consent and financial support)

Proper documentation is crucial for visa approval. Here's a comprehensive checklist organized by who prepares each document:

Documents Prepared by the Applicant (You)

1. Passport and Identification

• ✅ Original Passport (valid for 6+ months, with 2 blank pages)
• ✅ Old Passports (if any, including expired ones)
• ✅ Photocopy of Passport Bio-Data Page (first and last page on A4 size)

2. Application Form and Photograph

• ✅ Completed Visa Application Form (fully filled and signed)
• Download from: VFS Global website or Japanese Embassy website
• Must be filled in English or Japanese
• All fields must be completed accurately
• ✅ Recent Passport-Size Photograph
• Size: 35mm × 45mm
• Background: Plain white
• Taken within last 6 months
• Face visibility: 70-80%
• Printed on good quality paper
• Looking straight forward with clear face visibility

3. Employment and Financial Documents

• ✅ Travel Order from Employer (on company letterhead)
• Must state purpose of visit
• Duration of stay
• Company's responsibility for expenses
• ✅ Certificate of Employment
• Designation and joining date
• Salary details
• Leave approval for travel dates
• ✅ Bank Statement (last 6 months)
• Must show regular transactions
• Sufficient balance to cover trip expenses
• Original bank seal and signature required
• ✅ Latest Income Tax Return (ITR) (Optional for single entry; Mandatory for multiple entry)

4. Travel Documents

• ✅ Flight Itinerary/Booking Confirmation
• Confirmed round-trip tickets
• Must show entry and exit dates from Japan
• Cruise schedule (if traveling by sea)

5. Additional Documents (If Applicable)

• ✅ For Students/Dependents:
• Written consent from parents/spouse
• Latest ITR of parents/spouse
• Bank statement of parents/spouse (if ITR not available)
• Proof of relationship (birth certificate, marriage certificate)
• ✅ For Business Owners:
• Company registration certificate
• GST registration
• Business bank statements
• ITR of the company

Documents Prepared by the Inviter/Guarantor in Japan

6. Invitation Documents

• ✅ Invitation Letter from Japanese company/organization
• Must be on official letterhead
• Should include:
• Purpose of visit
• Duration of stay
• Relationship with applicant
• Contact details of inviter
• Signature and company seal
• ✅ Detailed Itinerary in Japan
• Day-by-day schedule
• Hotel information and addresses
• Contact information while in Japan
• Meeting locations and dates
• ✅ List of Applicants (if multiple people are applying together)

7. Guarantor Documents (If Expenses Covered by Japanese Company)

• ✅ Letter of Guarantee
• Guarantor's commitment to cover expenses
• Financial responsibility statement
• Guarantor's contact details
• ✅ Certified Copy of Incorporation Register or Overview of Company
• Proves legitimacy of Japanese company
• Company registration details
• Business activities description
• ✅ Financial Documents of Guarantor
• Company financial statements (if applicable)
• Tax payment certificates

Document Preparation Tips

1. All photocopies must be on A4 size paper only
2. Do not staple, clip, or bind documents together
3. Ensure all documents are clear and legible
4. Translate non-English documents to English or Japanese
5. Keep original documents ready for verification
6. Make extra copies for your records

Method 1: Apply Through VFS Global (Recommended)

VFS Global is the authorized visa application center for Japan in India, with centers in major cities.

Step 1: Gather All Required Documents

• Collect all documents as per the checklist above
• Ensure all photocopies are on A4 size
• Verify that your passport has 6+ months validity

Step 2: Fill Out the Visa Application Form

• Download the form from VFS Global website: www.vfsglobal.com/one-pager/japan/india
• Fill completely in English or Japanese
• Sign the form
• Attach recent photograph

Step 3: Book an Appointment (If Required)

• Visit VFS Global website
• Select your nearest center (Delhi, Mumbai, Bengaluru, Chennai, Kolkata)
• Book appointment slot online
• Note: Some centers accept walk-ins

