Italy Business Visa For Indian Passport Holders

The Italian Business Visa allows Indian citizens to visit Italy for business purposes. As Italy is part of the Schengen Area, this visa generally permits short stays of up to 90 days. However, for business visits exceeding this duration or specific cases, a National Visa (Type D) may be required.

• Indian citizens traveling to Italy for:
  
  

• Attending conferences, meetings, or seminars
  
  
• Negotiating or signing business contracts
  
  
• Participating in trade fairs or exhibitions
  
  
• Conducting business with Italian companies
  
  
• Establishing or developing business relationships
  
  
• Other business-related activities

• Short-Stay Schengen Business Visa (Type C):
  
  

• Validity: Up to 90 days within a 180-day period
  
  
• Purpose: Business meetings, conferences, trade fairs, etc.
  
  

• Long-Stay National Business Visa (Type D):
  
  

• Validity: Exceeding 90 days
  
  
• Purpose: Work, investment, or long-term business activities in Italy

Travel Documents

• Valid Indian Passport:
  

• Issued within the last 10 years
  
  
• Valid for at least three months beyond your planned departure date from Italy (or the Schengen Area)
  
  
• Having at least two blank pages
  
  

• Previous Passports (if any):

• May be required, especially if they contain valid or expired visas

Business Visa Application Form

• Filled and Signed Application Form (in English or Italian):

• Download from the Italian Embassy/Consulate website or submit through VFS Global
  
  
• Ensure all fields are completed accurately

Photographs

• Recent, Color, Passport-Sized Photos (2):
  
  

• Meet the Schengen visa photo requirements:
  
  
• 35x45mm in size
  
  
• Light background
  
  
• Neutral expression
  
  
• Clear, high-quality print

Business-Related Documents

• Invitation Letter (in English or Italian):

  • From the Italian company or organization inviting you
    
    
    • Including:
      
      
      • Company's details
      • Purpose and duration of the visit
      • Your relationship with the inviter
        
        

• Supporting Documents from the Indian Company:

  • Company Registration Certificate
    
    
  • Tax Identification Number (TIN) Certificate
    
    
  • Letter from the Indian Company:
    
    
    • Explaining the purpose of the trip
    • Your position in the company
    • Company's profile

Proof of Financial Means

• Bank Statement (last 3-6 months):

• Showing sufficient funds for your stay in Italy (approximately €43.34 per day, or equivalent in INR)

Travel Insurance

• Schengen Travel Insurance Policy:
  

• Covering at least €30,000 in medical expenses, hospitalization, and repatriation
• Valid for the entire Schengen Area

Flight Itinerary and Accommodation

• Round-Trip Flight Booking or Travel Itinerary:

• Confirming your entry and exit dates
  
  

• Hotel Booking or Proof of Accommodation in Italy:

• Showing your accommodation arrangements
  

Additional Requirements (if applicable)

• Police Certificate:

• If you've been in India for less than 5 years
  
  

• Health Certificate:

• If required by the Italian authorities for specific cases

The Italy business visa photo specifications are as folllows -

• Dimensions:  35mm X 45mm
  
  
• Colour: Coloured
  
  
• Head must occupy a central position in the photo
  
  
• It must have been captured in the last 3 months
  
  
• Background: Solid, plain white or grey with a matte finish
  
  
• 80% face coverage
  
  
• Neutral facial expression
  
  
• Glasses: Thin-framed and prescription glasses are permitted
  
  
• Headgears are allowed only for religious reasons
  
  
• Facial hair is permitted

Where to Submit

You have three primary options to submit your Italy Business Visa application from India:

1. Italian Embassy in New Delhi

• Address: 50-E, Chandragupta Marg, Chanakyapuri, New Delhi - 110021
  
  
• Contact:
  • Phone: +91 11 26114355
  • Email: ambasciata.newdelhi@esteri.it
  • Website: ambnewdelhi.esteri.it
    
    
• Submission Hours: Typically, Monday to Friday, 9:00 AM to 12:00 PM (subject to change; check the embassy's website)
  
  

Note: The embassy may have specific days for visa submissions or require appointments.