Step 4: Visit VFS Global Center

• Arrive at the center on your appointment date
• Carry all original documents + photocopies
• Submit your application at the counter
• Pay visa fees (cash/card accepted at most centers)

Step 5: Biometric Collection (If Required)

• Provide fingerprints if requested
• Photograph may be taken at the center

Step 6: Receive Acknowledgment Receipt

• Collect your receipt with application reference number
• Keep this safe for tracking your application
• Original passport will be retained for visa stamping

Step 7: Track Your Application

• Use the reference number to track status online
• Visit: VFS Global tracking portal
• You'll receive SMS/email updates

Step 8: Collect Your Passport

• Once approved, you'll be notified via SMS/email
• Visit the VFS center to collect your passport
• Verify visa details immediately
• Check dates, name spelling, and visa type

Method 2: Apply Directly at Japanese Embassy/Consulate

You can also apply directly at the Japanese Embassy or Consulate that has jurisdiction over your place of residence in India.

Japanese Diplomatic Missions in India:

1. Embassy of Japan, New Delhi
• Jurisdiction: Delhi, Haryana, Himachal Pradesh, Jammu & Kashmir, Punjab, Rajasthan, Uttar Pradesh, Uttarakhand, Chandigarh
• Processing Time: Minimum 5 working days
2. Consulate General of Japan, Mumbai
• Jurisdiction: Gujarat, Madhya Pradesh, Chhattisgarh, Maharashtra, Goa, Daman, Diu, Dadra and Nagar Haveli
• Processing Time: Minimum 10 working days
3. Consulate General of Japan, Bengaluru
• Jurisdiction: Karnataka, Kerala, Tamil Nadu, Andhra Pradesh, Telangana, Puducherry
• Processing Time: Minimum 6 working days
4. Consulate General of Japan, Kolkata
• Jurisdiction: West Bengal, Bihar, Jharkhand, Odisha, Sikkim, Assam, Meghalaya, Tripura, Mizoram, Manipur, Nagaland, Arunachal Pradesh
• Processing Time: Varies

Direct Application Process:

1. Check embassy/consulate website for specific requirements
2. Prepare all documents as per checklist
3. Visit during visa application hours (usually 9:30 AM - 12:00 PM)
4. Submit application and pay fees
5. Collect passport after processing

Method 3: Apply Through Japan eVISA System (New in 2025)

As of September 1, 2025, Indian residents are eligible to apply for Japan visa online through the official Japan eVISA system.

Eligibility for eVISA:

• Must be an Indian national or resident in India
• Traveling for short-term tourism or business (up to 90 days)
• Must have an ordinary passport (not diplomatic or official)
• Traveling via international flights or scheduled ferries

eVISA Application Steps:

1. Visit Official Website
• Go to: JAPAN eVISA official website
• Look for "Ministry of Foreign Affairs of Japan" on top left
• Beware of fraud websites that look similar
2. Create an Account
• Register with email address
• Verify your email
• Set up secure password
3. Fill Online Application
• Complete all required fields
• Upload digital copies of documents
• Upload passport-size photograph (digital)
4. Upload Supporting Documents
• Scan all required documents
• Ensure high resolution (not blurry)
• Do NOT use mobile screenshots (low quality)
• Upload in PDF or JPG format
5. Pay Visa Fee Online
• Pay INR 450 using credit/debit card
• Online payment gateway available
• Keep payment receipt
6. Submit Application
• Review all information carefully
• Submit application
• Receive confirmation email
7. Track Application Status
• Log in to eVISA portal
• Check application status
• Status will change from "Application in Progress" to "Approved"
8. Receive eVISA
• Download eVISA confirmation
• Save on smartphone or print
• Show at airport during check-in and immigration

eVISA Processing Time: 5-7 working days (similar to regular visa)

Current Visa Fees (Effective April 1, 2025 - March 31, 2026)

For Indian Nationals:

For Other Nationals (Except Iranian):

Payment Methods

At VFS Global Centers:

• Cash (Indian Rupees)
• Credit/Debit Cards (Visa, Mastercard)
• Demand Draft (in favor of VFS Global)

For eVISA Applications:

• Online payment via credit/debit card
• Net banking
• UPI (if available)

At Embassy/Consulate:

• Cash only (Indian Rupees)
• Exact amount preferred

Important Notes on Fees

1. Non-Refundable: Visa fees are non-refundable, even if your application is rejected
2. Service Charges: VFS service charge is separate from embassy fee
3. Additional Costs: Courier charges may apply if you want passport delivered
4. Fee Changes: Fees are subject to change; always verify current rates before applying
5. Receipt: Always collect and keep your payment receipt

• Standard Processing Times by Location

  Application Center	Minimum Processing Time	Average Processing Time
  Embassy of Japan, New Delhi	5 working days	5-7 working days
  Consulate General, Mumbai	10 working days	10-12 working days
  Consulate General, Bengaluru	6 working days	6-8 working days
  Consulate General, Kolkata	5-7 working days	7-10 working days
  Japan eVISA System	5 working days	5-7 working days

  Factors Affecting Processing Time

  1. Application Volume: High season (summer, holidays) may cause delays
  2. Document Completeness: Incomplete applications take longer
  3. Additional Verification: Embassy may need to consult Tokyo
  4. Group Applications: Multiple applicants may require extra time
  5. Peak Travel Seasons: March-April and October-November see higher volumes

  How to Track Your Application

  For VFS Global Applications:

  1. Visit: VFS Global Tracking Portal
  2. Enter your reference number and passport number
  3. Check status updates
  4. Receive SMS/email notifications

  For eVISA Applications:

  1. Log in to Japan eVISA portal
  2. Go to "Application Status"
  3. View current status:
  • Application Not Made: Not yet submitted
  • Application in Progress: Under review
  • Additional Documents Required: Embassy needs more info
  • Approved: Visa granted
  • Rejected: Application denied

  For Direct Embassy Applications:

  • Contact embassy/consulate directly
  • Provide your application reference number
  • Call during office hours

  When to Apply

  Recommended Timeline:

  • Apply at least 2-3 weeks before your intended travel date
  • For peak seasons, apply 4 weeks in advance
  • For multiple-entry visas, apply 6 weeks in advance
  • Account for potential delays

  Urgent Applications:

  • Some embassies offer expedited processing (additional fees may apply)
  • Contact the embassy directly for urgent cases
  • Provide proof of urgency (medical emergency, urgent business)

• What is Japan eVISA?

  The Japan eVISA is an electronic visa that allows eligible travelers to apply for a Japanese visa entirely online without visiting an embassy or VFS center. The system was launched on September 1, 2025, and India is among the countries included in this program.

  Benefits of eVISA

  1. Convenience: Apply from anywhere with internet connection
  2. Time-Saving: No need to visit embassy or VFS center
  3. Digital Process: Upload documents electronically
  4. Online Payment: Pay visa fees online
  5. Electronic Confirmation: Receive eVISA digitally
  6. Mobile-Friendly: Display eVISA on smartphone at airport

  Who Can Apply for eVISA?

  Eligible Applicants:

  • Indian nationals residing in India
  • Foreign nationals residing in India (with valid residence permit)
  • Traveling for short-term business or tourism (up to 90 days)
  • Holding ordinary passport (not diplomatic/official)
  • Traveling via international flights or scheduled ferries

  Not Eligible:

  • Those seeking long-term visas (work, study, etc.)
  • Diplomatic or official passport holders
  • Those with previous visa violations
  • Applicants requiring special permissions

  eVISA Application Requirements

  Technical Requirements:

  • Computer or smartphone with internet
  • Valid email address
  • Digital copies of documents (scanned, not photographed)
  • Credit/debit card for online payment
  • PDF or JPG format for document uploads

  Document Requirements:

  • Same as regular visa application
  • All documents must be scanned in high resolution
  • Photograph must be digital (not mobile screenshot)
  • File size limits apply (check website)

  eVISA vs Regular Visa: Comparison

  Feature	eVISA	Regular Visa
  Application Method	Online	In-person at VFS/Embassy
  Document Submission	Digital upload	Physical submission
  Payment	Online	Cash/Card at center
  Processing Time	5-7 working days	5-10 working days
  Visa Fee	INR 450	INR 450 + INR 800 (VFS)
  Convenience	High	Medium
  Passport Submission	Not required	Required
  Visa Format	Electronic	Sticker in passport

  How to Use Your eVISA

  1. Download eVISA Confirmation
  • Log in to eVISA portal after approval
  • Download visa issuance notice
  • Save PDF on smartphone or print
  2. At Airport Check-In
  • Show eVISA confirmation to airline staff
  • Present passport
  • Confirm travel details
  3. At Japan Immigration
  • Display eVISA on smartphone or show printout
  • Present passport
  • Answer immigration officer's questions
  • Receive entry stamp
  4. Keep eVISA Accessible
  • Save in easily accessible location on phone
  • Keep backup printout
  • Don't delete until after trip

  Common eVISA Issues and Solutions

  Issue 1: Application Rejected Due to Poor Quality Documents

  • Solution: Scan documents at 300 DPI or higher
  • Use scanner, not mobile camera
  • Ensure clear, legible images

  Issue 2: Payment Failure

  • Solution: Use different card
  • Check international transaction settings
  • Contact bank if needed

  Issue 3: Unable to Upload Documents

  • Solution: Reduce file size
  • Convert to PDF or JPG
  • Check file format requirements

  Issue 4: Application Status Not Updating

  • Solution: Wait 24 hours after submission
  • Check spam folder for emails
  • Contact embassy if delayed beyond 10 days

Understanding why visa applications get rejected can help you avoid common mistakes and improve your chances of approval.

Top 10 Reasons for Japan Business Visa Rejection

1. Incomplete or Incorrect Documentation

Problem: Missing documents, unsigned forms, or incorrect information Solution:

• Double-check all documents against official checklist
• Ensure all forms are completely filled
• Sign where required
• Verify accuracy of all information

2. Poor Quality Photographs

Problem: Blurry images, wrong size, incorrect background, or old photos Solution:

• Use professional photo studio
• Follow exact specifications (35mm × 45mm, white background)
• Take fresh photo within last 6 months
• Ensure 70-80% face visibility

3. Insufficient Financial Proof

Problem: Low bank balance, irregular transactions, or no financial documents Solution:

• Maintain healthy bank balance (at least ₹2-3 lakhs recommended)
• Show regular salary credits or business income
• Submit 6 months' bank statements
• Include ITR for multiple entry applications

4. Weak Invitation Letter

Problem: Generic invitation, missing details, or unverified company Solution:

• Ensure invitation is on official letterhead
• Include specific dates, purpose, and itinerary
• Verify Japanese company's legitimacy
• Include company registration documents

5. Unclear Travel Itinerary

Problem: Vague plans, missing hotel bookings, or unrealistic schedule Solution:

• Provide detailed day-by-day itinerary
• Include confirmed hotel reservations
• Show realistic business meeting schedule
• Include contact information in Japan

6. Previous Visa Violations

Problem: Overstay in any country, visa misuse, or immigration issues Solution:

• Be honest about previous travel history
• Explain any past issues with supporting documents
• Show compliance with immigration laws
• Demonstrate changed circumstances

7. Suspicious Intent

Problem: Inconsistent information, unclear purpose, or potential immigration risk Solution:

• Provide consistent information across all documents
• Clearly state business purpose
• Show strong ties to India (job, property, family)
• Include return flight bookings

8. Employment Issues

Problem: Unemployed, recently joined company, or unclear employment status Solution:

• Provide employment certificate with tenure details
• Show stable employment history
• If self-employed, provide business registration
• Include company's financial stability proof

9. Document Authenticity Concerns

Problem: Suspected fake documents, forged signatures, or altered information Solution:

• Submit only genuine documents
• Use official letterheads and seals
• Ensure all signatures are original
• Provide verifiable contact information

10. Inadequate Travel Insurance (If Required)

Problem: No insurance or insufficient coverage Solution:

• Purchase comprehensive travel insurance
• Ensure coverage for entire stay
• Include medical coverage of at least $50,000
• Submit insurance certificate with application

Red Flags That Raise Concerns

Embassy officials look for these warning signs:

• Inconsistent Information: Different dates or details across documents
• Suspicious Invitations: Generic letters without specific details
• Poor Financial Status: Insufficient funds for proposed trip
• Weak Ties to India: No job, property, or family connections
• Unclear Purpose: Vague or changing reasons for visit
• Document Discrepancies: Mismatched information or altered documents
• Previous Violations: History of overstays or visa misuse
• Unrealistic Plans: Itinerary doesn't match stated purpose

What to Do If Your Visa Is Rejected

1. Understand the Reason
• Request rejection reason from embassy
• Review your application for issues
• Identify what went wrong
2. Address the Issues
• Gather missing documents
• Correct errors or inconsistencies
• Strengthen weak areas
3. Wait Before Reapplying
• Wait at least 2-4 weeks
• Use time to improve application
• Don't rush to reapply
4. Reapply with Stronger Application
• Submit complete documentation
• Address previous rejection reasons
• Include explanation letter if needed
5. Consider Professional Help
• Consult visa consultants
• Seek legal advice if needed
• Use authorized agents

• Based on successful applications and embassy guidelines, here are proven strategies to maximize your approval chances:

  Before Applying

  1. Plan Well in Advance

  • Start preparation 4-6 weeks before travel
  • Allow time for document collection
  • Account for potential delays
  • Don't book non-refundable tickets until visa is approved

  2. Research Thoroughly

  • Read official embassy guidelines
  • Check latest requirements on embassy website
  • Understand visa category requirements
  • Stay updated on policy changes

  3. Verify Japanese Company

  • Confirm legitimacy of inviting company
  • Check company registration in Japan
  • Verify contact details
  • Ensure company is in good standing

  During Application

  4. Be Honest and Consistent

  • Provide truthful information
  • Ensure consistency across all documents
  • Don't hide previous visa rejections
  • Disclose all relevant information

  5. Organize Documents Professionally

  • Arrange documents in order of checklist
  • Use document separators or labels
  • Don't staple or bind documents
  • Keep originals and copies separate

  6. Write a Cover Letter

  • Explain purpose of visit clearly
  • Outline your itinerary
  • Mention your ties to India
  • Express intent to return

  7. Demonstrate Strong Ties to India

  • Show stable employment (2+ years preferred)
  • Include property documents (if owned)
  • Mention family responsibilities
  • Highlight business commitments

  8. Provide Comprehensive Financial Proof

  • Submit 6 months' bank statements
  • Show regular income deposits
  • Maintain balance of ₹2-3 lakhs minimum
  • Include ITR for last 2-3 years

  For Business Owners

  9. Strengthen Business Documentation

  • Provide company registration certificate
  • Include GST registration
  • Submit business bank statements
  • Show business stability and profitability

  10. Explain Business Purpose Clearly

  • Detail specific business objectives
  • Mention potential partnerships or deals
  • Include market research plans
  • Show how trip benefits your business

  For First-Time Applicants

  11. Build Travel History

  • If possible, travel to visa-friendly countries first
  • Show compliance with visa rules
  • Demonstrate responsible travel behavior
  • Keep all previous visa stamps

  12. Get Professional Photographs

  • Use professional photo studio
  • Follow exact specifications
  • Take multiple copies
  • Ensure recent date (within 6 months)

  For Multiple Entry Applications

  13. Justify Need for Multiple Entries

  • Explain frequency of business travel
  • Show ongoing business relationship
  • Provide evidence of previous successful trips
  • Include ITR (mandatory for multiple entry)

  14. Demonstrate Financial Stability

  • Higher bank balance recommended (₹5+ lakhs)
  • Show consistent income over years
  • Include property ownership documents
  • Provide investment proofs