2. Italian Consulate Generals in India

• Mumbai:
  
  
• Address: Naman Chambers, 12th Floor, C/32 G Block Bandra Kurla Complex, Bandra East, Mumbai - 400051
• Contact:
• Phone: +91 22 66596000
• Email: consolatomumbai@esteri.it
• Website: consolatomumbai.esteri.it
  
  
• Kolkata:
  
  
• Address: 3, Raja Santosh Road, Alipore, Kolkata - 700027
• Contact:
• Phone: +91 33 24792414
• Email: conskolkata@esteri.it
• Website: conskolkata.esteri.it
  
  
• Bengaluru:
  
  
• Address: The Estate, 5th Floor, No. 121, Dickenson Road, Bengaluru - 560042
• Contact:
• Phone: +91 80 42648000
• Email: consolatobengaluru@esteri.it
• Website: consolatobengaluru.esteri.it
  
  
• Submission Hours: Vary by consulate; check the respective website for hours and appointment requirements.

3. VFS Global (Italy Visa Application Center)

• Locations: Multiple centers across India; find your nearest location on the VFS Global website.
  
  
• Website: www.vfsglobal.com/italy/india/
  
  
• Contact: Phone and Email as listed on the VFS Global website for each location.
  
  
• Submission Hours: Typically, Monday to Friday, 8:00 AM to 12:00 PM and 1:00 PM to 3:00 PM (subject to change; check the VFS Global website).
  
  
• Appointments: Recommended; book through the VFS Global website.

How to Submit

1. In Person:

• At the Italian Embassy/Consulate: Direct submission, ensuring you have all required documents.
  
  
• At VFS Global Center: Submit your application and biometric data (if required) in person.

2. Through an Authorized Representative:

• Requirements:
  
  
• A signed authorization letter from the applicant.
• The representative's ID proof.
• Ensure the representative is aware of the application details.

• Application Fee

• • Visa Application Fee for Short-Stay Business Visa (up to 90 days):
    
    
    • Amount: Currently, €60 (approximately INR 4,700).
      
      
    • Payment Methods: As specified by the Italian Embassy/Consulate or VFS Global, which may include:
      
      
      • Cash
      • Credit/Debit Card
      • Demand Draft (in favor of the Italian Embassy/Consulate or VFS Global)

VFS Global Service Fee (if applicable)

• Check with VFS Global: For the latest service fee, as it may vary.
  
  
• Payment Methods: Similar to the visa application fee, as specified by VFS Global.

Processing Time

• Typical Processing Time: 15 calendar days from the date of submission.
  
  
• Variations: Processing time may vary depending on:
  
  
• Workload of the embassy/consulate.
• Complexity of the application.
• Need for additional documentation.
  
  
• Urgent Processing:
  
  
• Availability: Not always available; check with the Italian Embassy/Consulate.
• Additional Fees: Applicable, if urgent processing is available.

Tracking Your Application

1. VFS Global Tracking System (if submitted through VFS):

• Method: Use the reference number provided by VFS Global to track your application status online or through their helpline.

2. Directly with the Italian Embassy/Consulate:

• Method: Contact them using the phone number or email provided on their official website, quoting your application reference number.

• Italian Embassy in New Delhi:
  
  

• Phone: +91 11 26114355
  
  
• Email: ambasciata.newdelhi@esteri.it
  
  
• Website: ambnewdelhi.esteri.it
  
  

• Italian Consulate Generals in India:
  
  

• Mumbai: consolatomumbai.esteri.it
  
  
• Kolkata: conskolkata.esteri.it
  
  
• Bengaluru: consolatobengaluru.esteri.it
  
  

• VFS Global (Italy Visa Application Center):
  
  

• Website: www.vfsglobal.com/italy/india/
  
  
• Phone and Email: As listed on the VFS Global website

• Apply in Advance: To avoid last-minute hassles and ensure you receive your visa on time.
  
  
• Double-Check Documents: Ensure all documents are complete, accurate, and meet the requirements.
  
  
• Be Prepared for the Interview: If called, be ready to discuss your business plans and trip details.
  
  
• Respect Schengen Visa Rules: Do not overstay your visa, and ensure you register with the local authorities if your stay exceeds 90 days.
  

Need more clarity on the Italy business visa? Check out helpful resources below

Italy Visa Requirement
Italy Tourist Visa Requirement
Italy Study Visa Requirement
Italy VIsit Visa Requirement
Italy Embassies
Common Reasons for Visa Rejection