  General Best Practices

  15. Follow Instructions Exactly

  • Read application form carefully
  • Fill all fields completely
  • Use correct format (A4 for copies)
  • Sign where required

  16. Double-Check Everything

  • Review application before submission
  • Verify all dates and spellings
  • Check document completeness
  • Ensure signatures are present

  17. Keep Copies of Everything

  • Photocopy all submitted documents
  • Keep digital backups
  • Save application reference number
  • Store payment receipts

  18. Be Prepared for Interview (If Called)

  • Dress professionally
  • Answer confidently and honestly
  • Bring all original documents
  • Be polite and respectful

  19. Track Your Application

  • Monitor status regularly
  • Respond promptly if additional documents requested
  • Keep phone and email accessible
  • Check spam folder for emails

  20. Stay Updated

  • Follow embassy social media
  • Check for policy updates
  • Subscribe to embassy newsletters
  • Join visa applicant forums

  Common Mistakes to Avoid

  ❌ Don't:

  • Submit blurry or low-quality documents
  • Provide fake or forged documents
  • Hide previous visa rejections
  • Book non-refundable tickets before visa approval
  • Apply too close to travel date
  • Ignore embassy guidelines
  • Use unauthorized agents
  • Provide inconsistent information
  • Submit incomplete applications
  • Forget to sign forms

  ✅ Do:

  • Submit clear, high-quality documents
  • Be honest and transparent
  • Disclose all relevant information
  • Wait for visa approval before booking
  • Apply well in advance
  • Follow official guidelines
  • Use authorized channels (VFS/Embassy)
  • Ensure consistency
  • Complete all sections
  • Sign all required forms

Obtaining a Japan Business Visa as an Indian citizen in 2025 has become more accessible with the introduction of the eVISA system, though the process still requires careful preparation and attention to detail. By following this comprehensive guide, ensuring all documents are in order, and applying well in advance, you can significantly improve your chances of approval.

Key Takeaways:

✅ Apply at least 2-3 weeks before travel 

✅ Ensure all documents are complete and accurate 

✅ Consider using the new eVISA system for convenience 

✅ Maintain sufficient bank balance and financial proof 

✅ Obtain a detailed invitation letter from Japanese company 

✅ Be honest and consistent in your application 

✅ Track your application status regularly 

✅ Respect visa validity and immigration rules

Japan offers incredible business opportunities for Indian entrepreneurs and professionals. With proper preparation and the right documentation, your business visa application can be smooth and successful.

Additional Resources

Official Websites

• Ministry of Foreign Affairs of Japan: www.mofa.go.jp
• Japan eVISA System: JAPAN eVISA Official Portal
• VFS Global Japan Visa: www.vfsglobal.com/one-pager/japan/india
• Embassy of Japan in India: www.in.emb-japan.go.jp

Contact Information

Embassy of Japan, New Delhi

• Address: 50-G, Chanakyapuri, New Delhi 110021
• Phone: +91-11-2687-6564
• Email: consular@nd.mofa.go.jp

Consulate General of Japan, Mumbai

• Address: 1, M.L. Dahanukar Marg, Cumballa Hill, Mumbai 400026
• Phone: +91-22-2351-7101
• Email: visa@by.mofa.go.jp

Consulate General of Japan, Bengaluru

• Address: 2, M.G. Road, Bengaluru 560001
• Phone: +91-80-4064-9999
• Email: visa@bg.mofa.go.jp

Consulate General of Japan, Kolkata

• Address: 12A, Pretoria Street, Kolkata 700071
• Phone: +91-33-2281-7871
• Email: visa@ko.mofa.go.jp

Disclaimer: Visa regulations can change without notice. Always verify current requirements through official Japan government sources before applying. This guide is for informational purposes only and does not constitute legal advice.

Last Updated: December 2025

Content Accuracy: This comprehensive guide has been compiled based on extensive research of official government sources, verified travel information, and real experiences of Indian travellers who have successfully obtained Japan visas.

Expert Contributors: BTW Visas experts team with 15+ years of industry experience, with a 99% visa success rate, and have processed more than 4 lakh+ Visas.